The URL can be used to link to this page

Home My WebLink AboutAgenda Report - April 17, 2002 E-08CITY OF LODI COUNCIL COMMUr1ICATION AGENDA TITLE: Adopt Resolution approving the Recommendations of the Multi -Jurisdictional 2x2x2 Greenbelt Task Force to fund the contract (not to exceed $25,000) for services for Phase 2 of the Lodi/Stockton Community Separator MEETING DATE: April 17, 2002 PREPARED BY: Community Development Director RECOMMENDED ACTION: Staff is recommending that the City Council adopt the attached Resolution to affirm the 2x2x2 Greenbelt Task Force recommendations with regard to Phase 2 of the Lodi/Stockton Community Separator. Adopting the Resolution would also authorize funding of one-third of the cost of the contract for services to complete Phase 2 of the Study. BACKGROUND INFORMATION: One of the major goals recently identified by the City Council is the creation of a Greenbelt Policy. In order to accomplish this goal, the City Council appointed two Council Members to the 2x2x2 Greenbelt Task Force to study the creation of open space, or a community separator between Lodi and Stockton. The remaining four members are from the Stockton City Council and the San Joaquin County Board of Supervisors, two from each jurisdiction. Approximately one year ago, the City Council passed a Resolution adopting four Task Force recommendations concluding Phase One of the project. The four recommendations, considered the next steps in the process, were to investigate land trusts, to investigate funding mechanisms, to explore the feasibility of establishing an Urban Growth Boundary, and to ensure full involvement. At the 2x2x2 Task Force Meeting held on March 25, 2002, the Task Force decided to build on the earlier work to develop agricultural and open space protection and preservation options and proceed with Phase Two. The Draft Scope of Work is summarized below and is included in its entirety as an attachment. • Two Technical Memos • Power Point Presentation • Two Community Forums • Two 2x2x2 Task Force Meetings • Final Report with Presentation to Elected Officials Representatives of all three jurisdictions recognized the importance of jointly implementing the scope to develop a plan of options. Community members in attendance at the meeting also agreed that a "plan" should be developed so that options for financing, preservation, etc. can be analyzed in real terms. In APPROVED: H. Dixon Flynn -- City Manager Council Communication April 17, 2002 Page 2 other words, a consensus of the attendees felt the time had come for a physical document, or "plan" to be developed outlining options for consideration. With the approval of the respective jurisdictions, staff will work with the consultant to implement the contract for services. The lead project management for Phase Two will come from the San Joaquin County Community Development Department. An estimated time line for Phase Two would see the 2x2x2 Task Force meeting again by approximately the first week of July (Task 3 in the Scope). FUNDING: Total cost is $64,112, plus contingencies. City of Lodi portion, one-third of the total, not to exceed $25,000. It is proposed to use General Fund Contingency for this work. FUNDING AVAILABLE: Vicky McAthie Finance Director lk 711s� Konradt Bartlam Community Development Director Prepared by Eric Veerkamp, Associate Planner KB/ev {Attachment(s) ATTACHMENT A MIG Preliminary Scope of Services and Cost Estimate Lodi -Stockton Community Separator Project — Phase 2 TASK 1 STAFF PLANNING SESSION Daniel Iacofano and Steve Reiner will meet with staff for a two-hour meeting to refine the objectives for Phase 2 and strategize about the content and structure of the first Technical Memo that will be presented at the first pair of Community Forums. Based on this planning session, MIG will prepare an agenda and other background materials for the first 2x2x2 Task Force meeting. MIG Product- Facilitated staff meeting. Professional Tb?w.................................... $ 2,210 Direct Costs ............................................. $100 TotalCosts ....................................................... $ 2,310 TASK 2 TELEPHONE CONFERENCES I PROJECT COORDINATION (SIX HOURS) Updates on project progress and planning for next steps will often be achieved by conference calls rather than by staff meetings. This task includes six (6) hours of telephone calls. MIG Pr akv Telephone conferences (6). Professional Tvne.................................... $ 1,300 Direct Costs ............................................... $ SO TotalCosts ....................................................... $1,350 TASK 3 PRE -FORUM 2x2x2 TASK FORCE MEETING Daniel Iacofano will meet with the 2x2x2 Task Force to discuss the goals of Phase 2 and strategies to develop plan options leading to a draft plan and Final Report. MIG Produir.• Facilitated 2x2x2 Task Force meeting. Professional nw.................................... $ 3,340 Direct Costs ............................................. $ 301 TotalCosts ....................................................... $ 3,641 TASK 4 TECHNICAL MEMO #1: Agriculture and Open Space Protection and Preservation Options MIG will prepare a review draft and final draft of Technical Memo #1 detailing options to protect and preserve agriculture and open space between the cities of Lodi and Stockton. The memo will analyze existing policy documents for their impacts on preservation options; it will look at other communities to identify their successful best practices; and it will recommend those best practices and approaches tailored for San Joaquin County. MIG will rely on base maps and planning data to be prepared by County staff. MIG will submit one paper copy and one electronic copy of the Technical Memo. MIG Product. Technical Memorandum 1. Professional Tmae.................................. $11,720 Direct Costs ............................................. $ 250 Total Costs ...................................................... $11,970 TASK 5 POWERPOINT PRESENTATION MIG will prepare a PowerPoint presentation for the pair of Community Forums (see Task 6) to present background material and the protection and preservation strategies. MIG Prodtut• PowerPoint presentation. Professional T ?w .................................... $ 2,960 Direct Costs ................................................. $ 0 TotalCosts ....................................................... $ 2,960 TASK 6 PAIR OF COMMUNITY FORUMS (LODI and STOCKTON) PRESENTATION OF PLAN ALTERNATIVES The Community Forums (one in Lodi and the other in Stockton) will provide the setting for both information sharing and collecting. MIG and County/City staff will present the community with the plan alternatives to preserve and protect viable community separators between Lodi and Stockton. Following an overview presentation, participants will divide into smaller groups to engage in more in-depth discussion of specific issue areas. The small groups will reconvene and report their findings to the rest of the Forum participants. In addition to taking part in discussions, participants will be able to record their ideas, concerns, and suggestions on individual comment sheets that will be collected at the end of the Forum. All discussion will be documented on wallgraphics and/or flip - charts and all work produced will be incorporated into a summary report consisting of one camera- ready copy and an electronic copy for County reproduction and distribution. 1.) The Principal -in -Charge and Project Director will lead MIG activities with the assistance of two Pro)ect Associates. A combination of County and Lodi and Stockton staff who have taken the MIG introduction to facilitation will augment any additional facilitation needs. 2.) MIG will provide one camera-ready and one electronic copy of public noticing graphics in advance of the Community Forums (assuming that the venue and other details have been determined). 1.) The County will find appropriate venues for the Forums. 2.) The County will publish notices in the newspaper and distribute notices of the Community Forums designed by MIG. 3.) The County will provide additional staff that have completed the MIG Facilitation Training for the facilitation of small groups as needed. MIG Producu- Facilitated Community Forums (2). Working Paper summarizing the perspectives of the community about the issues dis- cussed. Professional Tnm .................................. $10,205 Direct Costs ............................................. $ 695 Total Costs ...................................................... $10,900 TASK 7 POST -FORUM STAFF PLANNING SESSION Daniel Iacofano and Steve Reiner will meet with staff for a two-hour meeting to review the Community Forums and to discuss the process of crafting a draft plan. Based on this planning session, MIG will prepare an agenda and other background materials for the second 2x2x2 Task Force meeting. MIG Proauya• Facilitated staff meeting. Professional Tnne.................................... $ 2,268 Direct Costs ............................................. $175 TotalCosts ....................................................... $ 2,443 TASK 8 TECHNICAL MEMO #2: Draft Plan M1G will prepare a review draft and final draft of Technical Memo #2 detailing preferred plan options and strategies to protect and preserve agriculture and open space between the cities of Lodi and Stockton. The memorandum will contain: ■ specific recommendations to change existing planning policies, to draft potential new ordinances, or to modify existing ordinances; ■ an analysis of appropriate preservation techniques and recommendations for their use for the Lodi -Stockton Separator; ■ a discussion of alternative funding mechanisms; ■ a proposed timeframe to implement strategies; and ■ a future work program for additional tasks. The memorandum will contain text, maps and other graphics to illustrate preservation opportunities and techniques. MIG will submit one paper copy and one electronic copy of the Technical Memo for reproduction and distribution by the County. MIG I� Technical Memorandum 2. Professional Tune.................................1$10,340 Direct Costs ............................................. $ 250 Total Costs ...................................................... $10,590 _: e o1 TASK 9 2x2x2 TASK FORCE MEETING Daniel Iacofano will meet with the 2x2x2 Task Force to discuss the draft plan and implementation strategy. MIG 1-%e • Facilitated 2x2x2 Task Force Meeting. Professional Tnne.................................... $ 3,340 Dirt Costs ............................................. $ 301 TotalCosts ....................................................... $ 3,641 TASK 10 FINAL REPORT MIG will prepare a review draft and final draft of the Final Report. MIG will submit one paper copy and one electronic copy of the Final Report to the County for reproduction and distribution. MIG Proms- Final report. Professional Tnne.................................... $ 7,840 Dira-t Costs ................................................. $ 0 TotalCosts ....................................................... $ 7,840 TASK 11 PRESENTATIONS OF FINAL REPORT (3) Lodi City Council, Stockton City Council, San Joaquin Board of Supervisors Daniel Iacofano will present the Final Report to the City Councils of Lodi and Stockton and to the San Joaquin County Board of Supervisors and discuss the next steps to implement the preferred plan. MIG Praducs Presentations (3). Professional Tnne.................................... $ 6,594 Dirt Costs ............................................. $ 336 Total Costs ....................................................... $ 6,220 TOTAL ESTIMATED COST — PHASE 2...................................................................... $ 64,112 OPTIONAL TASK A ADDITIONAL MEETINGS (4) Daniel Iacofano and Steve Reiner will be available to participate in up to four additional meetings with staff, elected officials and staff of other agencies as needed to discuss Phase 2 of this study and/or other initiatives the County is taking regarding agricultural preservation and community separators. MIG I'rr>diats.• Facilitated meetings (4) (Optional). Professio" Tine .................................. $11,540 Dirmt Costs ............................................. $125 Total Costs ...................................................... $11,665 RESOLUTION NO. A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE RECOMMENDATIONS OF THE MULTI - JURISDICTIONAL 2X2X2 GREENBELT TASK FORCE TO FUND THE CONTRACT FOR SERVICES FOR PHASE 2 OF THE LODI/STOCKTON COMMUNITY SEPARATOR WHEREAS, the City of Lodi, the City of Stockton, and the County of San Joaquin have, on the authority of their respective elected bodies, jointly formed the 2x2x2 Greenbelt Task Force and are continuing in a multi -jurisdictional effort to study the creation of a community separator between Lodi and Stockton; and, WHEREAS, the Task Force representatives, as well as members of the public in attendance at the 2x2x2 Task Force Meeting held on March 25, 2002, recognize the importance of jointly implementing the scope in order to develop a plan of options; WHEREAS, the Task Force, unanimously adopted a motion to proceed with Phase Two of the process, including recommending approval of the proposed Scope of Work (see attachment). Furthermore, the three jurisdictions unanimously agree to share equally the cost of work associated with implementation of the proposed Scope of Work; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi hereby adopts the above stated 2x2x2 Greenbelt Task Force's recommendations, and in conjunction with the City of Stockton and San Joaquin County, agrees to participate and fund Phase Two of the community separator planning process. Dated: hereby certify that Resolution No. was passed and adopted by the City Council of the City of Lodi in a regular meeting held , by the following vote: AYES: COUNCIL MEMBERS - NOES: COUNCIL MEMBERS - ABSENT: COUNCIL MEMBERS - ABSTAIN: COUNCIL MEMBERS - City Clerk 98-102 RESOLUTION NO. 2002-82 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE RECOMMENDATIONS OF THE MULTI -JURISDICTIONAL 2X2X2 GREENBELT TASK FORCE TO FUND THE CONTRACT FOR SERVICES FOR PHASE 2 OF THE LODI/STOCKTON COMMUNITY SEPARATOR WHEREAS, the City of Lodi, the City of Stockton, and the County of San Joaquin have, on the authority of their respective elected bodies, jointly formed the 2x2x2 Greenbelt Task Force and are continuing in a multi jurisdictional effort to study the creation of a community separator between Lodi and Stockton; and WHEREAS, the Task Force representatives, as well as members of the public in attendance at the 2x2x2 Task Force meeting held on March 25, 2002, recognize the importance of jointly implementing the scope in order to develop a plan of options; and WHEREAS, the Task Force unanimously adopted a motion to proceed with Phase Two of the process, including recommending approval of the proposed Scope of Work (see attachment). Furthermore, the three jurisdictions unanimously agree to share equally the cost of work associated with implementation of the proposed Scope of Work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi hereby adopts the above stated 2x2x2 Greenbelt Task Force's recommendations, and in conjunction with the City of Stockton and San Joaquin County, agrees to participate and fund Phase Two of the community separator planning process. Dated: April 17, 2002 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2002-82 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2002, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Land, and Mayor Pennino NOES: COUNCIL MEMBERS — Howard and Nakanishi ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None Susan J. Blackston City Clerk 2002-82 ATTACHMENT A MIG Preliminary Scope of Services and Cost Estimate Lodi -Stockton Community Separator Project — Phase 2 TASK I STAFF PLANNING SESSION Daniel Iacofano and Steve Reiner will meet with staff for a two-hour meeting to refine the objectives for Phase 2 and strategize about the content and structure of the first Technical Memo that will be presented at the first pair of Community Forums. Based on this planning session, MIG will prepare an agenda and other background materials for the first 2x2x2 Task Force meeting. MIG Product Facilitated staff meeting. Professional Tvm.................................... $ 2,210 DirectCosts ............................................. $100 TotalCosts ....................................................... $ 2,310 TASK 2 TELEPHONE CONFERENCES I PROJECT COORDINATION (SIX HOURS) Updates on project progress and planning for next steps will often be achieved by conference calls rather than by staff meetings. This task includes six (6) hours of telephone calls. MIG Prom Telephone conferences (6). 13*:sib al ?"rme.................................... $1,300 DirectCosts ............................................... $ SO TotalCosts ....................................................... $1,350 TASK 3 PRE -FORUM 2x2x2 TASK FORCE MEETING Daniel Iacofano will meet with the 2x2x2 Task Force to discuss the goals of Phase 2 and strategies to develop plan options leading to a draft plan and Final Report. MIG P'rodioct Facilitated 2x2x2 Task Force meeting. Aoore Iacofano Goltsman, Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page 1 of 1 14 Mar 02 Avfessimd Tune .................................... $ 3,340 Direct Costs ............................................. $ 301 Total Costs ....................................................... $ 3,641 TASK 4 TECHNICAL MEMO #1: Agriculture and Open Space Protection and Preservation Options MIG will prepare a review draft and final draft of Technical Memo #I detailing options to protect and preserve agriculture and open space between the cities of Lodi and Stockton. The memo will analyze existing policy documents for their impacts on preservation options; it will look at other communities to identify their successful best practices; and it will recommend those best practices and approaches tailored for San Joaquin County. MIG will rely on base maps and planning data to be prepared by County staff. MIG will submit one paper copy and one electronic copy of the Technical Memo. MIG Prahrct Technical Memorandum i. )Wessiwd Torre .................................. $11,720 DirectCosts ............................................. $ 250 Total Costs ...................................................... $11,970 TASK 5 POWERPOINT PRESENTATION MIG will prepare a PowerPoint presentation for the pair of Community Forums (see Task 6) to present background material and the protection and preservation strategies. MIG Product• PowerPoint presentation. Prufessiwd Tum .................................... $ 2,960 DiracCosts ................................................. $ 0 TotalCosts ....................................................... $ 2,960 Moore iacofano Goitsman. Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page 2 of 2 14 Mar 02 TASK 6 PAIR OF COMMUNITY FORUMS 1LOD1 and STOCKTON) PRESENTATION OF PLAN ALTERNATIVES The Community Forums (one in Lodi and the other in Stockton) will provide the setting for both information sharing and collecting. MIG and County/City staff will present the community with the plan alternatives to preserve and protect viable community separators between Lodi and Stockton. Following an overview presentation, participants will divide into smaller groups to engage in more in-depth discussion of specific issue areas. The small groups will reconvene and report their findings to the rest of the Forum participants. In addition to taking part in discussions, participants will be able to record their ideas, concerns, and suggestions on individual comment sheets that will be collected at the end of the Forum. All discussion will be documented on wallgraphics and/or flip - charts and all work produced will be incorporated into a summary report consisting of one camera- ready copy and an electronic copy for County reproduction and distribution. Additional MiG Responsibilities: 1.) The Principal -in -Charge and Project Director will lead MIG activities with the assistance of two Project Associates. A combination of County and Lodi and Stockton staff who have taken the MIG introduction to facilitation will augment any additional facilitation needs. 2.) MIG will provide one camera-ready and one electronic copy of public noticing graphics in advance of the Community Forums (assuming that the venue and other details have been determined). San Joaquin County Responsibilities: 1.) The County will find appropriate venues for the Forums. 2.) The County will publish notices in the newspaper and distribute notices of the Community Forums designed by MIG. 3.) The County will provide additional staff that have completed the MIG Facilitation Training for the facilitation of small groups as needed. MIG Pr x&m.. Facilitated Community Forums (2). Working Paper summarizing the perspectives of the community about the issues dis- cussed. Pmfessk al Tmx.................................. $10,205 Dirat Costs ............................................. $ 695 Total Costs ...................................................... $10,900 Moore lacofano Goltsman, Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page 3 of 3 14 Mar 02 TASK 7 POST -FORUM STAFF PLANNING SESSION Daniel Iacofano and Steve Reiner will meet with staff for a two-hour meeting to review the Community Forums and to discuss the process of crafting a draft plan. Based on this planning session, MIG will prepare an agenda and other background materials for the second 2x2x2 Task Force meeting. MIG Pro Facilitated staff meeting. Prufessk aal Tim .................................... $ 2,268 Direct Costs ............................................. $175 TotalCosts ....................................................... $ 2,443 TASK 8 TECHNICAL MEMO #2: Draft Plan MIG will prepare a review draft and final draft of Technical Memo #2 detailing preferred plan options and strategies to protect and preserve agriculture and open space between the cities of Lodi and Stockton. The memorandum will contain: ■ specific recommendations to change existing planning policies, to draft potential new ordinances, or to modify existing ordinances; ■ an analysis of appropriate preservation techniques and recommendations for their use for the Lodi -Stockton Separator; ■ a discussion of alternative funding mechanisms; ■ a proposed timeframe to implement strategies; and ■ a future work program for additional tasks. The memorandum will contain text, maps and other graphics to illustrate preservation opportunities and techniques. MIG will submit one paper copy and one electronic copy of the Technical Memo for reproduction and distribution by the County. MIG Pma4ut Technical Memorandum 2. Prrfessimd Time .................................. $10,340 DinsiCosts ............................................. $ 250 TotalCosts ...................................................... $10,590 Moore Iacofano Goltsman. Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page 4 of 4 14 Mar 02 TASK 9 2x2x2 TASK FORCE MEETING Daniel Iacofano will meet with the 2x2x2 Task Force to discuss the draft plan and implementation strategy. MIG Pr &a- Facilitated 2x2x2 Task Force Meeting. Professional Tvne.................................... $ 3,340 Direct Costs ............................................. $ 301 TotalCosts ....................................................... $ 3,641 TASK 10 FINAL REPORT MIG will prepare a review draft and final draft of the Final Report. MIG will submit one paper copy and one electronic copy of the Final Report to the County for reproduction and distribution. MIG Pwa6a• Final report. Professional Tvne.................................... $ 7,840 DirectCosts ................................................. $ 0 TotalCosts ....................................................... $ 7,840 TASK 11 PRESENTATIONS OF FINAL REPORT (3) Lodi City Council, Stockton City Council, San Joaquin Board of Supervisors Daniel Iacofano will present the Final Report to the City Councils of Lodi and Stockton and to the San Joaquin County Board of Supervisors and discuss the next steps to implement the preferred Plan. MIG liuduts. Presentations (3). Professiartal Tvne.................................... $ 6,594 DirectCosts ............................................. $ 336 TotalCosts ....................................................... $ 6,220 Moore Iacofano Goltsman. Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page 5 of 5 14 Mar 02 TOTAL ESTIMATED COST — PHASE 2...................................................................... $ 64,112 OPTIONAL TASK A ADDITIONAL MEETINGS (4) Daniel Iacofano and Steve Reiner will be available to participate in up to four additional meetings with staff, elected officials and staff of other agencies as needed to discuss Phase 2 of this study and/or other initiatives the County is taking regarding agricultural preservation and community separators. MIG Prat . Facilitated meetings (4) (Optional). P4wiwd Tim .................................. $11,540 DirwtCosts ............................................. $125 TotalCosts ...................................................... $11,665 or Moore Iacofano Goltsman, Inc. Scope of Services Lodi -Stockton Community Separator — Phase 2 Page o of E 14 Mar 02