HomeMy WebLinkAboutAgenda Report - May 1, 2002 E-08CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution authorizing the City Manager to accept the improvements under the Utility
Substructures, Cherokee Lane and Sunwest Area contract and direct the Electric Utility
Director to file a notice of completion with the County Recorder's Office and to appropriate
additional funds for the project ($6,043.80) (EUD)
MEETING DATE: May 1, 2002
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to accept the improvements
under the Utility Substructures, Cherokee Lane and Sunwest Area contract
and direct the Electric Utility Director to file a notice of completion with the
County Recorder's Office and to appropriate additional funds for the project.
BACKGROUND INFORMATION: The contract was awarded to Kinnan Engineering, Inc., Camas Valley, OR.
on November 7, 2001, in the amount of $68,927.00. On February 6, 2002,
the City Council approved an addendum in the amount of $18,750.00 which
expanded the scope of the contract making the contract amount $87,677.00.
The contract has been completed in substantial conformance with the plans and specifications approved by the City
Council.
The contract completion date was May 1, 2002, with the actual completion date being April 12, 2002. The final
contract price including addendum and extra work was $93,720.80. The difference between the contract amount and
the final contract price ($6,043.80) is due to adjustments in contract quantities to pay the contractor for actual work
performed. This difference also includes costs to perform work on a weekend, at the City's request, due to weather
conditions and a necessary change in conduit material, type and size. It is also recommended that additional funds, in
the amount of $6,043.80, be appropriated for this project.
FUNDING: 2001-03 Financial Plan and Budget, Capital Improvement Budget
Distribution System Improvement. Page E 30-31
Funding Approval:
Vicky McAthie, Mnance Director
Alan N. Vallow
Electric Utility Director
PREPARED BY: Hans Hansen, Manager, Engineering and Operations
ANV/HH/Ist
c: City Attorney
City Clerk
Public Works Director
Purchasing Office
i
APPROVED:
H. Dixon Flynn - City Aanager
When Recorded, Retum to:
City of Lodi City Clerk's Office
P.O. Box 3006
Lodi, CA 95241-1910
RESOLUTION NO. 2002-84
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING THE
IMPROVEMENTS UNDER THE UTILITY SUBSTRUCTURES, CHEROKEE
LANE AND SUNWEST AREA CONTRACT, DIRECTING THE ELECTRIC
UTILITY DIRECTOR TO FILE A NOTICE OF COMPLETION WITH THE
COUNTY RECORDER'S OFFICE, AND FURTHER APPROPRIATING
ADDITIONAL FUNDS FOR THE PROJECT
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lodi
hereby finds that all requirements of the contract between the City of Lodi and Kinnan
Engineering, Inc., of Camas Valley, OR, for the improvements under the Utility
Substructures, Cherokee Lane and Sunwest Area, contract have been substantially
complied with. The contract completion date is May 1, 2002. Information on this project
are on file in the Electric Utility Department, and as specifically set forth in the plans and
specifications approved by the City Council on October 3, 2001; and
BE IT FURTHER RESOLVED, that the Electric Utility Director is hereby directed
to file a Notice of Completion with the County Recorder's Office; and
FURTHER RESOLVED, that additional funds in the amount of $6,043.80 be
appropriated from the 2001-03 Financial Plan and Budget, Capital Improvement Budget,
Distribution System Improvement for this project.
Dated: May 1, 2002
I hereby certify that Resolution No. 2002-84 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 1, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-84