HomeMy WebLinkAboutAgenda Report - May 1, 2002 I-02CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Indoor Sports and Activity Complex project review and request for direction
MEETING DATE: May 1, 2002
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council review progress to date on the Indoor Sports and
Activity Complex project and provide direction regarding specific design
element components.
BACKGROUND INFORMATION: On February 6, 2002, the City Council approved a professional
consulting services contract with ELS Architecture and Urban
Design (ELS) and allocated $681,135 for the design of an Indoor
Sports and Activity Complex. As a reminder to Council, a project
estimate of $7,500,000 was discussed at shirtsleeve sessions last year during consideration of COP
financing. Actual costs of the project will depend upon its actual design. Also, staff has attempted to
estimate annual operations and maintenance costs but this will also vary depending upon actual design.
ELS can conduct a detailed economic analysis upon request and for an additional fee. For our project to
date, ELS has provided rough estimates of annual operating subsidies based upon their experiences
with other similar facilities.
The basic services included in the contract include a scope of services/work plan to be performed in
phases. The City must approve proceeding with each phase and may elect to terminate services at the
end of each phase. The phases are as follows:
• Planning Phase
• Schematic Design Phase
• Design Development Phase
• Construction Documents Phase
• Bid and Permit Phase
• Construction Phase
• Post Construction Phase
The City established an ambitious timeline for the construction documents phase and has established a
goal for construction documents to be at 90% completion by November 1, 2002.
The consulting firm (ELS) has been working for several weeks now and clear direction regarding the
elements for the project are needed. Specifically, the schematic design phase will require detailed
components identified and clear direction for a preferred site plan.
APPROVED:
H. Dixo'n Flynn -- City Manager
04/25/02
CITY OF LODI COUNCIL COMMUNICATION
To date a variety of actions have occurred with regards to the project. Per the contract, ELS has been
working with a steering committee on the project. This group has included representatives of several
City departments (Parks & Recreation; Public Works; Community Development; the City Manager's
Office), representatives of the Lodi Sports Foundation, representatives of the Boosters of Boys and Girls
Sports (BOBS), and a representative from the Parks and Recreation Commission. Field trips have been
taken and items of consideration have included site location and a wide range of program issues and
design ideas. On March 7, 2002, a public workshop was held at the Carnegie Forum to encourage input
and ideas for the project.
One of the primary issues of discussion has been the question of what the purpose of the facility should
be for the community. Gymnasium spaces have been a priority focus along with the need for flexibility
and multiple uses. The preferred site plan selected will have an impact upon initial costs to construct
and cost recovery potential annually.
Our process has seen strong support among the advocates for gymnasium space and multi use rooms
for programs and rentals to be included in the design. With these factors in mind our process has
focused upon two plans which both occupy just over 30,000 square feet. I have attached information
which ELS has prepared which provides some of the estimated costs for two plans. I would like to
remind all that these are only estimates and will change depending upon the various design
decisions which are made.
Attached for your information is a variety of supplemental information in response to questions posed at
the Council meeting of April 3, 2002. It includes:
• A current overview of gymnasium facilities which are utilized by Parks and Recreation for
programs_ Please note that the use of the Lodi Grape Pavilion is restricted to five months out
of the year. Also, the National Guard Armory five year lease has now been approved by
Council and the use of the full size court it contains will occur in the coming months.
Participant numbers for basketball are also listed. (Attachment A)
• An excerpt from the request for qualifications advertisement which addressed the design
concept intended for the project. (Attachment B)
• A listing of program offerings which might be possible with an indoor sports complex
facilitbby. (Attachment C)
• A listing of possible sites which are under consideration as possible locations to utilize the
Breakaway Sports donated surfaces. (Attachment D)
APPROVED:
H. Dixon Flynn -- City Manager
04/25/02
We intend to have ELS in attendance at the May 1, 2002, City Council meeting to present the project
status and answer questions. If the Council is able to provide clear direction regarding which concept it
prefers, it will allow schematic work to move forward with one preferred site plan.
FUNDING: None
Roger Baltz
Parks and Recreation Director
RB:tI
cc: City Attorney
APPROVED:
H. Dixon Flynn -- City Manager
04/25/02
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cafe/juice bar cardio reception meeting martial arts yoga basketball
activities multi-purpose spaces
north light in gym cafe/ lobby view to Main St from lobby
naturally illuminated interior spaces
nighttime exterior entrance
exterior transparency
circulation /volume
Lodi Downtown Community
Indoor Sports Complex
pedestrian bridge/ hall
bridge plaza
architectural character
City of Lodi
Indoor Sports Complex
April 23, 2002
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OT -1
Program and Budget Analysis
Program Areas
Plan A
Plan B
Indoor Sports Building
(Same Program
as Plan A)
A. Support Spaces 4,800
B. Large Gym: 2 x 50'x 84' 15,230
C. Activity Rooms
_ Divisible Multi Use for 80 2,925
Cardio /Aerobics Studio 2,250
Climbing Wall 300
Babysit Room 750
_
D. Food
Catering Kitchen 600
Cafe 250
Total Net Area 27,105
Gross Area 31,825
Cost $/sq.ft. $190
Cost
$6,046,750
$6,046,750
Small Gym 1 x 50'x 84'
7,150
Net Area
Gross Area
7,280
Cost $/sq. ft.
$175
Cost
$1,274,000
Site Work
Civil
$500,000
$500,000
Landscape
$357,000
$357,000
Contingency 15%
Total Recommended Budget
$1,035,563
$7,939,313
$1,226,663
$9,404,413
0
CITY OF LODI
YOUTH BASKETBALL
Junior Basketball League (City)
Comet/Cardinal Basketball (BOBS)
City owned gymnasiums - NONE
1995 2002
711 1055
(70 teams) (105 teams)
140 253
(14 teams) (24 teams)
Facilities used (rented or leased)
- Lodi Grape Pavilion ( 2 city owned wood floors)
- Lodi High School - when available on Saturdays
- Tokay High School - when available on Saturdays
- Lodi Middle School (tile floor) - when available
- Lawrence School (tile floor) - when available
- Lodi Boys and Girls Club - Monday through Thursday, 6:00p.m:
9:00p.m. and Saturdays
Notes: Game lengths are constricted because of gym availability.
Comet/Cardinal teams (7th & Sth grade) receive only 3 hours and 45
minutes of preseason practice time. JBL receives only 30 minutes
practice time with slightly more pre -season time inside. The JBL and
Comet/Cardinal programs need longer game times and practice time
in order to teach the sport. What we are accomplishing is barely
adequate. Compared to other sports, basketball falls short. Soccer,
baseball and softball have 4 1/2 to 6 hours a week of practice time.
Adults must begin play between 8:00p.m. and 9:00p.m. in the
evenings. We are not able to run other programs such as Open Gym
because we have no time due to lack of facilities.
CITY OF LODI
ADULT BASKETBALL
Winter Basketball League
Late Night Basketball League
Spring Volleyball League
Facilities used (rented or leased)
20 teams 220 participants
131 participants
25 teams 250 participants
Lodi Grape Pavilion: basketball
Tokay High Gymnasium: volleyball
Note: The game times available for adult basketball have negatively
impacted the popularity of the program, with games beginning at 8:00
and 9:00 pm. Two-thirds of all adult games begin at 9:00 pm.
The adult volleyball league now begins later in the year and has a
shorter season due to the limited availability of the high school gym.
Late night basketball operates during the limited season available
at the Grape Pavilion. The popularity of this program by the participants
would be met with additional opportunities at a year-round facility. We
know that the Police Department supports this program as "crime -
prevention," as it provides a Saturday late night activity for at -risk older
teens and younger adults.
COUNCIL• - !
The City of Lodi Parks and Recreation Department currently operates indoor gymnasium facilities owned
by San Joaquin County through joint use agreements with the County. In 1994, a Park, Recreation and
Open Space Plan was developed. From a survey and workshop meetings revealed considerable interest
for an indoor recreatio center. The need assessment indicated a seecific need for a gymnasium. The
plan spe s out the followingdesign requirements for a successful Indoor Recreation Facility.
(1) The facility should provide a wide range of facil' J and acti ' ' of interest to all a e groups.
(2) Spaces should, be provided for competitive and active snorts, passive activities, rece tion and
general leisure.
(3) Multi -use space hould be favored over single purpose spaces. Flexibility is very important.
In the fall of 1996, the City of Lodi commissioned a feasibility study for constructing and operating facilities
for indoor sports and recreational activities within the community of Lodi. A committee of citizens and City
representatives was assembled for the purpose of defining project parameters and to provide leadership,
direction and representation during this process.
The following goal statement written by the committee expresses the overall mission of facility:
To enhance the quality of life for all residents by providing affordable and
accessible indoor facilities and sports activities. The center must beflexible to
accommodate future growth and trends and designed for cost effective
maintenance and operations. The center should provide a friendly, inviting
atmosphere that fosters a sense of community. The center must provide a secure
environment for participants of all a42g and abilities. to pursue .fitness and
recr� eati�on opportunities in the City of Lodi.
Beginning In January 2001 public workshops were held with citizens, staff, and the Parks and Recreation
Commission which resulted in and indoor sports and activity center facility being identified as a priority for
the City.
The City is attempting to acquire property located near the current Parks and Recreation offices to create
a "campus" effect to an indoor sports complex. The goal of the Indoor Sports and Activity Center design
plan is to provide detailed information regarding cost estimates; scale model for the project; concept
design; preliminary design; and final design of the project. Construction plans and specifications will be
produced from this work.
In response to the RFQ advertisement the City received roughly forty four (44) inquiries for information.
Thirteen (13) firms submitted statements of qualifications by the required deadline. A review group made up of
representatives of the Boosters of Boys and Girls Sports (BOBS), the Lodi Sports Foundation, the Parks and
Recreation Commission, the Public Works Department, the Community Development Department, the City
Manager's Office, and the Parks and Recreation Department reviewed the submittals and conducted interviews
with six (6) firms.
Through this process ELS Archtecture and Urban Design was selected as the top ranked firm and staff conducted
reference checks. A contract has now been negotiated and is attached for Council consideration for approval.
APPROVED:
H. Dixon Flynn -- City Manager
0112910:
Indoor Sports Center
Future Activities
Sports Activities
Adult Basketball
Youth Basketball
Adult Volleyball
Youth Volleyball
Tournaments
Badminton
Rock Climbing Wall
Classes
Karate
Yoga Tai Chi
Gymnastics
Judo
Aerobics/Fitness
Cooking
Babysitter Training
First Aid/CPR
Cooking
Crafts
Kite Making
Photography
Chess
Cheerleading
Bridge
Financial Planning
Emergency Preparedness
Meetings
Teen Nights
Boys and Girls Scouts
Coaches Training
Community Groups
Rental Opportunities
Banquets
Birthday Parties
Receptions
Kitchen Use
c
LJ
BREAK AWAY SPORTS DONATION:
(As a reminder, the list of items follows this page)
Staff has discussed possible uses of these items. No final or approved uses of the donated items
have been made as yet. Some possible uses and locations which may be available might
include:
Soccer -Hockey Field Surfaces:
• A surface may be utilized as part of the campus master plan and designed by ELS.
• A surface may be utilized at the comer of Lockeford and Stockton near the Armory
building. Staff has determined that adequate space does exist at this site to
accommodate a surface area.
• The City owns a wedge shaped piece of property next to Salas Park which might also be
utilized for a surface. This is a site which has also been discussed as a possibility for a
bicycle BMX track as well.
• Public — Private partnerships may be possible for utilizing these surfaces as well.
Basketball Court Surfaces:
It may be possible to place one or both surfaces inside facilities at the Grape Festival
Grounds. Our City currently leases the Pavilion building and Cabernet Hall for parts of
each year.
It may be possible to place one the surfaces in a leased building in our City..
It may be possible to work together to utilize the court surfaces in partnership with the
School District or other agencies.
As an additional reminder, the donated items will be stored at no cost to the City for up to twelve
months. If any of the major items are not put to use or are not a key component of a City capital
project, approved by Council including funding for construction, within 24 months of the date the
donation was accepted, then all equipment/items will be returned.
Breakaway Sports Centers, LLC
Fixed Asset Schedule
As of:
11/30/01
Description Equip ID #
Date
Acquired
Asset
Cost
Furniture & Fixtures:
Pro -Shop Fixtures
11/01/99
4,509.06
Party Room Furniture
11/01/99
903.38
Total Fumiture & Fixtures
8,258.35
Equipment:
Soccer
Arena #1
11/01/99
54,850.00
Scoreboard
11/01/99
3,555.75
Turf - Arena #1
11/01/99
64,102.34
Turf - Arena #2
11/01/99
33,731.00
Benches
11/01/99
614.18
Nets
11101/99
3,823.21
Misting Fans
11/01/99
18,232.09
Hockey
Arena #2
11/01/99
67,965.75
Scoreboard
11/01/99
3,555.75
Hockey Floor (Icecourt)
11/01/99
34,325.00
Benches
11/01/99
614.18
Nets
11/01199
3,900.00
Basketball
Floor- NBA
11/01/99
99,215.38
Floor - NCAA
11/01/99
29,487.00
Brass Floor Plates
11/01/99
480.00
Benches
11/01/99
581.36
Scoreboards
11/01/99
5,902.86
Standards (Hoops)
11/01/99
22,234.70
Other
Snack Bar - Kiosk
11/01/99
56,284.00
Sales Tax on Kiosk Equipment
04/01/00
1,136.07
Snack Bar - Equipment
11/01/99
25,580.66
Party Roon Dasherboard System
11101/99
6,133.00
Bleachers
11/01/99
2,171.90
Cooling System
11/01/99
3,450.00
Gas Heaters
11/01/99
30,812.00
Murals
11/01/99
47,800.00
Padding on Structual Poles
11/01/99
5,749.98
Pro Shop Displays
11/01/99
2,000.00
Benches
04/01100
858.72
Bleachers-M.A.S.A
05/31/00
2,179.50
Bleachers
02/28/01
1,344.12
Bleachers
03/31/01
590.48
Total Equipment
748,734.74
Breakaway Sports Centers, LLC
Fixed Asset Schedule
As of:
11/30/01
Date
Asset
Description
Equip ID # Acquired
Cost
Computer Equipment:
Smartcard I.D. System
11/01/99
9,002.05
Total Computer Equipment
12,840.78
Buildings:
Modular Buildings
11/01/99
292,788.00
Permits
11101/99
6,790.00
Total Buildings
299,578.00
Grand Total
1,069,411.87
•,
0
•
• The City of
Lodi's Family
Recreation
Center
..........
..........
..........
. .
• We Create
Community through
• People
• Parks
• Programs
a
s
• Provide recreational
experiences
• Promote health and
wellness
• Strengthen Safety and
Security
• Protect Natural Resources
• Strengthen Community
Image
• Support Economic
Development
•
•
•
Youth & Teen Basketball (Grape Pavilion,
Boys &Girls Club, and high school gyms as
available)
• Adult Basketball (Grape Pavilion)
• Late Night Basketball (Grape Pavilion)
• Adult Volleyball (Tokay Gym as available)
•
•
•
•
• Grape Pavilion
— Nov through Feb use
— limited weekday hours
— brief practice times for
youth teams
— 2/3 of all adult games
start at 9 pm
• High School and
Middle School Gyms
— limited Saturday use
— City programs are
secondary priority
— volleyball offerings
only when the school's
activities allow
• . a • 0 • • •
•
•
• Yoga This large space
• Karate allows for only one
• Rental s
activity at a time
• Meetings
• Staff Training
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• Karate Yoga
• Judo Tai Chi
• Fitness Aerobics
• First Aid CPR
• Cheerleading Chess
• Bridge Photography
• Rock Climbing Cooking
• Babysitter Training
• M •
a
•
•
•Teen Nights and Dances
• Game Nights
• Boy and Girl Scout meetings
• Coaches Training
• Community group meetings
. _ ........
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!
!
•Wedding Receptions
• Birthday Parties
• Quinceneras
• Baptism Receptions
• Banquets
! ! ! • • M • !
MAY -01-2002 12:06
May 1, 2002
LAM CITY COUNCIL
P. 02/03
4999 W. Hwy 12, Lodi. Ca 95242
Ph! 209-369-7664, Fox: 209-3670572
1,01—
I
am nimble to attend the May 1" meeting of the Lodi City Council And wish to inform the
C Weil members that ad Agenda Item, E-6, I support the adoption of the Scheme B Site Plan
with a minimum of throe (3) baslcetbsil courts for the Lodi Downtown Community Indoor Sports
Compks.
This is a long overdue project and should be started as soolt as possible.
Frank C. Alegre
W Id
Ll