HomeMy WebLinkAboutAgenda Report - March 6, 2002 E-06CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution authorizing the purchase of a network integrated printer for the
Lodi Police Department Investigations Unit using technology grant funds
($13,000) (PD)
DATE: March 6, 2002
PREPARED BY: JERRY J. ADAMS, CHIEF OF POLICE
RECOMMENDED ACTION: That the City Council authorize the purchase of a network integrated printer
from the Xerox Corporation to replace the 6 -year old copy machine currently
used by the Department's Investigation's Unit. Pricing for the Xerox
equipment will be under the California Communities Purchasing Bid Program
agreement.
BACKGROUND INFORMATION: The current copier in use by the Investigations Unit is approximately
six years old and was a hand-me-down from the Police Records Unit
with a history of high usage. This machine to date has produced
approximately 400,000 copies and is well past its prime efficiency
and usefulness. Xerox has notified us it has been placed on the
"End of Life" list and repair parts will no longer be manufactured since it hasn't been sold for 5-10 years.
The service contract will not be renewed. The machine no longer makes two sided copies and toner and
copy cartridges are averaging over $70.00 per month. In order for detectives to copy multiple page
documents they are required to hand feed the machine one page at a time. While efforts have been made to
correct this problem, it appears the machine is simply worn out and will be disposed of when the new
machine arrives. The following price has been quoted from Xerox using the California Communities
Purchasing Program Bid agreement and will save approximately $3,871 from the list price and tax.
It is requested that the Lodi City Council authorize purchase of this new network integrated printer which
will blend fax, printing, and copying technology into one unit, resulting in a better end product and
increased staff efficiency.
FUNDING: $13,000.00 from Federal Block Grant Funds for technology replacement.
Approved by:
Vicky Mie
Financel rector
cc: City Attorney
,Jerry/ Adams
Chief of Police
RESOLUTION NO. 2002-46
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
PURCHASE OF A NETWORK INTEGRATED PRINTER FOR THE
LODI POLICE DEPARTMENT INVESTIGATIONS UNIT USING
TECHNOLOGY GRANT FUNDS
-------------------------------------------------------------------
-------------------------------------------------------------------
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the copier currently used in the Investigations Unit was transferred
from the Police Records Unit, is approximately six years old, and has a high -usage
history of approximately 400,000 copies ; and
WHEREAS, Xerox has notified the City that the copier is at the end of its life and
repair parts will no longer be manufactured; and
WHEREAS, staff recommends purchasing Xerox Model No. DC432AS under the
California Communities Purchasing Bid Program Agreement in the amount of
$13,000.00.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of Xerox Model No. DC432AS, under the California Communities
Purchasing Bid Program Agreement, in the amount of $13,000.00.
Dated: March 6, 2002
-------------------------------------------------------------------
-------------------------------------------------------------------
I hereby certify that Resolution No. 2002-46 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 6, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-46