HomeMy WebLinkAboutAgenda Report - April 3, 2002 E-104
CITY OF L0DI COUNCIL COMMUNICATION
AGENDA TITLE: Destruction of Certain Human Resources Records.
MEETING DATE: Wednesday, April 3, 2002
SUBMITTED BY: Human Resources Director
RECOMMENDED ACTION: That the City Council approve the destruction of the hereinafter
listed City of Lodi records.
BACKGROUND INFORMATION: In accordance with Government Code, Section 34090,
permission is requested to destroy the following obsolete City
records:
1. Personnel employment records of separated full-time employees (over 5 years old).*
2. Applications for employment from expired eligible lists (over 2 years old).
3. Examination files (over 5 years old).
4. General Liability files (over 5 years old).
5. Workers Compensation files (over 5 years old).
*Microfilm copy of records will be retained.
FUNDING: None required.
Respectfully submitted,
Joani of M. Narloch, Human Resources Director
cc: City Attorney
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APPROVED: 42 C_ ---
H. Dixon Flynn -- City anager
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RESOLUTION NO. 2002-71
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN
RECORDS RETAINED BY HUMAN RESOURCES
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records
retained by the Human Resources Department, an inventory of which is attached
hereto, marked Exhibit A, and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his
written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is
hereby authorized.
Dated: April 3, 2002
hereby certify that Resolution No. 2002-71 was passed and adopted by
the City Council of the City of Lodi in a regular meeting held April 3, 2002, by the
following vote:
AYES: COUNCIL MEMBERS — Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-71
EXHIBIT A
INVENTORY OF CERTAIN RECORDS RETAINED BY THE HUMAN
RESOURCES DEPARTMENT REQUESTED TO BE DESTROYED PURSUANT
TO GOVERNMENT CODE SECTION 34090
1.) Personnel employment records of separated full-time employees (over 5
years old).*
2.) Applications for employment from expired eligible lists (over 2 years old).
3.) Examination files (over 5 years old).
4.) General Liability files (over 5 years old).
5.) Workers Compensation files (over 5 years).
* Microfilm copy of records will be retained.
Dated: /NAR IS, 200Z-
APPROVED
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APPROVED FOR DESTRUCTION:
RA ALL A. HAS G
City Attorney
City of Lodi D
Dated: �,�,t,e .7 7, (900,2
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NNE NARLOCH
Human Resources Director