HomeMy WebLinkAboutAgenda Report - February 20, 2002 E-05CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution authorizing continuation of the City's computer
purchasing program for desktop and notebook computers (IS/FIN)
MEETING DATE: February 20, 2002
PREPARED BY: Information Systems Manager
Finance Director
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing City departments
to continue to purchase desktop and notebook computers, as
budgeted, through fiscal year 2003, in aggregate amounts of $15,000
or less. Purchases would be made from either Micron Electronics or Dell Computers, under competitively -bid
contracts respectively awarded by Fairfax County, Virginia (through sponsorship by the US Communities
Government Purchasing Alliance), and by the State of New Mexico (through sponsorship by the Western
States Contracting Alliance).
BACKGROUND INFORMATION: On September 20, 2000, the City Council adopted Resolution 2000-
160 authorizing staff to purchase desktop and notebook computers as
budgeted through FY2001 in aggregate amounts of $15,000 or less,
using competitively -bid agreements with Micron or Dell under the U S
Communities Government Purchasing Alliance.
Since that time, the Western States Contracting Alliance (in which the State of California Department of
General Services actively participates) provided a more attractive contract with Dell, and the City Council
authorized Lodi's participation in the WSCA program last year.
Government Code §6502 allows the City to participate jointly with other public agencies in such programs,
and Lodi City Code §3.20.070 allows alternative methods of procurement when such methods are in the best
interest of the City. Since participating agencies enjoy volume pricing on both brands, staff recommends
continuing the City's participation in the alliances. Staff further recommends extending through Fiscal Year
2003 the City's computer purchasing program through which budgeted notebook and desktop computers may
be purchased in aggregate amounts of $15,000 or less, without further competitive bidding or Council
approval. For procurements in excess of $15,000, staff would continue to submit its recommendations to the
City Council for review prior to purchase or solicitation of bids.
FUNDING:
None required for program participation.
Li AL" rn rmcs_ .
Steve Mann, of tin ems Manager Vicky McAthie, Finance Director
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Prepared by Joel Harris, Purchasing Officer
APPROVED:
Dixo _Flynn -- City M nager
USC WSCA PC Purch cc1.doc 02/08/02
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A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CONTINUATION OF THE CITY OF LODI'S COMPUTER
PURCHASING PROGRAM FOR DESKTOP AND
NOTEBOOK COMPUTERS
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WHEREAS, on June 16, 1999, the City Council adopted Resolution No. 99-88
authorizing staff to purchase desktop computers as budgeted for 1999-2001, in
aggregate amounts of $15,000 or less, using State of California CMAS agreements with
Micron and Dell; and
WHEREAS, on September 20, 2000, the City Council adopted Resolution 2000-
160 authorizing staff to purchase desktop and notebook computers as budgeted through
FY2001 in aggregate amounts of $15,000.00 or less, using competitively -bid
agreements with Micron or Dell under the US Communities Government Purchasing
Alliance; and
WHEREAS, the Alliance is the primary program offered by the US Communities
Purchasing and Finance Agency, a non-profit public -benefit corporation established as
an "instrumentality" of government to help local agencies reduce the cost of, and to help
manage the financing of, purchased goods; and
WHEREAS, since that time, the Western States Contracting Alliance (WSCA) (in
which the State of California Department of General Services actively participates)
provided a more attractive contract with Dell, and the City Council authorized Lodi's
participation in the WSCA program last year; and
WHEREAS, Government Code §6502 allows the City to participate jointly with
other public agencies in such programs, and Lodi City Code §3.20.070 allows alternative
methods of procurement when such methods are in the best interest of the City. Since
participating agencies enjoy volume pricing on both brands, staff recommends
continuing the City's participation in the alliances; and
WHEREAS, it is therefore recommended that the City Council authorize
continuation of the City's computer purchasing program for desktop and notebook
computers through fiscal year 2003, in aggregate amounts of $15,000 or less, from
either Micron Electronics or Dell Computers, under competitively -bid contracts respectively
awarded by Fairfax County, Virginia (through sponsorship by the US Communities
Government Purchasing Alliance), and by the State of New Mexico (through sponsorship by
the Western States Contracting Alliance), without further competitive bidding or Council
approval.
NOW THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize continuation of the City's computer purchasing program for desktop and
notebook computers through fiscal year 2003, in aggregate amounts of $15,000.00 or
less, from either Micron Electronics or Dell Computers, under competitively -bid contracts
respectively awarded by Fairfax County, Virginia (through sponsorship by the US
Communities Government Purchasing Alliance), and by the State of New Mexico (through
sponsorship by the Western States Contracting Alliance), without further competitive
bidding or Council approval.
Dated: February 20, 2002
I hereby certify that Resolution No. 2002-33 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 20, 2002 by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-33