HomeMy WebLinkAboutAgenda Report - May 15, 2002 I-03AGENDA TITLE: Contract Change Order No. 2 for Aquatics Facility Design for Additional Services
($279,030)
MEETING DATE: May 15, 2002
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council approve the requested Additional Services
Change Order No. 2 for Aquatics Facility Design work for $279,030
which would result in a total revised design appropriation of $548,105.
BACKGROUND INFORMATION: City Council awarded project design work contract to ELS
Architecture and Urban Design on February 6, 2002, and
appropriated a not to exceed amount of $269,075 for design work.
Of this total some $255,150 is for basic design services and
reimbursables with an additional $8,000 designated from contingency for change order #1 for a total of
$263,150 for design fees. An assumption of the project at that time was an estimated project
construction budget of $2,775,000.
The design work has proceeded with a 25 meter and 50 meter pool option being presented to the City
Council for selection and concept approval prior to the start of schematic design. The City Council
reviewed the concept design options and provided direction on April 2, 2002, to proceed with the 50
meter pool and 7,200 sqft. recreational pool, accessory buildings, and sitework to serve the increased
water area. At the April 2, 2002, meeting presentation Council was informed that these design
concepts will increase the estimated project construction budget estimate by $3,209,807 to a total
estimate of $5,984,807.
The attached requested Additional Services Change Order No. 2 from ELS is for a not to exceed
amount of $279,030. The Additional Services Change Order is requested by ELS in response to City
Council clarification and direction to proceed with a 50 meter pool concept plan elements which
increases the original estimated project construction budget from $2,775,000 to $5,984,807 (an
increase of 215% to the estimate).
After several days of negotiations, ELS has indicated that the attached fee request is based upon their
specific project phase amounts listed in their proposed fee breakdown and represents their position on
the matter. ELS has performed their work to date well and has been responsive to staff requests.
ELS has been directed to cease design work at this time and until this request is reviewed for action.
This request represents the adjustment in fees as noted.
APPROVED: C`+
H. Dixon Flynn -- City Manager
05/09/02
CITY OF LODI COUNCIL COMMUNICATION
�F �,a
Should Council approve, additional services change order No. 2 would result in total design fees
appropriated not to exceed $548,105.
FUNDING:
$279,030 Additional Services Change Order No. 2 requested amount for additional basic
design services and reimbursables. (To come from COP Financing)
Please note the following summary:
$279,030 Additonal Services Change Order No. 2 referenced above.
$269,075 Current total appropriated for project design. Approved by City Council February 6, 2002
(To come from COP Financing).
$548,105 Total revised appropriation for project design services. (To come from COP Financing).
Funding Available: t3,'� M.' og'� ,
Finance Director
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Roger Baltz ia
Parks and Recreation Director
RB:tl
cc: City Attorney
APPROVED:
H. Dixon Flynn -- City Manager
05109/02
05-07-D2 12:00 From -ELS +5108433304 T-TTO P-002/004 F-086
ELS
ARCHITECTURE AND URBAN DESIGN
2040 Addison Street Berkeley, CA 94704
510.549,2929 510.84.1,3304 rax
May 07, 2002
Mr. Roger Baltz
Parks and Recreation Department
City of Lodi
125 North Stockton Street
Lodi, CA 95240
SUBJECT; Lodi Aquatics Facility
200118
Revised Additional Service Proposal; Expanded Scope and Budget
Dear Roger,
Thank you for the opportunity to present a revised proposal for services related to the increased scope and
budget of the Aquatics Facility.
The revised proposal is based on the work effort that ELS and our team of experienced consultants
estimate will be required for the current plan and budget — not on an arbitrary percentile basis. Therefore,
any comparison of the current percentile to the original budget numbers is problematic, since we
understand that the original numbers were not based on a quantifiable plan or specific program,
You may be interested, however, in a comparison to the Folsom Lembi Park facility, which has been
generally accepted as a comparable facility in terms of program and plan. The prime design consultant of
that facility, RJM, Sacramento, reports that the fees for Folsom were 8.7% for Schematic Design through
Construction phases, compared to our revised fee is 8.0% for the same phases. Also, please note that our
revised proposal includes RJM as the landscape architect.
We feel the proposed fee and scope of services balances the City's fee expectations with our required
professional standard of care as closely as is possible, and are hopeful that you concur.
We are most enthusiastic about restarting our design work on this exciting project.
Sincerely,
David Petta
Principal -in -Charge
Enclosure, Additional Service Proposal
Clarence Marnuyac
Design Principal
05 -OT -02 12:01 From -ELS
ELS
ARCHTTIECTURE AND URBAN DESIGN
45109433304 T-70 P.003l004 F-999
is
2040 Aciaoa Snr= Borkeley, CA 94704
510.549.2929 510.643.3304 fax
Additional Services Request No. 211
Date: May 1, 2002. Revised May 7, 2002 Project: Lodi Aquatics Facility
To: Roger Baltz Project No: 200118
From: David Petta Subject: increased Budget and Scope
ELS REQUESTS ADDITIONAL. SERVICES AUTHORIZATION FOR THE FOLLOWING:
At the request of the Department of Parks and Recreation, ELS proposes to provide the additional design services
required for a 55,984,807 facility, including a 50 meter x 25 yard competition pool, a 7,300 recreational pool, and
accessory bui ldings and sitework required to serve the increased water area ('Che Basic Services which are currently
under contract only include design services for pools and supporting facilities totaling $2,775,000.) Tlie increase to
the construction budget approved by Council is $3,209,807
( ) WORK HAS BEGUN PER VERBAL DIRECTION AND TO MAINTAIN SCHEDULE.
(X) AUTHORIZATION REQUIRED BEFORE WORK RECOMMENCES.
(X) RESPONSE REQUESTED WITHIN 5 DAYS
PROPOSED FEE INCREASE: Not to Exceed $279,030 (budget increase: $3,209,807)
Original fee: $263.150 (original budget $2.775,00)
Total Revised Fee: $542,180 (total budget: $5,984,807)
Submitted By:
ELS
Date
Attachment: Fee Bre2kdown by discipline and phase.
Authorized by:
City of Lodi
Date
05-07-02 12:01 From -ELS
City of Lodi Aquatics f=acility
Additional Service No. 2R
May 7, 2002
+5108433304 T-770 P.004/004 F-989
Proposed Fee Breakdown
Professional fees are "not -to -exceed" amounts, billed hourly. Not -to -exceed amounts are intended to be
cumulative, such that unbilled portions of any completed phase may be applied to subsequent phases_
Planning I
Add Schematic Constr_ Sid
Constr. Relmb.
Proposed
Serve #1 ~ Docs
Phase Expenses
Total
Civil 39,150
C
.-Design
$6,600 $14,900 $1i90Q
$1,650 _
$33,400_
Landscape' $6,000
$10,000 $18,000 $650
$13,068 $93,010 $6,534
$2,$50
$37,500
$129,180
$239,200
Pool $3,500
_
$13,068
ArchitedUre2'3'4 $13,5001
_
$8,0001 $27.200 $136,0001 $12,000
$5.000 $16,000
_ $5,730 $7,600 $2,885
_
$42,500 __
$6,000 _
$2,885
Structural
327,000
$19,100
$16,000
$3,500
$12,300
_
Mechanical
_
Electrical
$3,000 $9,000 $1,500
$1,000 $1,700
_ __
_$4,500 _
$800 _ _
_
Food Service
Cost Estimating
$3,0_00 $9,300
_
i $237000
Reimb. Expenses
$23,000
Total $32,150 $8,000 374,598 $305,510 $241569 374,253 $23,000
$W2,180
Contract -To -Date $32,150 38,000 $30,000 $120,000 $90,000 $40,000 $23,000
$263,950
Increase $0 $0 $4.4,598 $185,510 $14,669 $34,253 __ $0
$279,030
Footnotes
'' landscape fees reflect a change of consultants, from SWA (San Francisco) to RJM (Sacramento)
z Construction Document fee is based upon an estimated 16 sheets of drawings x 100 hrs. per sheet x $85 av9
billing rate = $136,000
s_ Bid fee is based upon an allowance of 160 hours over 2 months (.5 FTE) x $85 = $12,000
4. Construction fee reflects an allowance of 500 hrs. over 11 months (.25 FTE) x $85 = $42,500. The City and
Consultant agree that the not -to -exceed amount for the Construction Phase is an estimate only, and
may be
subject to a request for increase, since the level of construction phase services required is often beyond the
control of Consultant and difficult to anticipate.
Reimbursable expenses shall not exceed $23,000 without advance notice and mitten approval. However,
please note that reimbursable expenses are not solely under the control of Consultant.