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Home My WebLink AboutAgenda Report - April 17, 2002 H-04CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Monthly Protocol Account Report MEETING DATE: April 17, 2002 PREPARED BY: City Clerk RECOMMENDED ACTION: None required, information only. BACKGROUND INFORMATION: The City Council, at its meeting of July 19, 2000, adopted Resolution No. 2000-126 approving a policy relating to the City's "Protocol Account." As a part of this policy, it was directed that a monthly itemized report of the "Protocol Account" be provided to the City Council. Attached please find the cumulative report through March 31, 2002. FUNDING SJBfjmp Attachment None required. Susan J. Blacks�Con City Clerk PROTOCOL ACCOUNT SUMMARY Cumulative Report July 1, 2001 through March 31, 2002 Date Vendor Description Amount Balance Starting Bal. $22,000. 07/17/01 Lodi Flower Hank Glaves Memorial 328.95 Service Wreath (purchased by the City Manager's Office 07/25/01 Lodi Library Fundraiser Dinner 9/29/01— 400.00 Foundation Table for eight (expenditure directed by City Manager) 08/03/01 Staples 8/23 Volunteer Recognition 96.65 Dinner — Program Paper 08/03/01 Arthur's Party World 8/23 Volunteer Recognition 23.65 Dinner — Shredded Iridescent Paper for Table Decoration 08/08/01 Village Flowers Funeral Arrangement for 60.15 Tony Goehrin 's father 08/08/01 Staples 8/23 Volunteer Recognition 29.51 Dinner — Invitation Paper 08/13/01 Ross 8/23 Volunteer Recognition 15.01 Dinner — Grape Plates x 4 for Registration Table 08/17/01 Port City Floral 8/23 Volunteer Recognition 72.00 Wholesale Dinner — Grapes / Table Decorations 08/18/01 Michael's 8/23 Volunteer Recognition 24.09 Dinner — Foil Doilies for Table Decorations 08/21/01 Village Flowers Get Well Arrangement for 44.03 Police Partner Margie Buck 08/21/01 Port City Floral 8/23 Volunteer Recognition 94.70 Wholesale Dinner — Grapes / Table Decorations 08/23/01 Hutchins Street 8/23 Volunteer Recognition 180.00 Square Dinner - Security, 3 guards x 4.5 hrs. 08/23/01 Gary's Signs Two City Council reusable 339.55 banners for Grape Festival Parade Vehicle 08/23/01 Village Flowers 8/23 Volunteer Recognition 97.78 Dinner — Head Table Floral Arrangement 08/23/01 A Touch of Mesquite 8/23 Volunteer Recognition 1,225.00 Dinner — Catering Service * -931.00 Balance of Cost (38 guests of (Note: Paid $4,287.50 honorees pd) advance on 6/28/01) Bal. $294.00 Pagel of 4 08/23/01 Lodi Visitor's Center 8/23 Volunteer Recognition 79.55 Dinner — Guest Speaker Gift 08/24/01 * Deposit to Protocol 8/23 Volunteer Recognition +931.00 Account Dinner — 38 Guests of Honorees x $24.50 09/06/01 Carrot Top Industries 250 U.S. Flags for Grape 90.00 Festival Parade 09/07/01 Walgreens 8/23 Volunteer Recognition 15.00 Dinner — Candy for registration desk 09/24/01 Lakewood Drugs City of Lodi Afghan — Gift to 60.15 thank Sister City for preliminary arrangements toward visit that was canceled also sent wine 09/24/01 Mail Boxes, etc. Packaging for gift to Japan 22.16 09/24/01 U.S. Post Office Mailing package to Japan 56.55 10/03/01 Village Flowers Funeral arrangement for 60.15 family of Gerald Hughes 10/04/01 Costco Refreshments for 9/19 Lodi 146.64 Lake Phase I Dedication 10/04/01 Guiffra's Rental of tables and chairs 136.00 for 9/19 Lodi Lake Phase I Dedication 10/05/01 Smart & Final Table coverings & candy for 47.84 9/30 Celebration on Central Event 11/13/01 Longs Town Hall meeting 129.43 10/25/01—Water experts guest speakers gifts 11/20/01 Gary's Signs Two 3x5' reusable vehicle 339.55 banners for Mayor 11/20/01 Wine Country 12/5/01 City Council annual 850.00 Catering reorganization reception 11/21/01 Sweet Express 50% advance for 12/2/01 350.00 Katzakian Park Dedication catering service 11/26/01 Travis Catering 12/12/01 annual employee 809.48 recognition holiday open house — catering service 11/27/01 Lasting Impressions Outgoing Mayor and 202.15 Community Service Awards 12/06/01 Touch of Mesquite 11/29/01 Special City Council 829.90 (Catering Services) Luncheon meeting with Senator Poochi ian 12/11/01 Staples 12/02/01 Katzakian Park 18.45 (reimbursement to Dedication — film, batteries, Jennifer Pinnell) invitations 12/11/01 Sweet Express 12/02/01 Katzakian Park 375.62 Dedication — Balance of catering service 12/11/01 Longs 12/5/01 City Council annual 15.01 reorganization reception — two candles and wreaths Page 2 of 4 12/11/01 Rollin in Dough 12/12/01 annual employee 183.00 recognition; off-site facility employees (19 dozen cookies 12/11/01 Gallery Cards City employee Christmas 472.63 cards from Council 12/27/01 Lakewood Liquors Ice for 12/5/01 City Council 5.00 (reimbursement to annual reorganization Jackie Taylor) reception 01/10/02 Rollin in Dough Refreshments for 01/10/02 20.50 Business Council of San Joaquin County -- Smart Growth Task Force meeting at HSS 01/09/02 St. Christopher Donation on behalf of Galt 50.00 Catholic Church Bldg. Mayor Tony Gora —family requested in lieu of flowers (from Council at request of Mayor Pennino 01/10/02 Longs (reimbursement to Ice for 01 /10/02 Business 7.00 Myrna Wetzel) Council of San Joaquin County -- Smart Growth Task Force meeting at HSS; and sympathy card 02/01/02 City of Lodi (Finance Four (4) City pens, given as 52.68 Dept.) favors related to 2-2-02 CVW auction dinner 02/11/02 Guild Cleaners Dry cleaning of table linens 56.03 for 2-2-02 CVW auction dinner 02/13/02 Janet Hamilton Mileage reimbursement (150 54.75 miles) related to 2-2-02 CVW auction dinner 02/13/02 Albertson's, Wal- plastic bags, candles, 132.51 Mart, Target, Raley's, flowers, garment rental, misc. Tuxedos (reimbursement decorations and favors to Janet Hamilton) related to 2-2-02 CVW auction dinner 02/19/02 City of Lodi (Finance Five (5) City cups, Five (5) 81.55 Dept.) City pens related to 2-23-02 General Mills auction dinner 02/26/02 City of Lodi Sampler Gift Box for New 25.00 (Community Center York Firefighter visit 03/06/02 Elite Sedan Winery Tour for New York 275.00 Firefighter visit 03/06/02 Mail Boxes, etc. Packing materials/shipping 204.83 gifts for New York Firefighter 03/08/02 Guild Cleaners Dry cleaning tablecloths 53.15 related to 2-23-02 General Mills auction dinner 03/08/02 Hazel's 2 Ig. trays appetizers 20.43 related to 2-2-02 CVW auction dinner Page 3 of 4 03/08/02 Hazel's 2 Ig. trays appetizers 20.43 related to 2-23-02 General Mills auction dinner 03/08/02 Janet Hamilton Mileage (199) reimbursement 72.64 related to 2-23-02 General j Mills auction dinner 50.00 03/08/02 _ Food For Less Liquor related to 2-23-02 General Mills auction dinner 03/08/02 Longs Decorations 15.48 related to 2-23-02 General Mills auction dinner 03/08/02 Uniformity Linen rental 52.74 related to 2-23-02 General Mills auction dinner 03/08/02 Tuxedos Garment rental 35.00 related to 2-23-02 General 03/08/02 Woodbridge Winery Wine 14.33 related to 2-23-02 General Mills auction dinner 03/20/02 Giuffra's Party Rental Chair covers, sashes, 56.65 napkins, glasses related to 2-2-02 CVW auction dinner 03/20/02 Guiffra's Party Rental Chair covers, sashes, 54.40 napkins, glasses related to 2-23-02 General Mills auction dinner 03/27/02 Paper Direct Proclamation paper 103.91 03/28/02 LOnas Bows for gift boxes 2.48 Total �cf E3a! x'8;1?5 Page 4 of 4