HomeMy WebLinkAboutAgenda Report - March 6, 2002 I-03AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute a Contract Change Order for
Lodi Station Parking Structure for the Tenant Improvements at the Pine Street Retail
Space for Interim Use by Fire Administration; and Appropriate $120,000 for the Project
MEETING DATE: March 6, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute a Contract
Change Order for tenant improvements to the Pine Street retail space at
the Lodi Station Parking Structure for interim use by Fire Administration.
BACKGROUND INFORMATION: At the February 19, 2002 shirtsleeve session, staff presented information
on several options for the interim relocation of Fire Administration during
construction of the new Police Department facility and the renovation of
the existing Public Safety Building. After reviewing all of the options, the
Lodi Station Parking Structure's Pine Street site is recommended due to the ease of public access, available
parking for public, staff and fire vehicles, and the timeliness of tenant improvements. Based on initial
discussions with our contractor, we estimate that the 2,200 square feet of tenant improvements can be
completed for approximately $100,000. The exact amount will be determined when the improvement plans
are completed and priced by F & H Construction. The recommended appropriation includes an allowance
for moving expenses, miscellaneous furniture, and contingencies.
Staff will be prepared to respond to any questions Council may have during the meeting and will be available
to further describe the space evaluation process.
FUNDING: Appropriate $120,000 from the 2002 Certificates of Participation.
Funding Available: -F L&
Vicky thie, Fin a Di ector
Richard C. Prima
Public Works Director
Prepared by Gary Wiman, Project Manager
RCP/GRW/Im
cc: Randy Hays, City Attorney
Mike Pretz, Fire Chief
Gary Wiman, Project Manager
APPROVED:
on Flynn --City Manager
CCCOIMPSFIREADMIN 02/26/02
RESOLUTION NO. 2002-54
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE CONTRACT CHANGE
ORDER FOR LODI STATION PARKING STRUCTURE FOR THE
TENANT IMPROVEMENTS AT THE PINE STREET RETAIL
SPACE FOR INTERIM USE BY FIRE ADMINISTRATION, AND
FURTHER APPROPRIATING FUNDS FOR THIS PROJECT
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to execute Contract Change Order for Lodi Station Parking
Structure for the tenant improvements at the Pine Street retail space for interim use by
Fire Administration; and
BE IT FURTHER RESOLVED, that the City Council hereby appropriates
$120,000.00 for this Contract Change Order from the 2002 Certificates of Participation;
and
Dated: March 6, 2002
------------------------------------------------------------------
------------------------------------------------------------------
I hereby certify that Resolution No. 2002-54 was passed and adopted by the Lodi
City Council in a regular meeting held March 6, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-54
Fire Administration Interim Office Location Study
Location
Square Feet
Comments
Estimated (42 Month)
Total Cost
Lodi Station Parking Structure
2,250
Tenant improvement costs only. Easy access for
$100,000
staff and public. Office Improvements are usable
or $1.06 sqft/month
by future tenants.
(2) 24'X 60' trailers. Location would impact Civic
center parking problems. Public and staff access
could become an issue during Police Building
Civic Center on Site Trailers
2,880
construction. Cost includes $30,000 for
$156,000
underground utilities (power, phone, data), decks
or $1.29 sqft/month
and ramping to trailers.
1110 W. Kettleman Ln.
2,250
$1.22/sqft/month lease. Cost does NOT include
$115,290
tenant improvements.
or $1.22 sqft/month
The former St. John's Parish site. This option did
not proceed to the cost phase because it was
determined that the 2 -story space is in excess of
Did not proceed to a cost
322 Locust Street
4,040
the Fire Administration space needs. Substantial
estimate phase.
tenant improvements would be required. Parking
and fire apparatus access also present issues at
this site.
Majority of space (2,400 sqft) is basement and
could only be used for storage. Substantial tenant
improvements would be required. Likely
Did not proceed to a cost
21 N. School St.
4,000
possibility of asbestos containing materials in
estimate phase.
floor, abatement would create delays. Only 1
parking space provided. Not possible for Fire
apparatus parking.
Does not have sufficient office space available.
Building would need substantial tenant
Did not proceed to a cost
Maple Square
1,400
improvements, including a new roof.
estimate phase.
Does not have sufficient office space available.
De Jong building
1,100
Issues with bathroom access. Only 2 parking
$1.30 sqft/month
spaces provided.