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HomeMy WebLinkAboutAgenda Report - March 20, 2002 I-03y <a0 COUNCILCITY OF LOD I 1 / Q<1F0�� J AGENDA TITLE: Adopt Resolution Approving Purchase of a Tymco Model 600 Regenerative Air Sweeper for the Street Division from GCS Western Power & Equipment, of Sacramento ($133,500); and Appropriate Funds for the Purchase MEETING DATE: March 20, 2002 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution to purchase a Tymco Model 600 Regenerative Air Sweeper demonstrator for the Street Division of the Public Works Department from GCS Western Power & Equipment, Sacramento, California, in the amount of $133,500; and appropriate funds in accordance with the recommendation below. BACKGROUND INFORMATION: The City Council directed the Street Division of the Public Works Department to move forward with the implementation of increased sweeping frequency by acquiring an additional street sweeper and adding a new position to operate the sweeper full time. Street Division staff has researched regenerative air sweepers used in the area and had on-site demonstrations of the three most widely used. The Tymco demonstrated the best sweeping capability of the three units. Another model demonstrated had a safety issue with the location of the diesel filler for the engine being six feet from ground level. All three sweepers demonstrated had "tag -on" bids that would facilitate purchase by the City. The Tymco was the least expensive sweeper of the three "tag -on" bids provided. Specifications and competitive bids were done by Sacramento County for this sweeper. In order to implement sweeping immediately, GCS Western has agreed to sell their demonstrator model at a reduced price. This unit meets the specifications set forth in the Sacramento County bid, has less than 400 miles on the chassis, and less than 30 hours on the auxiliary engine and sweeping components—it is basically a new sweeper. This unit would be supplied with "As New Warranty", and can be delivered within five days. The cost for the demonstrator unit would be $118,998, including safety equipment. An identical new unit, which would have to be ordered, would cost $121,375. Additional funds are to cover taxes and ancillary equipment to place sweeper in service. This sweeper could be ordered with a CNG engine, but this adds approximately $43,000 to the cost and delivery time would be 90 to 120 days. There is no lease purchase option on the demo unit. Staff recommends purchasing the Tymco Model 600 Regenerative Air Sweeper through the Sacramento County contract rather than seeking our own bids. Sacramento County prepared sweeper specifications for the Tymco Model 600 sweeper unit we recommend and received many competitive bids. The City currently owns a Tymco Sweeper and past experience with this unit was also a positive consideration. FUNDING: Requested Appropriation: General Fund – Street Maintenance $56,000 Budgeted: 2001103 fiscal year (Page H-28) Summary of Significant Expenditures Wastewater Fund $77,500 Funding Available: 0 �Gr Vicky McAthie,ina ce ire'Pr r Richard C. ima Public Works Director Prepared by Curtis Juran, Street Contract Administrator RCP/GMB/CJ/dsg cc: Randy Hays, City Attorney George M. Bradley, Street Superintendent Joel Harris, Purchasing Officer Dennis J. Callahan, Fleet and Facilities Manager Fran E. Forkas, WaterMlastewater Superintendent Curt Juran, Street Contracts Administrator APPROVED: H. Diken Flynn -- City Manager Clwindows\TEMP\Council Comm for Street Sweeper award.doc 3111102 RESOLUTION NO. 2002-59 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING PURCHASE OF A TYMCO MODEL 600 REGENERATIVE AIR SWEEPER FOR THE STREET DIVISION, AND FURTHER APPROPRIATING FUNDS FOR THIS PURCHASE ------------------------------------------------------------------- ------------------------------------------------------------------- WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of supplies, services, or equipment when it is in the best interest of the City to do so; and WHEREAS, the City Council directed the Street Division of the Public Works Department to move forward with the implementation of increased sweeping frequency by acquiring an additional street sweeper and adding a new position to operate the sweeper full time; and WHEREAS, the Street Division has researched regenerative air sweepers used in the area and had on-site demonstrations of the three most -widely used; and WHEREAS, the Tymco demonstrated the best sweeping capability of the three units. Another model demonstrated had a safety issue with the location of the diesel filler for the engine being six feet from ground level; and WHEREAS, in order to implement sweeping immediately, GCS Western Power & Equipment, of Sacramento, California, has agreed to sell its demonstrator model at a reduced price; and WHEREAS, of the three sweepers demonstrated, the Tymco was the least expensive at a cost of $118,998.00, including safety equipment. Additional funds in the amount of $14,502.00 are needed to cover taxes and ancillary equipment to place the sweeper in service. Specifications and competitive bids were done by Sacramento County for this sweeper; and WHEREAS, this unit meets the specifications set forth in the Sacramento County bid, has less than 400 miles on the chassis, and less than 30 hours on the auxiliary engine and sweeping components and is basically a new sweeper. This unit would be supplied with an "As New Warranty" and can be delivered in five days. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi does hereby approve the purchase of a Tymco Model 600 Regenerative Air Sweeper demonstrator for the Street Division of the Public Works Department from GCS Western Power & Equipment, of Sacramento, California, in the total amount of $133,500.00; and BE IT FURTHER RESOLVED, that funds in the amount of $133,500.00 be appropriated as follows: General Fund — Street Maintenance $ 56,000.00 Wastewater Fund $ 77,500.00 Dated: March 20, 2002 ------------------------------------------------------------------- ------------------------------------------------------------------- I hereby certify that the foregoing is a true and correct copy of Resolution No. 2002-59, which was duly and regularly passed and adopted by the City Council of the City of Lodi in a regular meeting held March 20, 2002 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Land, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Howard and Mayor Pennino ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2002-59