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Home My WebLink AboutAgenda Report - April 17, 2002 I-01CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt a Resolution Accepting the Recommendations for Expansion of the Lodi Public Library Outlined in the Lodi Public Library Facilities Master Plan MEETING DATE: April 17, 2002 SUBMITTED BY: Director of Library Services RECOMMENDED ACTION: That the Lodi City Council adopt a Resolution endorsing the recommendations for the expansion of the Lodi Public Library and its services as outlined in the Library Facilities Master Plan. BACKGROUND INFORMATION: In Fail 2000, following a special planning meeting to discuss an initial library space needs study, the Library Board of Trustees directed library administration to contract with an architectural planning firm to develop a long range Library Facilities Master Plan. At their May 21, 2001 meeting the Library Board of Trustees passed a recommendation that the contract for the Master Plan be awarded to Fletcher Farr Ayotte PC and authorized the expenditure of $50,000 from the Private Sector Trust Fund towards payment of the contract. At the June 20, 2001 Lodi City Council meeting the Council approved the expenditure of $60,000 from impact fees toward the development of the Library Facilities Master Plan. In developing a Master Plan, library administration sought to 1) give the library direction for future plans and decisions regarding the existing facility and community library services and 2) lay the groundwork for applying for a grant through the Public Library Construction and Renovation Bond Act. The Act provides funding on a matching basis (35% local- 65% State) to library jurisdictions for construction projects that meet the Act's criteria. The process of developing the Plan included a needs assessment; evaluation of the current library facility; a demographic analysis of the community; determination of future collection size and space allocations; and evaluation of future library sites. Based on the findings of these processes, the design committee directed the architectural team to develop the concept of a "main" library scheme with expanding at the existing location to a size of approximately 59,000 square feet the most likely option. In conjunction with this directive was the guideline to provide library services immediately to the Eastside neighborhood through a "satellite" branch. The concept design developed expands the existing building in an "L" shaped configuration with a two- story addition on the southwest corner of the Lockeford and Church Streets intersection. The expanded building encompasses 59,802 sq. ft. and devotes space to adult, young adult and children's collection, technology stations and group study and meeting rooms as well as office space for staff, the literacy program and the Friends group. At their April 15, 2002 meeting the Library Board of Trustees will consider and adopt the recommendations of the Library Facilities Master Plan, APPROVED: H. Dixon Flynn -- City danager FUNDING: Not Applicable %Respectfully, ,/cy Martinez rr�� Director, Library Services APPROVED: H. Dixon Flynn -- City Manager 9VENELL MA THEI5 Rnwp.. Lodi Public Library Facilities Master Plan Fletcher Farr Ayotte PC ARCHITECTURE PLANNING INTERIORS Dallas Young Shaffer Library Consultant Lodi Public Library Design Committee Members Lodi Public Library - Nancy Martinez, Judy Gullicksen Lodi Public Library Board — Tom Goad City of Lodi - Dennis Callahan, Rad Bartlam Library Consultant Kathy Page Lodi Public Library Design Team Members Fletcher Farr Ayotte Bob Boileau, Troy Ainsworth, Bjorn Clouten Wenell Mattheis Bowe Larry Wenell Library Consultant Dallas Shaffer Lodi Public Library, south entry • Built in 1978 • 28,260 Square Feet • Serves the City of Lodi and surrounding area • An independent Library Interior, shelves filled with books • Flexible interior • Majority of interior walls could be removed • Well built solid structure • System controls for mechanical and electrical systems require upgrading • Lighting fixtures require upgrading for increased light levels and energy conservation. • Solve water issues in basement • Make bathroom ADA accessible. • Dated decor Facilities Master Plan • Define community needs for library service • Inform community regarding possibilities for future library services • Raise public awareness of library needs • Develop a rigorous planning methodology • Demonstrate planning is underway for the future • Affirm current vision, goals and mission statements • Evaluate relationship between downtown commercial core and possible sites for new libraries(s) • Define funding strategies • Evaluate options for location(s) for new library(s) • Investigate feasibility of locating new library in the city=s downtown area • Implement master plan Public • Library should be inviting and comfortable • Library should be a good place to work for staff • Spaces for parents with small children (crying, feeding, baby changing) • Library as a community center • People living among books Lodi Public Library Master Facilities Plan astNeme Project Initiabion and Comma-ity Needs Assessment Project Initiation and Comrrunkv Needs Assessment "-off Meeting to Establish Goals and Approach Cond ud Lker Group Surveys Existing Library Facil lies Analysis and Site Review Review Library Operational Data Public Meeting M1 'Town Hall Meeing" Community Focus Groups Needs Analysis and library Program Development Develop Draft Space Needs Document Review Drat of library Space Needs Doonent Public Meeting 83 'Town Hall Meeting" Revise Space Needs Document Present Final Space Needs Documert Develop Conceptual Design Development Strategies Development Alternatives Review Conceptual Design Alternatives Revise Concept Design Present Final Drat Concepts, Designs, and Cost Estimates Seket Preferred Concept Design Prepare Final Master Plan Report Pubic Meeting N3 Open House Present Final Master Plan Information gathered from Focus Groups, Public "Town Hair Meetings and (425+) Public Information Surveys Most important areas for Library Expansion • More books *Additional study and reading spaces *More computer resources Most important amenities to include in the Library • Study rooms •Children=s story room *Computer classrooms Population 2021 71,500 Books 3.0 volumes+bapita Media 10% of books MagazineslNewspaper Subscriptions 7/1,000 General Seating 5 seats/1,000 Public Technology Stations 1 station(1,000 Technology Training 12 stations Children's Program Room 60 seats Meeting Room Seats 150 seats Conference Room Seats 36 seats Prepared by Dallas Young Shaffer — Library Consultant V- C -- N •� O0 Ln C) 04 00 7C) � 00 Z Ln V— C) LL N •� C C-0 N�N Z C) LL 0 N C) U) (D � 00 It L N > N r keLL W CL cuU p W LL CO 15 i>—%L cu CL c c U T L tp cu co cu cu .Q cu Q 2 Cl— C ADULT PROPOSP.D: til tba S.F. RXTSIT\ Cr: tb,'OR + S.F. i �s rlrl,n ' 6 nr;Rtr YIYIM;.%LXA..j CLW lY.JK IS r .(nil it r. ndi a.r ir.�rl r.. YOUNG ADULT PRO.POSRD: 2,GkW S.F. RXTSIT\Ce 494 + S.F. PROPOSED TOTAL 59,802 S.F. EXISTING TOTAL.• 28,260 S.P. MEETING ROOMS PROPOSED: 3,(r -(j S.F. RXIMINCr. 2;1'+ S.F. CHILDREN'S P1tOPOSEI): 7,5491 S.F. EXTSIT\ Cr. 2,91(,+ S.F. STAFF WORK AREAS PROPOSED: 8215 S.F. RXTSIT\GY 4,(I;1 + S.F. SERVICE DESKS PROPCISED: 4,'129 S.F. F,XTSITXGr:1,101 + S.F. SUPPORT SPACE PROPOSED: 13,R)I S.F. RX[SIT\ G: 4,9(a + S.F. 0 � SOALE i/iY�T-O' Current Library Site Potentia! Library Site G' 61 U k ■ k Q Mi '' 3 3 LEGENI PROPOSED TOTAL• 59,802 S.F. qd 4 VCALE MV -T -W LOCKLFORD STRLiLT LOCUST STRE:L•'T FIRST FLOOR SCALE: V=20•.0•, SECOND FLOOR SCALL 1"=20'-0" EXISTING: 28,260 S.F. ADDITION FIRST FLOOR: 19,092 S.F. ADDITION SL•'COND FLOOR: 12.500 S.It TOTAL.: 59,802 S.F. Option A - Existing Site Land Cost Building Demolition and Removal New Library Addition(Remodel Construction, $150 per s.f. Site work Off Site Improvements Furniture Fixtures and Equipment (7.5% of Construction) $850,000 $80,000 $9,018,000 $697,000 $14,000 $676,350 Soft Cost (30% of Construction) $2,705,400 Option B - New Site Land Cost (incl. lots for parking) Building Demolition and Removal New Library Construction, $210 per s.f. Site work Off Site Improvements Furniture Fixtures and Equipment (7.5% of Construction) $1,385,000 $440,000 $12,550,000 $800,000 $90,000 $941,250 Soft Cost (30% of Construction) $3,765,000 4 1 s u aairm mat,, +tat.. �k..��'a +�f➢- ..=. ,vr �... �,., J a, F n -gu� u m RESOLUTION NO. 2002- A RESOLUTION OF THE LODI CITY COUNCIL ENDORSING THE RECOMMENDATIONS FOR EXPANSION OF THE LODI PUBLIC LIBRARY AND ITS SERVICES AS OUTLINED IN THE LIBRARY FACILITIES MASTER PLAN NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby accept and endorse the recommendations for the expansion of the Lodi Public Library and its services as outlined in the Library Facilities Master Plan. Dated: April 17, 2002 hereby certify that Resolution No. 2002- was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2002 by the following vote: AYES: Council Members — NOES: Council Members - ABSENT: Council Members - ABSTAIN: Council Members - SUSAN J. BLACKSTON City Clerk 2002- RESOLUTION NO. 2002-80 A RESOLUTION OF THE LODI CITY COUNCIL ENDORSING THE RECOMMENDATIONS FOR EXPANSION OF THE LODI PUBLIC LIBRARY AND ITS SERVICES AS OUTLINED IN THE LIBRARY FACILITIES MASTER PLAN NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby accept and endorse the recommendations for the expansion of the Lodi Public Library and its services as outlined in the Library Facilities Master Plan. Dated: April 17, 2002 I hereby certify that Resolution No. 2002-80 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2002 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor Pennino NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2002-80