HomeMy WebLinkAboutAgenda Report - March 6, 2002 I-05CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize the City Manager to Execute a Reimbursable
Agreement with Lodi Boys and Girls Club who will
Administer and Operate an After School Program at
Thornton School and Accept the Term Agreement with the
Human Services Agency of San Joaquin County to Fully
Fund the Program to Include the City's Administrative Costs
MEETING DATE: March 6, 2002
PREPARED BY: Janet L. Hamilton, Management Analyst
RECOMMENDATION: That the City Council authorize the City Manager to
execute a reimbursable agreement with Lodi Boys and
Girls Club who will administer and operate an after school
program at Thornton School and accept the term
agreement with the Human Services Agency of San
Joaquin County to fully fund the program to include the
City's administrative costs.
BACKGROUND: In an effort to improve services through collaborations, the
Thornton School District, the Galt Boys and Girls Club, and
the Human Services Agency of San Joaquin (H.S.A.) joined
together last year to provide an after school program to the
students of Thornton School. Soon after implementation of the program, new management at the
Galt Club, along with the Lodi Boys and Girls Club, deemed the organizational structure of the Lodi
Club better suited to administer and operate the satellite program. In June 2001, the responsibility
of the program was transferred to the Lodi Club.
At the request of the President/CEO of the Lodi Boys and Girls Club and its Board of Directors, the
City of Lodi submitted a proposal (Exhibit A) to H.S.A. acting as fiscal agent for the term agreement
(Exhibit B). The City will, in turn, contract with the Lodi Boys and Girls Club (Exhibit C) to operate
the daily program. There will be no cost to the City in the process.
FUNDING: None
Attachments
APPROVED:
Respectfully submitted,
4Ciiixon Flynn
Manager
Flynn - City Manager
1EXH1 A
City of Lodi
New Hope School After School Program
Program Narrative
1. Background information on the Lead Agency and Partners
The City of Lodi is a Public Agency serving a population of approximately
57,000 people in an area of 12 square miles. Incorporated in 1906, the City operates under a
Council -Manager form of Government. The Council Members are elected from the population
at large, with the Mayor selected by the Council Members. Policy is established by the Mayor
and Council, while the day-to-day operations of the City and its employees are the responsibility
of the City Manager. The approved budget for Fiscal Year 2001-2002 is $123,731,963, with
$31,502,298 allocated to Capital Projects, $18,070,315 to Public Utilities, and $12,918,125 to
Public Safety. Revenue sources include those generated by service charges ($62,133,737), taxes
($22,192,477), and Licenses and Permits Fees ($1,484,670).
Upon funding, the City intends to contract with the Lodi Boys & Girls Club to implement
this After School Program. The Lodi Boys & Girls Club, an affiliate of the Boys & Girls Clubs
of America, is a community-based non-profit organization presently serving over 2900 youth
(1720 of those are members), ages 6 through 18, and their families in the Lodi area. The not-for-
profit 501(C) 3 organization is governed by a 30 -member Board of Directors elected to three-
year terms. Current Chairman of the Board is Deputy City Manager of the City of Lodi, Janet S.
Keeter. The Club is located at 275 Poplar Street in Lodi and the Thornton Branch currently
operating out of New Hope School. Annual membership in the Club is $21 per year for
members 6 to 18; memberships for alumni 19 to 21 years old are $50. The main Club operates
Monday through Friday from 7 a.m. to 7 p.m. and the Thornton Branch operating Monday
through Friday 2:30 p.m. to 6:00 p.m. with extended hours during the summer months.
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Since 1963 the Lodi Boys & Girls Club has provided programs specifically designed to
change the lives of youth facing challenges related to poverty, broken homes, crime,
unemployment, prejudice, and educational underachievement. Our mission is to work with youth
of all backgrounds, to develop qualities needed to become responsible citizens and leaders, and
to abide by the mission of Boys and Girls Club of America, Inc. Programs and services are
designed to encourage and enable young people to break through these barriers, and are based on
the physical, emotional, cultural, social, and special interests of our members. The following
principles are utilized in the development of all the programs and activities that will be offered to
the Club members of Thornton:
■ A sense of competence — the feeling there is something boys and girls can do and
do well
■ A sense of usefulness — the opportunity to do something of value for other people
■ A sense of belonging — a setting where an individual knows he or she has a place,
and where he or she "fits in" and is accepted
■ A sense of power or influence — a chance to be heard and to influence decisions
When this strategy is fully implemented, the self-esteem of youth is enhanced and an
environment is created which helps them to achieve their full potential. Club President/C.E.O.
Richard Jones remembers a young man who frequently skipped school, had a grade point
average of 1. 0, and was on the verge of becoming a `gang -banger.' "He wanted to join our Junior
Staff Career Development program, but to do so he had to stay in school and maintain a 2.0
GPA. He stuck with the program, graduated school with a GPA of 3.2, and worked his way up
from Junior Staff to department head," said Jones. "If he had continued down the path he was
headed, he would have been reliant on society. Now he's self-sufficient and can positively
impact people in his life."
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The programs and activities that will be offered at the Thornton Branch will also include
programs from Boys & Girls Clubs of America and Delta Health Care, both experienced in
offering educational programs to youth.
2. Population to be Served
The Thornton Branch will target youth ages 6 to 18, or first graders to high school seniors
in Thornton and its surrounding area. From observations and conversations with agencies and
concerned citizens, the resident of Thornton have income levels that are predominately below or
at poverty level and are comprised of farm laborers (mostly Hispanics).
Young people need an environment that supports their academic endeavors—one where
academic success is praised and valued. Some children have big dreams of going to college,
becoming a doctor, etc., but lack the guidance for transforming their lofty goals into a realistic
set of actions. Another group lacks direction, making bad decisions because they lack the ability
to foresee the consequences of their actions.
Young people who have a negative attitude toward education are raw material for gangs.
Says retired Sacramento Superior Court Judge Barry Loncke, "Show me a gang member and I'll
show you someone with poor literacy skills." Loncke believes that even if gangs and crime are
avoided, dropping out, marginal achievement and unemployability in this high-tech society are
inevitable. "The child we fail to educate typically becomes the adult who relies on the support of
our tax dollars," he adds.
3. Geographic Location for Program Delivery
The town of Thornton is situated in the most northern part of San Joaquin County and its
residents do not have the access to services or after school programs and activities. The Club
will operate between the hours of 2:30 p.m. and 6:00 p.m., Monday through Friday.
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Youth in the Thornton area need a safe and welcoming place to come to in the afternoon
and early evening hours when there is little or no supervision at home. They need the opportunity
to socialize with their peers, to engage in physical exercise, to learn new skills. Lodi Boys &
Girls Club is the only organization of its kind in the area to offer a wide variety of activities and
positive choices for youth to help keep them off the streets and in a safe, comfortable
environment.
4. Type of ProgramlService to be Provided
With concerns about gang activity, juvenile violence, failing academics, an increase in
the number of school dropouts, and teen pregnancies, the Lodi Boys & Girls Club has designed
activities to take place in the Club's facility during the hours that children are most likely to
engage in inappropriate behavior—between the hours of 3 and 6 p.m. The Club will offer the
following programs designed by Boys & Girls Clubs of America to develop a young person's
capacity to engage in positive behaviors, as well as a program offered by Delta Health Care. All
programs will be promoted within the Boys & Girls Club through flyers, signs, and word-of-
mouth from staff. SMART Moves, a unique national prevention program that has been used
successfully for more than a decade in Boys & Girls Clubs nationwide, helps young people avoid
four of the most immediate threats to their well-being: teen pregnancy, alcohol, tobacco, and
other drugs. Delta Health Care's MARIPOSA is a program targeted to teenage Latino girls.
Education Enhancement focuses on academic achievement and better learning strategies.
Sports/Physical Education focuses on team sports (i.e. basketball, softball, soccer, etc.) along
with individual sports/activities (i.e. golf, jump rope, etc.) by engaging youths early in being
physically active will increase their chances in staying physically active through out their lives.
Together these tested programs offer the necessary strategies to help youth make positive
choices.
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Positive Choices for Youth initiative Program Components
Program
Age/Gender of
Facilitated By
Activities Held
Participant
SMART Moves
Boys/Girls 6-15
Education Director
Twice weekly,
and or Site Director
30 -minute sessions
Sports Programs
Boys /Girls 6-18
Athletic Director
Daily 3:00 p.m. — 5:45
p.m.
Education
Boys/Girls 6-18
Education Director
Daily, one hour each
Enhancement
(homework help,
computer instruction)
CHOICES
Girls 13-18
Delta Health Care
Weekly
60 -minute sessions
SMART (Skills Mastery And Resistance Training) Moves aims to provide young
people (ages 6 to 15) with the knowledge, skills, self-esteem, and peer support to help them
avoid using alcohol, tobacco, and other drugs; avoid involvement in drug-related activities, such
as drunk driving or drug trafficking; postpone sexual activity. Headed by our Education Director,
Rafael Bennett with assistance from Peer leaders (teens 14 to 17), participants meet regularly in
groups of 15 members once or twice a week, over a period of 12 weeks. Peer leaders conduct the
30 -minute sessions covering information about alcohol, tobacco, and other drugs; information
about puberty, reproduction and the consequences of early sexual activity; training in how to
resist peer, social, and media pressures; training in decision-making skills (ages 10 to 15) and life
planning skills (ages 13 to 15); training in communication and coping skills (ages 13 to 15).
A well-designed prevention curriculum can play an important role in addressing the risks
of teen pregnancy and drug involvement. Studies confirm that these approaches can positively
affect the attitudes and behaviors of young people from diverse backgrounds and settings. These
elements are vital to and incorporated in our prevention curriculum:
■ Starting early
■ Providing clear, consistent messages about sexual activity and drug involvement
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■ Teaching the skills needed to make good decisions and resist pressure from
friends, peers and the media to get involved in risky behaviors
■ Providing activities that fit the age and maturity of the children involved
■ Getting parents involved
■ Involving peer leaders
■ Providing contact with positive adult role models
■ Providing positive, consistent support from staff and volunteers
■ Creating a supportive environment
No single program, however, provides a complete solution. Collaboration is essential. To
combat the many factors that place Club members at risk and to build their strengths, it is
necessary to multiply strategies and collaborate with others in the
community. Lodi Boys & Girls Club welcomes the San Joaquin
Sheriff's Department, local Fire Department, and the American Red
Cross who will provide speakers and demonstrations as needed for the programs outlined above.
Included will be topics such as puberty, dangers of becoming involved in gangs, dangers of
alcohol and drug use, and the consequences of becoming sexually active before marriage,
including teen parenthood, AIDS and STD's. Delta Health Care's successful Mariposa
curriculum will be a vital component of our initiative. And support from the principal of New
Hope School will ensure our success in offering academic assistance to those who need it.
Interested Club members are encouraged to participate in all the sessions offered through
the SMART Moves program, however, drop -ins are welcome at each session. Club staff may
recommend that a child becomes involved in the programs based on behaviors that have been
observed. All participants must have parental permission. To track program use, the Club utilizes
a Kid Trax database system where all Club members' information is stored. If a bar code reader
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is available in certain areas of the Club, a member swipes his or her card to show attendance. A
sign -in sheet is used if this is not available. The programs outlined are advertised throughout the
Club and held in a fun and inviting atmosphere.
MARIPOSA is taught by a Delta Health Care Health Educator one day a week for one
hour. Fifteen to 20 girls from ages 13 to 18 will participate in the 10 -week session. Class topics
include values and cultures ("we are all girls, but we might have differences in culture, religion,
and language), self-esteem, risk-taking/decision-making, teens and pregnancy, abstinence and
how to talk to parents, sexually transmitted infections, and careers and budgeting. Students will
write short essays about themselves during the first class meeting and they will read them at the
last session to see if their perspectives have changed. Parental consent forms are required to
participate.
Education Enhancement offers high -yield learning activities for all Club members (ages
6 to 18) enabling them to become proficient in basic education disciplines, to apply learning to
everyday situations, and to embrace technology to optimize employability. Education Director
Rafael Bennett supervises the program, with assistance from teen volunteers and Junior Staff
(high school and college students). Children participating in the ongoing program will receive
help with their homework one hour daily and computer instruction one hour daily. Learning
games such as Monopoly, Scrabble, Word Bingo, Carmen San Diego, and dominoes are also
incorporated into the program. For every eight hours of educational work performed (logged
through Kid Trax or sign -in sheets), San Joaquin County Food Bank will provide a $40 bag of
groceries for the child and his/her family. "It's filled with nutritional foods that the parents like
as well as healthy snacks the kids enjoy", said April Bowman. Additionally, a member
participating in the Education Enhancement program is required to bring in his/her school report
card to show staff and to share his/her success with other members. 1%
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1J ,
Wall of Fame
L.J
The child's name is then added to the "Wall of Fame". Staff members of Lodi Boys & Girls Club
are aware of the dates when report cards are released, so they can be on the "lookout" for
members to bring the cards in to the Club. If a member is reluctant, staff can identify that he/she
may need additional assistance with homework, etc.
5. Outcomes to be achieved
Members of the Lodi Boys & Girls Club, Inc. Thornton Branch have a safe, positive
place in which caring adults work to ensure their well being and help them realize their potential.
But how do we know whether we are doing this work as well as we should? For the last decade
"Commitment to Quality" has provided Boys & Girls Club with a concrete, practical tool for
assessing the effectiveness of their programs and practices, addressing areas of need and
maximizing their ability to serve young people. The "Commitment to Quality" self-assessment
process is complemented by a powerful new resource from Boys & Girls Clubs of America, the
"Youth Development Outcome Measurement Tool Kit" that uses survey instruments specifically
designed for Club youth and non -Club youth in different age groups.
Program evaluation for the Thornton Branch will consist of data collection through pre-
and-post testing, data analysis, and interpretation. Participants in the SMART Moves programs
will complete questionnaires designed to measure knowledge, attitudes, and self-reported
behaviors regarding early sexual behavior; alcohol, tobacco and drug use; violent behavior and
gang affiliation; and safety. Mariposa program participants will also complete pre- and post-test
surveys to determine their changes in attitudes and knowledge about the materials covered.
Members of the Education Enhancement program are surveyed by both parents and teachers
when they join the program and again at the end of two school quarters. Surveys include
information about the student's school attendance and overall attitudes toward school. Intake
forms, samples of a Club member's written work within the various programs, and staff
observations will also be included in the evaluation process for this program.
Participating club members will be surveyed six months after completion of a program
and again after one year to help determine the effectiveness of the initiative's programs.
Measurable outcomes for the initiative:
Outcome #1 Youth will make positive choices about becoming sexually active.
Action Plan: After participating in one or more series of classes, 70% of the 50 youth
participating will make positive choices about becoming sexually active. Boys & Girls Club will
offer SMART Moves and Mariposa programs to help achieve this outcome.
Indicators: Reduction in births to teen mothers, increased high school completion rates,
reduction in high school dropout rates, fewer cases of sexually transmitted diseases.
Measurements: Pre- and post-test, public health records
Outcome #2 Youth will make positive choices about avoiding drugs, alcohol, and tobacco.
Action Plan: After participating in one or more series of classes, 70% of the 50 youth
participating will make positive choices about avoiding drugs, alcohol, and tobacco. Boys &
Girls Club will offer SMART Moves and Mariposa programs to help achieve this outcome.
Indicators: Youth are more knowledgeable about the effects and consequences of tobacco,
alcohol, and drugs; Youth avoid or delay experimenting with tobacco, alcohol, and/or drugs.
Measurements: Pre- and post-test
W
Outcome #3 Youth can. demonstrate resistance skills to negative behaviors.
Action Plan: After participating in one or more series of classes, 90% of the 50 youth
participating can demonstrate resistance skills. Boys & Girls Club will offer SMART Moves and
Mariposa programs to help achieve this outcome.
Indicators: Youth understand the consequences of negative behaviors
Measurements: Pre- and post-tests
Outcome #4 Youth will improve their study habits.
Action Plan: After one academic year, 50% of the 100 youth in the program will have improved
their study habits. Boys & Girls Club will offer the Education Enhancement to help achieve this
outcome
Indicators: Club members spend more time studying or completing homework assignments;
Club members engage in more high -yield learning activities.
� J
scores, samples of woric comp
Outcome #5 Youth will increase school attendance.
Action Plan: After participating in the program, 50% of the 100 youth participating will i
school attendance. Boys & Girls Club will offer the SMART Moves, SMART Girls, Passport to
Manhood, Home Alone, Choices, and Education Enhancement programs to help achieve this
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Indicators: Club members spend more time studying or completing homework assignmen
Club members engage in more high -yield learning activities; Club members become more
proficient with computer technology
Measurements: School attendance records, school report cards
Outcome #6 Youth will know how to respond properly to dangerous situations:
Action Plan: After participating in the program, 90% of the 280 youth know how to respond
properly to dangerous situations. Boys & Girls Club will offer the SMART Moves, SMART
Girls, Passport to Manhood, Home Alone, and Choices programs to help achieve this outcome
Indicators: Youth have increased knowledge of safety procedures
Measurements: Pre- and post-test
6 Staffing
To implement the programs and activities at the Thornton Branch, Lodi Boys & Girls
Club is committing staff to administer the program, as well as facilitators to deliver the
SMART Moves curriculum. Part-time volunteers and teen peer leaders will also be vital to
the success of the initiative. Ray "David" Suarez, Site Director, Sean McCartney, Executive
Vice President of Operations, and April Bowman, Senior Vice President of
Administration/Development will administer, coordinate and oversee the operations. Suarez
is responsible for the day to day operations on site and implementation of programs and
activities at the Thornton Branch. McCartney is responsible for insuring that the programs
and activities are implemented and coordinating staff and volunteers while Ms. Bowman
handles all fiscal record keeping and tracking duties required. A long-time volunteer at the
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Tracy Boys & Girls Club established by his father, Kevin (who is now involved at the
national level), McCartney is a recent Humboldt State graduate who "loves working with
kids." Mrs. Bowman, a self-proclaimed "block mom" during the years she home -schooled
her children, brings strong financial and bookkeeping skills to the Boys and Girls Club. Mr.
Suarez is a previous staff member for the Boys & Girls Club of Galt, brings the necessary
experience and language to the youth and families in Thornton. Mr. Suarez works closely
and reports directly to McCartney. Mrs. Bowman and McCartney report directly to and work
closely with President/CEO Richard Jones.
The part-time director from the Club's Education Department, (to be hired), will be
responsible for the day-to-day activities conducted for the Education Enhancement,
S.M.A.R.T. Moves and coordination with Delta Health Care. He/she will supervise, train and
orient staff members and volunteers; promote and stimulate interest in the programs through
bulletin board displays, fliers, and announcements; and document and summarize program
activities and statistics, including individual records (tracking the progress) of all
participants. Teen leaders will assist the Director with daily activities. Peer leaders will teach
the curriculum and facilitate class exercises and activities. They are experienced working
with youth and is enthusiastic, flexible and creative. Talented at engaging and motivating
young people in non -school setting, they serve as a positive role model who is sensitive to
cultural and ethnic differences. The teen peer leaders are reliable and trustworthy, highly
motivated, drug- and alcohol -free, non-smoking, committed to the philosophy of postponing
sexual involvement, and recognized and respected as a leader and positive role model by
younger members.
To prepare for the implementation of the three Smart Moves programs, Boys & Girls
Club staff (Education Director and Peer Leaders) recently participated in a national two-day
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training session. The training allowed staff to become familiar with the specific messages
imparted by the program; to examine how their behavior is likely to influence program
participants; and to identify ways that they can promote healthy choices about sexual
behavior, alcohol, tobacco, and other drugs in their own program areas. Periodic in-service
training will be offered so that team members can augment their skills.
The Education Enhancement program's homework assistance and computer training is
provided by Junior Staff members and volunteers. A Health Educator will teach the
MARIPOSA curriculum from Delta Health Care.
Z Program Management
Prevention teams do their most innovative programming when members work closely
and regularly on the development and implementation of action plans. As lead, the Boys &
Girls Clubs of Lodi will be responsible for the operation of the Thornton Branch. Ray
"David" Suarez, Sean McCartney and April Bowman, working with Club President/CEO
Richard Jones, will implement and track the day-to-day activities. Delta Health Care will be
responsible for staffing and implementing their MARIPOSA program. The Boys & Girls
Club will supply meeting rooms for the programs.
Weekly Boys & Girls Club meetings are conducted by Mr. McCartney and attended by
Mr. Jones, Ms. Bowman, and the Club's six department heads and Site
Director, who are required to present a program report detailing activities
of the previous week and plans for the current week. "Because we are
.ble to track participation in each area of the Club, we can determine what
activities and programs are best attended and most popular and we can adjust those programs
and activities as needed," said Ms. Bowman.
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The Thornton Branch Site Director will meet with his staff and volunteers weekly to
discuss the daily operation of the programs and activities offered at this site. These meetings
will provide staff with the opportunity to discuss issues and concerns such as Club members
and operations and planning. Monthly meetings will be held with collaborative partners
Delta Health Care and New Hope School to discuss their specific programs and how they
contribute to the overall effectiveness of the Thornton Branch. Included in the meetings will
be Mr. Jones, Mr. McCartney, Ms. Bowman, Jaime Nunez from Delta Health Care, the
Health Educator facilitating the MARIPOSA program, and Sam Garimendi, Principal of New
Hope School.
8. Sustainability Plan
Lodi Boys & Girls Club executive staff continuously research funding opportunities and
plan to increase fundraising activities to add to the Club's existing base of support. During
the last fiscal year the Lodi Boys & Girls Club raised $354,430 through fundraising, donor
events and campaigns. Our annual Auction and Golf Tournament are well -supported
community events that continue to grow, and our Special Friends campaign is an ongoing
major donor network.
United Way of San Joaquin County has partially funded the Education Enhancement
program for the last two years. Passport to Manhood has received funding from the United
Way Lodi Area Community Council. Wells Fargo Bank Foundation has committed to an
annual donation for the next three years. Lodinet is providing Internet service at no charge
and Shared Network Services has set up free domain and services for the Web page, which
has a giving page for on-line donations.
Investing in well-designed prevention programs such as those offered through the Lodi
Boys & Girls Club pays long-term dividends for children, families, school, communities, and
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society. By helping change the attitudes and behaviors about engaging in early sexual
activity, and using alcohol, drugs, and tobacco, and learning to take responsibility for their
actions, at -risk children are given valuable tools to lead them to a successful future.
Boys & Girls Club President/C.E.O. Richard Jones says "Our staff learns and preaches
together in one voice to our kids that `they are somebody."' Assistance from San Joaquin
County through the Youth & Family Enrichment Program will ensure these youth are given
the chance to be "somebody".
15
Purchasing Department '
222 E. Weber Avenue
Courthouse, Room 675
Stockton, CA 95202-2777
209468-3240
Supplier No.: CIL125 I Terms: N30
Supplier:
CITY OF LODI
Parks And Recreation
125 N Stockton
Lodi, CA 95240
Via:
PURCHASE ORDER
Order Type: Normal
F.O.B.: Job Site
S
H Human Services Agency
I San Joaquin County
P 161 S. Sutter
T Stockton, CA 95202
0
P.O. Number: TA2-086033-A
Amendment: 2
Date: 2/21/2002
Tax: N Page: 1 of 5
Confirm: No Ref #: Cost 01-050101
Note: CHANGE ORDER** 2/21/02
501-44296
Center:
LN
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Description
U/M
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County of San Joaquin
Account Number
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1
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222 E. Weber Avenue
YR
1.00
Courthouse, Room 675
0220-0186
T
Stockton, CA 95202-2777
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USA
Note: CHANGE ORDER** 2/21/02
Aud Encum:
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Aud Paymnt:
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Item Number
Description
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Quantity
Due
Account Number
Price Per
Total
1
*
TOTAL AGREEMENT NOT TO
YR
1.00
12/21/2001
0220-0186
99,997.4400
99,997.44
EXCEED
SCOPE OF SERVICE:
The City of Lodi agrees to provide
advanced funding to The Lodi Boys and
Girls club so that the Club can offer
t"f'3
several different programs designed to
develop a young person's capacity to
engage in positive behaviors. These
programs include SMART Moves,
MARIPOSA, Education Enhancement,
and Sports/Physical Education, which are
each designed to offer education,
support, knowledge, and positive
alternatives for club members ages 6-15.
Special
Instructions:
INCLUDE THE PO NUMBER ON
ALL SHIPPING DOCUMENTS
AND CORRESPONDENCE
Requisitioner: Dale Williams
Buyer: James Flohrschutz
Authorization: James Flohrschutz
XnA
VENDORCOPY
Req#: 000000000044296 Page Total: 99,997.44
Adjustment:
Tax:
P.O. Total: USD
Purchasing Department
222 E. Weber Avenue
Courthouse, Room 675
Stockton, CA 95202-2777
209-468-3240
Supplier No.: CIL125 Terms: N30
Supplier:
CITY OF LODI
Parks And Recreation
125 N Stockton
Lodi, CA 95240
Via:
PURCHASE ORDER
Order Type: Normal
F.O.B.: Job Site
S
H Human Services Agency
I San Joaquin County
P 161 S. Sutter
T Stockton, CA 95202
0
P.O. Number: TA2-086033-A
Amendment: 2
Date: 2/21/2002
Tax: N Page: 2 of 5
ost Confirm: No 501-44296 Ce ter: 01-050101
B
I County of San Joaquin
L Purchasing Department
L 222 E. Weber Avenue
Courthouse, Room 675
T Stockton, CA 95202-2777
O USA
Note: CHANGE ORDER" 2/21/02
And Encum:
O 2/6/02 JF
Aud Paymnt:
LN
Item Number
Description
U/M
Quantity
Due
Account Number
Price Per
Total
The City of Lodi shall be entitled to seek
reimbursement of the advance funding
from the COUNTY by submitting
invoices for reimbursable expenses
incurred by the Boys and Girls Club.
CONTACT: Janet L. Hamilton, 221 W.
Vine Street, Lodi, CA 95240 (209)
333-6700.
TERM OF AGREEMENT:
November 1, 2001 through October 31,
2002.
PRICING:
As identified in the Lodi Boys and Girls
Special
Instructions:
INCLUDE THE PO NUMBER ON
ALL SHIPPING DOCUMENTS
AND CORRESPONDENCE
Requisitioner: Dale Williams Req#: 000000000044296 Page Total:
Buyer: James Flohrschutz Adjustment:
Authorization: James Flohrschutz Tax:
X ()A i P.O. Total: USD
VENDOR COPY
0.00
County of San Joaquin
Purchasing Department
222 E. Weber Avenue
Courthouse, Room 675
Stockton, CA 95202-2777
209-468-3240
Supplier No.: CIL125 I Terms: N30
Supplier:
CITY OF LODI
Parks And Recreation
125 N Stockton
Lodi, CA 95240
Via:
PURCHASE ORDER
Order Type: Normal
F.O.B.: Job Site
S
H Human Services Agency
I San Joaquin County
P 161 S. Sutter
T Stockton, CA 95202
0
P.O. Number: TA2-086033-A
Amendment: 2
Date: 2/21/2002
Tax: N Page: 3 of 5
Confirm: No Ref#: Cost 01-050101
Note: CHANGE ORDER" 2/21/02
501-44296
Center.
LN
B
Description
U/M
I
County of San Joaquin
Account Number
L
Purchasing Department
L
222 E. Weber Avenue
Courthouse, Room 675
T
Stockton, CA 95202-2777
O
USA
Note: CHANGE ORDER" 2/21/02
And Encum:
O 2/6/02 JF
Aud Paymnt:
LN
Item Number
Description
U/M
Quantity
Due
Account Number
Price Per
Total
club proposal.
INVOICING/PAYMENT:
Invoice in triplicate to COUNTY OF
SAN JOAQUIN, 222 EAST WEBER
AVENUE, ROOM 675, STOCKTON,
CA 95202. All invoices must reference
the Term Agreement Number plus
Release Number when applicable.
Payments will be made against invoices
as submitted. The City of Lodi will
submit invoices for costs incurred from
the previous month on a monthly basis.
FUNDING -OUT CLAUSE:
If the County's Board of Supervisors fails
Special
Instructions:
INCLUDE THE PO NUMBER ON
ALL SHIPPING DOCUMENTS
AND CORRESPONDENCE
Requisitioner: Dale Williams Req#: 000000000044296 Page Total:
Buyer: James Flohrschutz Adjustment:
Authorization: James Flohrschutz Tax: n
X l 1 P.O. Total: USD
VENDOR COPY
0.00
Purchasing Department
222 E. Weber Avenue
Courthouse, Room 675
Stockton, CA 95202-2777
209-468-3240
Supplier No.: CIL125 Terms: N30
Supplier:
CITY OF LODI
Parks And Recreation
125 N Stockton
Lodi, CA 95240
Via:
PURCHASE ORDER
Order Type: Normal
F.O.B.: Job Site
S
H Human Services Agency
I San Joaquin County
P 161 S. Sutter
T Stockton, CA 95202
0
P.O. Number: TA2-086033-A
Amendment: 2
Date: 2/21/2002
Tax: N Page: 4 of 5
Ref #: Cost
Confirm: No 01-050101
Note: CHANGE ORDER" 2/21/02
501-44296
Center
LN
B
Description
U/M
I
County of San Joaquin
Account Number
L
Purchasing Department
L
222 E. Weber Avenue
Courthouse, Room 675
T
Stockton, CA 95202-2777
0
USA
Note: CHANGE ORDER" 2/21/02
And Encum:
O 2/6/02 JF
Aud Paymnt:
LN
Item Number
Description
U/M
Quantity
Due
Account Number
Price Per
Total
to appropriate funds to enable County
Departments to continue to make
purchases under this agreement, this
Term Agreement will be cancelled and
the supplier given written notice of such
cancellation.
EXCEEDING DOLLAR LIMIT:
The County shall not be obligated to pay
the Vendor for costs incurred in excess of
the "NOT TO EXCEED" limit shown on
the face of the Term Agreement, and the
Vendor shall not be obligated to continue
performance in excess of the limit, until
the County has increased the dollar limit
by written "Change Order" issued by the
County Purchasing Agent.
Special
Instructions:
INCLUDE THE PO NUMBER ON
ALL SHIPPING DOCUMENTS
AND CORRESPONDENCE
Requisitioner: Dale Williams Req#: 000000000044296 Page Total:
Buyer: James Flohrschutz Adjustment:
Authorization: James Flohrschutz Tax:
X �IL�I P.O. Total: USD
VENDOR COPY
0.00
Purchasing Department '
222 E. Weber Avenue
Courthouse, Room 675
Stockton, CA 95202-2777
209-468-3240
Supplier No.: CIL125 I Terms: N30
Supplier:
CITY OF LODI
Parks And Recreation
125 N Stockton
Lodi, CA 95240
Via:
PURCHASE ORDLK
Order Type: Normal
F.O.B.: Job Site
S
H Human Services Agency
I San Joaquin County
P 161 S. Sutter
T Stockton, CA 95202
0
11.0. Number: TA2-086033-A
Amendment: 2
Date: 2/21/2002
Tax: N Page: 5 of 5
Confirm: No Ref #: Cost 01-050101
Note: CHANGE ORDER" 2/21/02
501-44296
Center
LN
B
Description
U/M
I
County of San Joaquin
Account Number
L
Purchasing Department
L
222 E. Weber Avenue
Courthouse, Room 675
T
Stockton, CA 95202-2777
0
USA
Note: CHANGE ORDER" 2/21/02
And Encum:Aud
O 2/6/02 JF
Paymnt:
LN
Item Number
Description
U/M
Quantity
Due
Account Number
Price Per
Total
"NOTE THE SCOPE OF SERVICES
AND TERMS HAVE BEEN
CHANGED AS OF 2/21/02 TO
ACCURATELY REFLECT THAT THE
CITY OF LODI IS ONLY ACTING AS
AN ADVANCED FUNDING
PLATFORM. THE CITY OF LODI
PROVIDES NO GUARATEES OR
IDEMNITIES TO THE COUNTY FOR
PROGRAMS OPERATED BY THE
LODI BOYS AND GIRLS CLUB."
Special
Instructions:
INCLUDE THE PO NUMBER ON
ALL SHIPPING DOCUMENTS
AND CORRESPONDENCE
Requisitioner: Dale Williams Req#: 000000000044296 Page Total:
Buyer: James Flohrschutz Adjustment:
Authorization: James Flohrsch/%u�tz Tax:
X 0 — —1 ,ice I-7/) st .�.�, , --/- P.O. Total: USD
VENDOR COPY
0.00
0.00
0.00
99,997.44
AFTER SCHOOL PROGRAM AGREEMENT EXHIBIT C
(NEW HOPE SCHOOL-THORNTON)
This Agreement ("Agreement") dated , 2002 is entered into between
the City of Lodi, a California Municipal Corporation ("City") and the Boys and Girls
Club of San Joaquin County ("Club").
Recitals
A. Club was awarded a $99,997.44 grant from the California Human Services
Agency (HSA) to run a one-year after school program at the New Hope School in
Thornton, California. After receiving the grant, Club learned that, while HSA's grant
was sufficient in amount to operate the program, HSA's funding cycle was insufficient to
provide the cash flow necessary for club to operate the program.
B. City desires to assist Club in its efforts to provide the after school program at New
Hope School and has therefore agreed to act as an advance conduit for HSA's grant to the
Club.
For good and valuable consideration, the receipt and adequacy of which are
hereby acknowledged, the parties agree as follows:
1. City Advance.
City shall advance the $99,997.44 grant on a quarterly basis. The first advance
will be in an amount equal to 40 percent of the grant total on , 2002.
All remaining quarterly advances shall equal 20 percent of the grant total. In the event
that Club expends less than the amount it has been advanced over the course of the
preceding quarter or quarters ("Unexpended Amount"), City shall deduct the
Unexpended Amount from the next quarterly payment. However, at the end of the term
of this Agreement, Club shall be entitled to payment for the full amount of all invoices
submitted to City and approved for payment by HSA, up to $99,997.44.
Club shall place the grant proceeds in a separate account, not to be co -mingled
with any other funds in Club's possession. Club shall only draw on the account to pay
expenses that are reimbursable under the terms of the HSA grant, and all such expenses
shall be itemized on an invoice that shall be forwarded to City on a monthly basis. As
used in this agreement, the term reimbursable means expenses that are actually approved
for payment by HSA.
2. Club. Assignment.
Club assigns its rights to collect its monthly billings for reimbursable expenses
under the HSA grant to the City. City shall use the monthly invoice provided by Club, as
required in paragraph l of this agreement, to bill HSA for Club's reimbursable expenses
and City is entitled to all proceeds of said billings.
3. Club Refund.
In the event that Club expends reimbursable amounts in an amount less than the
full $99,997.44 grant amount, then Club shall refund the difference between its incurred
reimbursable expenses and the City's $99,997.44 advance to City.
4. Indemnity and Insurance.
a. Disclaimer of Liability: Except to the extent caused by the negligence or
intentional misconduct of City or of any agent, servant or employee of City, City shall
not at any time be liable for injury or damage occurring to any person or property from
any other cause whatsoever arising out of Club's operation of the after school program.
b. Indemnification by Club: Except to the extent caused by the negligence or
intentional misconduct of City or of any agent, servant or employee of City, Club
("Indemnitor") shall, at its sole cost and expense, indemnify and hold harmless City and
all associated, affiliated, allied and subsidiary entities of City, now existing or hereinafter
created, and their respective officers, boards, employees, agents, attorneys, and
contractors (hereinafter referred to as "Indemnitees"), from and against:
i. Any and all liability, obligation, damages, penalties, claims, liens,
costs, charges, losses and expenses (including, without limitation, reasonable fees
and expenses of attorneys, expert witnesses and consultants), which may be
imposed upon, incurred by or be asserted against the Indemnitees by reason of
any act or omission of Club, its personnel, employees, agents, contractors or
subcontractors on the Premises, resulting in personal injury, bodily injury,
sickness, disease or death to any person or damage to, loss of or destruction of
tangible or intangible property, or any other right of any person, fine or
corporation, to the extent arising out of or resulting from the operation and/or
maintenance of the after school program or, the Club's failure to comply with any
applicable federal, state or local statute, ordinance or regulation governing Club's
operation.
d. Defense of Indemnitees: In the event any action or proceeding shall be
brought against the Indemnitees by reason of any matter for which the Indemnitees are
indemnified hereunder, Indemnitor shall, upon reasonable prior written notice from any
of the Indemnitees, at Indemnitor's sole cost and expense, resist and defend the same
with legal counsel mutually selected by the parties; provided however, that the parties
must not admit liability in any such matter without written consent , which consent must
not be unreasonably withheld, conditioned or delayed, nor enter into any compromise or
settlement of, any claim for which they are indemnified hereunder, without prior written
consent. The indemnifying party's duty to defend shall begin upon receipt of a written
notice identifying with specificity the allegations that give rise to this duty to defend and
shall be co -extensive with the indemnifying party's indemnification obligation.
e. Notice. Cooperation and Expenses: Each party must give the other prompt
notice of the making of any claim or the commencement of any action, suit or other
proceeding covered by the provisions of this paragraph. Nothing herein shall be deemed
to prevent either party from cooperating with the other and participating in the defense of
any litigation by its own counsel. However, Indemnitor shall pay all reasonable expenses
incurred by Indemnitees in response to any such actions, suits or proceedings. These
expenses shall include all reasonable out-of-pocket expenses such as reasonable attorney
fees and shall also include the reasonable value of any services rendered by Indemnitees'
attorney, and the actual reasonable expenses of Indemnitees' agents, employees or expert
witnesses, and disbursements and liabilities assumed by Indemnitees in connection with
such suits, actions -or proceedings but shall not include attorneys' fees for services that
are unnecessarily duplicative of services provided Indemnitees by Indemnitor.
If Indemnitor requests Indemnitee to assist it in such defense, then Indemnitor
shall pay all reasonable expenses incurred by Indemnitee in response thereto, including
defending itself with regard to any such actions, suits or proceedings. These expenses
shall include all reasonable out-of-pocket expenses such as attorney fees and shall also
include the reasonable costs of any services rendered by Indemnitee's attorney, and the
actual reasonable expenses of Indemnitee's agents, employees or expert witnesses, and
disbursements and liabilities assumed by Indemnitee in connection with such suits,
actions or proceedings.
f. nsurance: During the tenn of the Lease, Club must maintain, or cause to
be maintained, in full force and effect and at its sole cost and expense, the following
types and limits of insurance:
i. Worker's compensation insurance meeting applicable statutory re-
quirements and employer's liability insurance with minimum limits of One
Hundred Thousand Dollars ($100,000.00) for each accident.
ii. Comprehensive commercial general liability insurance with
minimum limits of Five Million Dollars ($5,000,000.00) as the combined single
limit for each occurrence of bodily injury, personal injury and property damage.
iii. All policies other than those for Worker's Compensation shall be
written on an occurrence and not on a "claims made" basis.
iv. The coverage amounts set forth above may be met by a
combination of underlying and umbrella policies so long as in combination the
limits equal or exceed those stated.
g. Named Insureds: All policies, except for workers compensation policies,
shall narne City and all of its associated, affiliated, allied and subsidiary entities, now
existing or hereafter created, and their respective officers, boards, commissions,
employees, agents and contractors, as their respective interests may appear as additional
insureds (herein referred to as the "Additional Insureds"). Each policy which is to be
endorsed to add Additional Insureds hereunder, shall contain cross -liability wording, as
follows:
"In the event of a claim being made hereunder by one
insured for which another insured is or may be liable, then
this policy shall cover such insured against whom a claim is
or may be made in the same manner as if separate policies
had been issued to each insured hereunder."
h. Evidence of Insurance: Certificates of insurance for each insurance policy
required to be obtained in compliance with this paragraph, along with written evidence of
payment of required premiums shall be filed and maintained with the additionally insured
party annually during the tern of the Lease. Club shall immediately advise City of any
claim or litigation that may result in liability to City.
i. Cancellation of Policies of Insurance: All insurance policies maintained
pursuant to this Agreement shall contain the following endorsement -.aa
"At least sixty (60) days prior written notice shall be given
to the City of Lodi by the insurer of any intention not to
renew such policy or to cancel, replace or materially alter
same, such notice to be given by registered mail to the
parties named in this paragraph of the Lease."
5. Successors and Assigns.
This Agreement shall bind and inure to the benefit of the parties and their
respective heirs, successors, and assigns.
6. Governing Law.
This Agreement shall be construed and governed by California law.
Executed as of the date first above written.
CITY OF LOD1, a municipal corporation LODI BOYS AND GIRLS CLUB
VA
By.
H. DIXON FLYNN, City Manager
Attest:
SUSAN J. BLACKSTON, City Clerk
Approved as to Form:
�( J
ALL A. HAYS, City y