HomeMy WebLinkAboutAgenda Report - June 5, 2002 E-04yOF�
CITY OF / 1 1 1
o� .P
�/FORS
AGENDA TITLE: Adopt a resolution authorizing the sole -source purchase of 125
Lodi Replica Concrete Street Light Standards through NCS
Company of Auburn ($142,488.55) (EUD)
MEETING DATE: June 5, 2002
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of 125 "Lodi Replica" concrete street light standards from
the sole supplier, NCS Company of Auburn, California,
representing Traditional Concrete, Inc., in the amount of
$142,488.55.
BACKGROUND INFORMATION: In December, 2001, the Council adopted Resolution 2001-285
authorizing the purchase of seventy-five "Lodi Replica" standards.
Plans called for fifty of these standards to be used for Phase III of
the Streetlight Completion Project, while twelve would be used on
Elm Street near the new Police Building.
Since December, requirements for Phase III have increased by 105 standards to a total of 155. Further,
provisional inventory for unforeseen needs has been increased to twenty, resulting in a total current
requirement of 112 poles. Since the standards are shipped in multiples of 25 (to minimize per -pole
freight costs) staff recommends the purchase of 125 poles. Deliveries would take place over a three-
month period beginning in August.
NCS Company of Auburn, California, is the sole supplier representing the manufacturer, Traditional
Concrete of Milwaukee, Wisconsin. Traditional Concrete uses the City -owned mold to produce the
standards.
FUNDING:
Vicky McAthiei , Finance Director
Prepared by Joel Harris, Purchasing Officer
Electric Utility Street Light Improvement 161672.1831.1700
105 standards ($119,690.38)
Electric Utility Inventory 160.1496
20 standards ($22,798.17)
cc: Manager, Electric Utility Engineering and Operations
ji-< I
AI N. Vallow, Electric Utility Director
APPROVED'
H. Dixon Flynn -- 4Cdkyyatg�er
RESOLUTION NO. 2002-112
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE SOLE -SOURCE PURCHASE OF 125 "LODI REPLICA"
CONCRETE STREET LIGHT STANDARDS
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the concrete street light standards installed in the older sections of
the City were manufactured locally utilizing a City -owned mold, and, as a result of many
years of use, the mold has deteriorated beyond repair; and
WHEREAS, the last concrete standard manufacturer attempted to extend the life
of the mold but was unsuccessful and informed the City that it would no longer be able to
manufacture the standards; and
WHEREAS, in 1998, the City requested proposals from various manufacturers to
produce a replica of the existing concrete standard. The company that was awarded the
contract, Traditional Concrete, of Milwaukee, Wisconsin, manufactured a new mold, and
has provided the City with Lodi Replica standards for the past four years; and
WHEREAS, in December 2002, the City Council adopted Resolution No. 2001-
285 authorizing the purchase of seventy-five "Lodi Replica" standards. Plans called for
fifty of these standards to be used for Phase III of the Streetlight Completion Project,
while twelve will be installed along Elm Street near the Public Safety Building. The
balance of the order will be stored in inventory for future replacement of damaged poles;
and
WHEREAS, since December, requirements for Phase III have increased by 105
standards to a total of 155, and further, provisional inventory for unforeseen needs has
been increased to twenty, resulting in a total current requirement of 112 poles; and
WHEREAS, since the standards are shipped in multiples of 25 to minimize per -
pole freight costs, staff recommends the purchase of 125 poles from NCS Company, of
Auburn, California, the sole supplier representing the manufacturer, Traditional
Concrete, of Milwaukee, Wisconsin, in the total amount of $142,488.55.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the sole -source purchase of the 125 "Lodi Replica" concrete street
light standards from the sole supplier, NCS Company, of Auburn, California,
representing Traditional Concrete, of Milwaukee, Wisconsin, in the amount of
$142,488.55.
Dated: June 5, 2002
I hereby certify that the foregoing is a true and correct copy of Resolution No.
2002-112, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held June 5, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-112