HomeMy WebLinkAboutAgenda Report - February 6, 2002 I-08y OF �O
V` a< ITY / , , COUNCILCOMMUNICATION
AGENDA TITLE: Authorize the City Manager to Negotiate and Execute a Lease
Agreement with the Lodi Adopt -A -Child Foundation for the New
Shanghai Restaurant Property, 100 East Pine Street and Authorize the
Lodi Boys & Girls Club to Sub -Lease Space to the Community
Partnership for Families of San Joaquin.
MEETING DATE: February 6, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council direct the City Manager to negotiate and
execute a lease agreement with the Lodi Adopt -A -Child
Foundation for use of the New Shanghai Restaurant property
located at 100 East Pine Street and to authorize the Lodi
Boys & Girls to sub -lease space to the Community Partnership for Families of San Joaquin.
BACKGROUND INFORMATION:At the January 16, 2002, Council Meeting, staff recommended
that of the two proposals received, Community Partnership for
Families of San Joaquin be leased the New Shanghai
Restaurant building at 100 East Pine Street. The other
proposal was from the Lodi Adopt -A -Child Foundation. After a lengthy discussion, City Council
asked both groups to consider meeting to see if an agreement for shared use of the facility
could be reached.
City staff and the Mayor coordinated a meeting with representatives of both organizations to
discuss whether a conceptual floor plan could be obtained that would provide separated spaces
and common areas within the building for both groups without jeopardizing intended operation
or programs. Fitting both groups into the one building, however, would have been difficult at
best. Both groups indicated they were discovering and investigating other opportunities since
the Council Meeting just two days earlier. The meeting ended with a pledge on the part of both
groups to pursue all possible options.
On January 22, 2002, Mayor Pennino received a letter, copy attached, from the Community
Partnership for Families of San Joaquin conceding use of the New Shanghai Restaurant building
to the Lodi Adopt -A -Child Foundation.
APPROVED'
H. Dix Flynn -- Cit Manager
2# 6Adoptachildcouncom.doc 01/29/02
Subsequently, the Community Partnership for Families of San Joaquin, met with representatives
of the Lodi Boys and Girls Club to determine the feasibility of a lease arrangement at the Club
located at Blakely Park. The Lodi Boys and Girls Club Board of Directors authorized Mr.
Richard Jones, CEO/President, to begin to negotiate a lease for final Board approval.
According to the ground lease, effective January 1, 1994 through December 31, 2049 between
the Lodi Boys and Girls Club and the City of Lodi, "Club shall not assign this Lease or sublet any
portion of the premises erected hereunder without the prior written consent of City, which shall
not be unreasonably withheld. Any assignment or subletting without the consent of City shall be
void and, at the option of the City, may terminate this Lease." Therefore, the City must first
consent to allow the Club to sub -lease space to the Community Partnership, before a final lease
can be consummated between the Club and the Community Partnership.
The Lodi Adopt -A -Child Foundation will use the New Shanghai building as the operational
center for all of its programs. They intend to secure a loan within the next two months and plan
on investing approximately $200,000 in the facility to improve/occupy the site as soon as
possible. The only cost to the City should be for the removal of a small amount of asbestos -
containing floor tiles before the Foundation begins construction.
FUNDING: None at this time.
pRichardC. Prim Jr.
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DC/Im
Attachments
cc: City Attorney
Community Partnership for Families of San Joaquin
Lodi Adopt -A -Child Foundation
Review Committee
Boys and Girls Club, Inc.
APPROVED:
H. Dixon Flynn -- City Manager
MAdoptachildcouncom.doc 01/29/02
CONIiMUNM' PARTNERSHIP FOR FAi -UL1ES
Or SAN JOAQUINI
January 21, 2002
Mayor Phil Pennino
City Hall
PO Box 3006
Lodi, CA 95241-1910
Dear Mayor Pennino,
I would like to thank you on behalf of the board, the membership and
especially the communities, who arc affiliated in anyway with the services
and outreach of the Community Partnership for Families of San Joaquin.
The City of Lodi has shown extraordinary vision, leadership and
compassion toward two organizations who share the goal to serve the most
needy of our community.
At the Council Meeting last week it was clear members were torn in their
efforts to make a wise decision on behalf of Adopt -A -Child, the Community
Partnership for Families, as well as the residents of Lodi.
The next day leaders from Community Partnership for Families met. We
,Mailing Address: came to the conclusion that there would be no winner, from this process.
P.O. Box 1569 Only one who was chosen for the site and one who was not.
Stockton, CA Therefore, the Community Partnership for Families has made the decision to
95201-1569 concede the New Shanghai Restaurant site to Adopt -A -Child. We wish
them the best.
County Contact
Inform2tion: In the hours and days since the Council meeting, members from the
Phone 209/,168-8566 community have come forth with some options that may provide even
Fnt 209/468-9346 greater opportunities for the Partnership and it's work in the community.
Main Office:
7908 N. West Lane,
Suite 201
Stockton, CA 95210
Phone 209/475-9811
Fax 209/475-9822 .,.,,. ,.•..,,:..� , � ,i
Thank you so much for your leadership. We feel a speedy and
clean conclusion will aid all of us in our efforts to get on with the business
at hand — the business of developing leadership and strength in our
conununity.
Sinecrely,
Phyllis Gnipe
Chairperson
Cc: 14. Dixon Flynn, City Manager
Lodi City Council Members
PROPOSAL FOR USE OF
NEW SHANGHAI RESTAURANT
100 E. PINE ST.
SUBMITTED BY
LODI ADOPT -A -CHILD FOUNDATION
NIKOJ)INIIMMIIIIINI
one wish at a time
all year long
"An Angel Guides and Mentors without thought of self."
TABLE OF CONTENTS
1 LETTER OF TRANSMITTAL
2 HISTORY LODI ADOPT -A -CHILD
3 PROGRAMS
4 USE OF FACILITY
5 CONDITIONS OF LEASE
6 OVERSIGHT
7 FINANCIAL CONDITION
Honorable Mayor and Members of the
Lodi City Council
221 W. Pine St.
Lodi, CA. 95240
Dear Mayor Pennino and members of the
Lodi City Council;
Lodi Adopt A -Child's
"Wish " Foundation
www adopt-achild. org/
P. O. Box 2479
Lodi, (.A 95241
209-333-1056
A CIdifinnia non-profit Corporation #203.564
frdewlldrnuf nwon No. 31-15806-1,3
December 10. 2001
Please accept this response to your Request for Proposals for the use of the "New Shanghai
Restaurant.
Lodi Adopt -A -Child is a California Non-profit Corporation. Its avowed purpose is to provide direct
assistance to Lodi's underprivileged youth. We are a local organization with no outside constituencies. All
of its work is done by a large cadre of volunteers and hundreds of people that graciously open their pocket
books to provide us with the financial wherewithal to carry out our mission.
We may not have done a satisfactory job of telling the community all we do; we are much more
than a clearing house for Christmas presents. That certainly is a major component of our activities, but we
do more. We provide school clothing for well over one hundred children a year, we provide scholarships for
summer camps, we are ready to provide emergency assistance to children whose family has been struck by
some disaster. Beginning in January 2002 we will begin sponsoring scouting programs for eastside young
people as an alternative to gangs.
Lodi Adopt -A -Child has not received nor asked for any taxpayer money nor does any of its staff
receive any financial remuneration. We have a history of paying our bills when due and as stated previously
we enjoy the financial support of many many Lodians. It is especially critical that we be able to use this
building; it is centrally located to the people we serve, we have been told we will need to vacate our present
location in order for major roof repairs to be made, we need a ground floor location and with our scouting
programs we need more space. Finally, we believe that our presence will ensure that the New Shanghai
will remain neutral territory as far as the local gangs are concerned and that our scouting programs will not
be jeopardized.
Sincerely,
#Deswis
President
HISTORY
LODI ADOPT A CHILD
Lodi Adopt -A -Child was formed in 1989 as a Public Service
Committee of the Police Officers Association of Lodi. In 1996 Lodi
Adopt -A -Child was reorganized as a California Non-profit corporation and
a tax-exempt foundation under IRS rule 501(c)3. Attached are Article of
Incorporation and IRS ruling granting tax-exempt status. A fifteen
member volunteer Board of Directors elected from the general public
currently directs the operations of Lodi Adopt -A -Child. The Board of
Directors meets on a monthly basis to conduct planning activities and to
ensure the aims and goals are met in a timely manner.
Its genesis came from one police officer's desire to make a
difference. "There are children that fail in life because of missed
opportunities to join productive groups and organizations or to
receive a gift out of love." He saw there were children in Lodi that
were not going to have a Christmas and solicited assistance from his
fellow officers to provide them with a toy and an article of clothing. On
that first Christmas in 1989 Lodi Adopt -A -Child gave special gifts to 30
children and furnished a complete Christmas Dinner to the children and
their families. In 2000 over 1270 children attended five parties and each
received a toy of their choosing and an article of clothing; included were
340 new bikes, scooters, or tricycles.
Since that humble beginning in 1989, Lodi Adopt -A -Child has
sponsored soccer teams, sent hundred of children to science, music and
scout camps. Each September at least 100 children are provided with new
school clothes and supplies. In January, Lodi Adopt -A -Child will begin
several scouting programs on the Eastside for at -risk youth. The plans
include a Cub Scout Pack, Boy Scout Troop and two Girl Scout Troops
All of these programs are staffed by volunteers --no one associated
with Lodi Adopt -A -Child receives a salary or financial gain of any means,
nor are any of these programs funded with tax payers dollars. Every
program has been funded either through fund raisers or generous gifts
from the community. Lodi Adopt -A -Child is a locally grown, operated,
controlled and funded foundation serving children in Lodi Unified School
District for over thirteen years.
SECRETARY OF STATE
203&'--1164
I, BILL JO K5, Secretary of State of the State of California,
hereby certify:
That the attached transcript has been compared with
the record on file in this office, of which it purports to
be a copy, and that it is full. true and correct.
fn a CE�Io�
this C:crtliicate and affix the Oreat
Seal of the �tatc Of C ikliforni :this
A -UG. 2 1 ;99i
Sect-cf.,11-V of State
97 3WFJS
ARTICLES OF INCORPORATION
The name of this corporation is Lodi Adopt -A -Child.
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ENO0RSEO '
F|LED
mthe office wthe omxotan/�,stat*
athe State o/oxommia,
AUG 1 519971
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This corporation is a nonprofit public benefit corporation and is not organized for the
private gain o[any person. (tiuorganized under the Nonprofit Public Benefit Corporation '
Law for charitable purposes. The specific purposes for which this corporation isorganized
are to provide charitable assistance to underprivileged and/or abused children within the
area ofLodi and San Joaquin County.
The name and address in the State of California of this corporation's initial agent for
service of process is:
Dennis E. Lewis
23OWest E|m Street
Lodi, CA9�-24O
This corporation is organized and operated exclusively for ohohbzb!e purposes within tho
meaning ofSection 5O1(c)(3)ofthe Internal Revenue Code-
Nobw tha'anding any other provision of these Ad/c|eo, the corporation shall not carp/ on
any other activities riot permitted to be carried on (1) by a corporation exempt frornfedera|
income tax under Section 501(c)(3) of the Internal Revenue Code of (2) by a corporation
contributions towhich are deductible under Section 17O(c)(2)ofthe Internal Revenue
Code.
No substantial part of the activities of this corporation shaU consist of carrying on
propagando, or otherwise attempting to influence )cginiadon, and the corporation shall nct
participate or intervene in any political campaign (ino|uding the publishing or distribution of
statements) on behalf of, or in opposition to, any candidate for public oMioo.
The names and addresses of the persons appointed to act.an the initial Directors of|hia
corporation are:
Dennis E. Lewis 336 Shady Acres Ohve, Lodi C/\ 05242
Pmthcia Ga|van 1000 Lakewood. Lodi, CA 95240
Debra A. Baker 709 Alicante Dhve, Lodi, CA 95240 _
Deborah Bassett 1311 Burgundy Court, Lodi, C4S5242
Patricia Pollock 6480 E. Kett|ennan Lone, Lodi, C/\8524O
'r�^
• r
The property of this corporation is irrevocably dedicated to charitable purposes and no
part of the net income or assets of the organization shall ever inure to the benefit of any
director, officer or member thereof or to the benefit of any private person.
On the dissolution or winding up of the corporation, its assets remaining after payment of,
or provision for payment of, all debts and liabilities of this corporation, shall be distributed
to a nonprofit fund, foundation, or corporation which is organized and operated exclusively
for charitable purposes and which has established its tax-exempt status under Section
501(c)(3) of the Internal Revenue Code',,
Date: �Z
Dennis E. Lewis�ifector
Debra A. Baker, Director
Patricia PoIr6ck, Director
Patricia alv n, Director
i
LL 4',
Deb rah Bassett, Director
We, the above-mentioned initial directors of this corporation, heFeby declare that we are
the persons who executed the foregoing Articles of Incorporation, which execution is our
act and deed
Dennis E. Lewis ector
a ...c:
Debra A. Baker, Director
Patricia Pot ck, Director
A lAAC2 WPD
Patricia Galvan, Director
Deb, rah Bassett, Director
ff
e
IP`' _UST.'SEFU.EP'E0
INTERNAL RE'VENU'; SERVICE
DISTRICT DITIECPOR
P. 0. BOX 2508
CINCINNATI, OR 45201
Date: J11(,iL 12, 1996
L,ODI AI()1'T A CHILD
C/O DENNIS E. LEWIS
11.0. BOX 2479
LODI, CA 9b241
Ded; Applicant:
213 c 94 7070 P. 02
DEPARTMENT OF IME TREASURY
Employer identification Number:
31-1580643
DUN:
17053009002008
Contact Person:
DONNA ABNER
Contact Telephon-t Number:
(513) 684-2501
Accounting Period Ending:
June 30
voundation Status Classification:
509(a)(1)
AdvaIlce Ruling Period Begins:
August: 21, 1997
Advance Ruling Period Ends:
June 30, 2002
Addendum Applies:
No
Based on _nformatlun you Supplied, and assuming your operations will be as
stated in your application for recogni Lion of exemVtlon, we have determined Yo'.:
are er.cmpt Prow rederal income tax under sec"on 501(x) of the InLernal Revenue
Code as nn or.glni4ation described in secLion 50l(c)(3),
Hcc,unc: year; are tt n�,wly crpatee organization, we are not now making a
final det-ermination of your t'oundatinn status under' section 509(x) of the Code.
However, we have deterA ned that you car, reasonably expect to be a publicly
supported ar ganina;t on duscAbed in se::tions 509(a)(1) and 170(b) (1) (A) (vi) .
ACCnrdi r_;:y, durinq an advance ...,.in, period you will be treated as a
publicly supported crgm"iz:ation, anis not as a private. foundation, This advance
ruling period begjnn and ccnds on the gates shvwn above.
Within 90 days afLer the end of your advance ruling period, you must
:end us the information needed Lo deturmine wi,3ther you havee met the res;uire-
menLs of the applicable :support: test :.:ring the advance ruling period. If. you
es+ahlish that. you have been a pnuhdiC3 y suppo:-ted, organization, we wl11 Classi-
fy you as a sect ion 509(a)(1) or 509(a)(2) or w"zation as long as you continue
to I::eet the requirements of the applicable suppvtt Lest. If you do not meet
the public suppuit requirements during the advance ruling period, we will
classify you as a private foundation for (Utute periods. Also, if we r.lassify
you as a privato foundation, we will treat you as a private foundation from
your beginning date for purposes of section 501(d) and 1940.
Grantors and contributors may rely on our determination that you are not a
private Loundation until 90 days after: the and of your advance ruling period.
if you send us Lhe required information within the 90 days, grantors and
contributors may continue to rely on thea advance determination until we make
a final determination of your foundation status.
If we publish a notice in the Internal. Revenue Bulletin stating that we
Letter 1045 (DO/CG)
*THIS IS A COPY Or THE ORIGINAL DETERMINATION LETTER THAT WAS ISSUED ON 012898.
'Cl '-,T.SERI.1.EP, 'EO 13 894 11,970 F. x_13
LODI ArX)PT A CHILD
will no longer treat you as a publicly supported organization, grantors and
contributors may not rely on this determination after the date we publish the
notice. In addition, if you lose your status as a publicly supported organi-
zation, and a grantor or contributor was responsible for, or was aware of, the
act or failure to act, that resulted in your loss of such status, that person
may not rely on this determination from the data of the act or failure to act.
Also, if a grantor or contributor learned that we had given notice that you
would be removed from classification as a publicly supported organization, then
that pert;on may not rely on this determination as of the date he or she
acquired such knowledge.
If you change your sources of support, your purposes, character, or method
of operation, please let us know so we can consider the effect of the change on
your exempt, status and foundation status. If you amend your organizational
document or bylaws, please send us a copy of the amended document or bylaws.
Also, let us know all changes in your name or Lddress.
As of 61h uacy 1, 198,1 , you are liable for -social security taxes under
thr: , Ft:dera.l Contributions A.^c on amounts of $100 or more 'you pay to
>repl.oYc:ec r.uririg a calendar year. YOU are not liable for the tax
t;h(,. Fec!eral Unemployment Tax Act (FUTA) .
Organizations that, -ire not private foundations are not subject to the pri-
%ate f'-)Ut:rli;t ic�[i e:r.:-ise taxes under, Chapter 42 of the Internal Revenue Code.
ii:wNvyr you are not automatically exempt from other federal excise taxes. if
you have any quest:ic;:s abC.ut: excise, employment, or other federal taxes, please
to you as provided in section 170 of the
Cock_'. request.,, legacies, devines, transfers, or gifts to you
f ;r yc_t rr+ :i«.cluct,ib:e for Yecieral. estate and gift tax purposes if they
r.:e•3t. t.hn. [: ....?tiblc i rr,. inion :f SeCti-._::s 2055, 2106, and 2522 of the Code.
D;0nors :ay clecluct contributions to you only to the extent that their
ognt:ibu'Lionc -,re gifts, with no consideration received. Ticket purchases and
inilar pnynenI in ccn;uuction with fundraising events may not necessarily
qualify as deductible contributions, depending on the circumstances. Revenue
Rul.irig 67-216, publi:;hecl in Cumulative Bulletin 1967-2, on page 104, gives
yuidelirec regarding wtiPri'taxpayers m -ay deduct payments for admission to, or
other participation in, fundraising activities for charity.
You are tint rt,cgkjired to file Form 990, Return of organization Exempt From
income. Tax, if your, gro,r, receipts each year are normally $25,000 or less_ If
you receive a Form '_490 packaco Jr-, t144-, wail, simply attach the label provided,
ch r,c:k the box in the }ic:adinq to icrdica.r.�. that your annual gross receipts are
r,cruUilly 5=5,000 0: Ir.:js, and sign the return, fsecause you will be treated as
a public charity for return filing pxixpooea during your entire advance ruling
period, you should file-torm 990 for each year in your advance ruling period
that you exceed the $25,000 filing threshold even if your sources of support
do not ,;&ti,fy the public support test: specified in the heading of this letter.
Letter 1045 (DO/CG)
s
WS' CUSU SEP'!. EP E:Ci ?1' ^94 7-:470 P. 0-1
--3-
I.ODI ADOPT A CHILD
If a return is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period, R penalty of $20 :a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penally charged cannot exceed $10,000 or
5 percent of your gross receipts for the year, whichever is less. For
organizations with gross receipts exceeding $1,000,000 in any year, the penalty
is $100 per day per return, unless there is reasonable cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$1,000,000 shall not exceed $50,000. This penalty may also be charged if a
return is not complete. So, please be sure your return is complete before you
file it,
You are not. required to tale tedc.:al income tax returns unlesa you are
subject to the tax on unrelated br,siness income under section 511 of the Code_
If you are subject to this tax, you mint file an income tax return on Form
990-T, Exempt. Organizal:ion Business Income Tax Return. In this letter we are
not determinilaq whether any of :•_t;r prr.:tent or proposed activities arc unre-
lated trade or business as <'efineJ in section 513 of the Code,
You are required to make :your :a!)nsal ret"n available f.^c public,
ine;pection foi three years aft Ar MR mourn io due, You are aluo reoOred to
make available a copy of your exemption application, any supporting documents,
and this exemption letter- F-silurc to n-AAle t.hesFi domime.nts available for
public inspection may subject you to a p4 slty of $20 per day for each day
there is a failures Lo comply (up to a moxi;ium of $10,000 in the case of an
annual return).
You meed ars employer i uet:t i C iwat ion number even it you have: no employees.
If an -employer identific;tio:t nl::.:'•-'r IwAs. >t ent.yred on your application, we
will assign a number to you and advis8 you of i.-. Please use that number an
all returns ,you file and in all <.orre i-`:n:_Sence wit!r the Internal Revenue
Service.
If you distribute funds to individuals, you should keel} case histories
showing the recipient;' names, addressos, purposes of awards, manner of selec-
tion, and relationship (if any) to urember.s, Officers, trustees or donors of
funds to you, so that you can bubstantlate upon request: by the Interna?. Revenue
Service any and all distributions you made to individuals. (Revenue Ruling
56-304, C.H. 1956-2, 1,yge 306.)
If we said in the heading of t:hia letter that an addendu,n applies, the
addendum enclosed is an integral part of thio letter.
Mcauss this letter could help us resolve any questions about your exempt
status and foundation status, you shoVd 'r.eep it. in your poruanent records.
Letter 1045 (DO/C(;)
TJII-1 i''_i._: i� -.= iF"31.--U'.T.'=.EP',1.EP E-1-1 F.Ci
4-
LODI ADOeT A CHILD
Ii you have r.r:y (juestions, please contact the person whose name and
telephone number are shown in the heaclin(j oe this letter.
.1
SincScrely' our&,
i
District Director
Enc IoSUr6(,;):
Form 877--C
Letter 1045 (DO/C(;)
PROGRAMS
Children are selected to participate in foundation programs by Lodi
schools, Police Officers working a beat, the Office of Child Welfare and
Attendance for the Lodi Unified School District, churches, Lodi House, San
Joaquin County Department of Human Services and the Foundation.
The foundation uses the following criteria in selecting participants:
at or below 130% of Poverty level and/or,
abused or neglected children found in need of guidance
counseling, direction or role modes and/or
children at risk of forming gang relationships by seeking
solutions through violence and/or
families with children at risk of becoming homeless or
destitute due to economic situation, personal tragedy, or
disaster.
Annual Christmas "Wish" Program
Each Christmas Season Lodi Adopt -A -Child strives to fill that
special Christmas wish of a disadvantaged child. Each child is asked what
he/she would like Santa to bring in the way of an article of clothing and a
toy. Last year the Foundation through the generous support of the citizens
of Lodi filled the wishes of over 1270 children and granted the wish of a
new bicycle, tricycle or scooter to 340 Children. This year there is a like
amount of children on Santa's list of hopes and dreams.
Annual School Clothes Shopping Spree
This past September 200 needy children were invited to participate
in the shopping spree; each child is given a $100 gift certificate to
Wal*Mart and is paired with a chaperone to help them in their fall clothing
selections. A small breakfast party ends the day complete with clowns
and a new backpack containing coupons, school supplies, and goodies
donated by local residents and merchants.
Scholarships
The Foundation currently funds disadvantaged children to attend
various camps through the Lodi Unified School District, The Boy Scouts of
America and other organizations.
Scouting
Beginning January 2002, the Foundation will begin a Cub Scout Pack
and a Boy Scout Troop on the Eastside of Lodi where local gangs have a
solid foothold in our community. Before the end of the year two Girl Scout
Troops will be formed as additional gang alternative programs. The
Foundation Board of Directors feels the scouting program as offered by
Boy Scouts of America and Girl Scouts of America is a tried and true
program for youth at risk. After all, the father of Scouting, Lord Baden
Powell, began scouting with gangs of youth in London England.
Emergency Assistance
When families are struck with financial disasters such as fire, loss
of job, death of major breadwinner and the like Lodi Adopt -A -Child will
step in and assist the children through purchase of school clothing and
other personal necessities.
Each of these Lodi Adopt -A -Child programs is designed to underline
that hopes and dreams do come true. The Board believes that children born
or brought into a world of untold hardships can be encouraged to "reach for
the stars." We are very excited about the prospects of the scouting
programs. Gangs depend on an "us vs. them" mentality and develops a
closeness like that found in a family. Scouting does provide a healthy
alternative.
USE OF FACILITY
The facility will be used at least four evenings a week by the Boy
Scout and Girl Scout programs and attendant parents' organization and the
Adopt -A -Child Board of Directors meetings. The facility will also be used
for fund raisers and foundation sponsored events. By the end of the year
we anticipate at least 100 young people will be involved in the scouting
programs alone. At least ninety -percent of the facility will be used by
the Foundation. The basement area will be used for record storage,
storage of bicycles, large gift donation and scouting supplies. There is
space for two or three offices that could be used by others. Of course,
Adopt -A -Child will share its space with others, keeping in mind the
mission, goals and programs of the Lodi Adopt -A -Child Foundation.
Attached is a plan for tenant improvements and cost estimate.
or
i,
20 -4
Study Hall and
Computer Lab
Meeting Room for
LAA tkah'foun
Parent Committees
for Scouting Units
Stor.
Meeting Room Meeting Room
Bov Scouts & D • Girl Scouts &
Girl Scouts ' ` �' n 9 Cub Scouts
Fundraisning Area & Activity Room
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8th.
RENOVATE — IT CONSTRUCTION, INC.
627 E. OAli ST., SUITE C
-WDI, CA. 95240
(209) 367-8765 FAX (209) 367 -4320 -
renovate @softeoi
67-4320renovate@softeoi .net
CAL] M1 11 \7A CONTRACPORS LICENSE NUMBER 607395
------------------------------------------------------------------
PROPOSAL
Lodi Adopt A (11iild November 15, 2001
Attii: Delinis 1 e�viti
RE: IM E. Pine St-, Lodi
I. NVe Propose to furnish all niateria,ls aiid perforin all labor in a workmanlike manner to
complete the following per plans:
1.) ELLCrRICA I i
Demo lights, repair, and cap conduits on roof
blain office add circuits or re -circuit to accommodate computers up to seven
locations, one copy luaclihie 12 t- bar fixtures 3 -lamp type
lIxecutive office (2) per office add c.irca.its or re -circuit to accommodate one
computer, inkjet printer laid laser printer. Install. 4 4 light fluorescont fixtures
and provide a;'b switching.
Storage room replace fixtures Nvith 5 2 light fluorescent fixtures.
Conference room Auld 6 4 light fluorescent fixtures. Demo as needed.
Assembly rooms install 12 4 la.nip fluorescent fixtures.
Basement repair conduits as required and repair existing fixtures.
Price emitingeiit oii review of .final plans. No provisions for phone/data, CATV or
secilrity wiring
2.) FLOORING:
11Iaterial and I ustalla:tion to .include,
3600 sq. ft. WTI, til(" ('4) cm -tons)
44 yards Meditcch vinyl
700 Cove Rubber Base
266.66 yards commercial carpet
70 yards commercial pail
Rubber transition molding w/ steal track to VC T-
70 sheets 3,8" particleboard
3.) Window .lteplaceinent (4) 8x8 storefront panels
4.) I+ilaming and Drywall:
(1) 12' x 10' wall, wall repairs throughout due to paneling removal, wall
removal, dmnages, leaks, patches, and door installation.
5.) Removal:
a: Wood frame plywood wall tape room
b. Walk .in cold storage box
c. Arch
d. Wood benches (2)
6.) PAINTING:
exterior walls, ceiling, (loors, paint entire exteriors
7.) Approximately 12 new doors and door hardware (5) prehung an(] (7) Doors only
8.) Supply and install 10 cartons coiling tile that next to be changed prior to painting
ceiling
9.) Pour back concrete after floor drain removal
10.)ROOFINQ
Remove the existing gravel surfaced built-up roofing and HVAC duct work and
properly dispose of the material. Next ive will re -roof this area with a four ply
built-up roofing system consistent of: Applying one layer of fiberglass base sheet
nailed to the roof deck, followed by, two layers of fiberglass ply TV sheet hot
mopped on with approximately 2.i Ibs. Of hot asphalt per square per layer,
followed by one layer of 72 lb. Glrannla,tvvd carp sheet hot mopped on with
approximately 25 lbs of hot asphalt per square, next, if the built — up is the.: only
roofing replaced, we will install all new barrel ridge with flashban windblock.
Remove the existing baxtile and properly dispose of the material. 'Next if the roof is
solid sheeted we will install on layer of 30lbs. l+j'elt underlayment followed by 1x2
redwood batts followed by one layer of Monier" l:ifetile standard weight tile,
standard weight tile, standard colors.
If city inspector wants proper slope, there will bean additional charge.
Any low spots or additional drainage will be extra.
11.)Pxterior stucco patch(
12.)Roof Gutter, remove old, ivatAl new, and also new do-'vnspouts
13.)Remove all paneling off interior walls and dump
14.)Remove bars from all windows and dump
15.)Remove curly designs off roof gables
16.)Plug 2 A.C. holes above windows with plywood.
17.)Remove metal siding off arterior opening one will have exposed window and the
other two will have ship lap exterior siding.
18. )PLUMBING:
Main Bathrooms:
Remove the old bathroom fixture, in order to allow bathroom remodel. Will re-
install some of the same fixtures and provide and install new handicap fixture; as
needed to complete the remodel. lucludes capping off unnecessary plumbing lines
(may need to convert meas and women's bathrooms from three stall to two stall to
meet handicap requirements), install handicap bass, install handicap urinal, and
handicap faucets.
Single Bathroom:
Recommend removing and capping off all plumbing lines due to location of
bathroom between two entryways. If not, we will repair toilet and faucets in order
to put in working order.
Shower Bathroom
Remove old shower and install new shower stall, install new toilet, sink and faucet.
Does not include shower doors. Will re-route hot water lines down into the
basement for the new location of hot water tank.
Water heater.
Provide and install new 40 gallon, electric water heater
2
Old Kitchen/Office Area:
Will cap off and remove all existing floor sinks, four (4) and repair leaking pipes
in basement. Will cap off all the plumbing as needed to eliminate unnecessary
pipe out of wall. Remove the refrigeration/cooling system.
19.)HVAC:
Disconnect and take off roof the existing packaged units to allow roofers to make
repairs. Will clean the return air vents, re -install old equipment, clean units, run
them, and check them for operations and safety.
Recommend replacing old units rather than investing the $950.00 per unit to
remove, re -install, clean and then test. It is apparent by the age of the units that
there could be excessive costs to attempt a repai r.
For (1), 5 ton, three phase, gas/electric, 10 seer packaged unit. Includes crane, units,
stand and all other labor and materials needed
AC Repair and Service
Will manufacture new plenum, install new metal ductwork and install ne%v
programmable thermostats. There is about IS of metal
Duct work that has to be replaced because it is rusted and leaking and has to be
removed for the new roof anyway.
Air Conditioning Install
Remove three existing above doorway window units that are cooling only and
replace with two ductless split system that will provide quiet heat and cooling.
20.)Remove sign off roof and leave post and support.
21.)Phrg (1) mail slot
22.)Install (6) pieces of LtTrlm on stucco edge at exterior doors.
23.)Remove torn canopy above west entrance.
24.)Remove all exterior wall signage
25.)Modify men's and women's restroom to meet handicap dimensions
26.)Approved plans included.
27.)Remove 3 rd. restroom and create opening to enter other side of building.
All of the above work to be completed in a workmanlike and a substantial manner
according to standard practices for the sum of: One Hundred Ninety Eight Thousand
Eight Ilundred Seventy Seven Dollars 8 198,577.00
Exclusions:
1..) Permit Ia'ees
2.) P1re Sprinklers
3.) Asbestos Removal
Note:
1.) This proposal maybe withdrawn
by us if not accepted within 60 days.
RESPECTIFULLY SUB�IN11TTED,
tut_
TLA'I PRE'SZLE
PRESIDENT
CONDITIONS OF PROPOSED LEASE
Lodi Adopt -A -Child Foundation is requesting from the City of Lodi a
twenty-year lease at $1.00 per year. The quid pro quo is that Adopt a
Child will invest nearly $200,000 in tenant improvements in the facility.
It is expected the City will turn the building over to the Foundation free of
all asbestos and structural defects. i.e. a roof that does not leak and a
clean termite report. The Foundation would also ask the City to waive all
building permits and fees.
Lodi Adopt -A -Child is ready to begin tenant improvements within
two months of being notified the building is ours. During this two month
period the Foundation will obtain the necessary loan of funds for building
improvements and hire a contractor to do the necessary work. Lodi Adopt -
A -Child Foundation will invest nearly $200,000 in tenant improvements.
The Foundation has been assured by two members of the community they
will guarantee the loan. The loan will be repaid by donations directly for
the project. To date, we have firm commitments of $25,000 dollars for
the project.
OVERSIGHT
The activities of Lodi Adopt a Child are overseen by a fifteen
member Board of Directors. Members of the Board are not paid and are
expected to make a financial commitment to the foundation as well as
work on its fund raisers. The Foundation has not relied on any tax dollars
or subsidization and has no paid staff. Every dollar donated to Adopt a
Child goes to benefit children; administrative expenses are provided
through fund raisers. The Members of the Board of Directors are:
Dennis Lewis, President of the Board and Lodi Police Officer
Deborah Bassett, Executive Secretary and
Chris Aldritt, Branch Manager Well Fargo Bank
Jan Bauer, College Student
Nancy Brakensiek, former Assistant Branch Manager Bank of America
Patricia Freeman, retired
Jerry Glenn, former Assistant City Manager of Lodi and retired City
Manager of the City of Galt. Part time Realtor
Deborah Hegwer, Teen Pregnancy Counselor
Randy Heinitz, Owner of Town and Country Properties
Rose Lazzaro, Realtor
Mary Parkins, Transportation Employee with LUSD
Amy Pedersen, Homemaker
Shawnnette Roper, Homemaker
Rita Rott, Realtor
Vacant Position
FINANCIAL CONDITION
Included are the latest audited financial statements and an
operating budget for the year 2002. The foundation pays for maintenance
and operation from fund raisers and donations. Fund raisers include the
annual "Hot Rod and Harley Show" and the "Swing for a Child" golf
tournament. Beginning in the spring of 2002 Lodi Adopt -A -Child will be
sponsoring an additional annual event, a Fishing Derby.
.:... �.,� ....:... .. ..:.... :_ .... .,. _.. ...... _ ...... ...... _....,..:_•...,.,..�.........k�•..:.ew,r.....uei'.w�>tyi.es4:.;. rs�i.w..�_�......_....�.,.u�s,c.r,�......., �.........rb.a.� e13.Gaialria.w...d.......auuo.
LODI ADOPT -A -CHILD
(A Nonprofit. Corporation)
FINANCIAL STATEMENTS
JUNE 30, 2000
T A B L E O F C O N T E N T S
INDEPENDENT AUDITORS' REPORT
1
FINANCIAL STATEMENTS
Statement of Financial Position
2
Statement of Activities
3
Statement of Functional Expenses
4
Statement of Cash Flows
5
Notes to Financial Statements
6 - 7
SWINNEY KIEHN & DUNCAN
C L R I I F I L i) P( J R 1. I C A (' CO( I N T A N lF ti
13201Y til I IIIJMN IAN[ 111111 A
PU.<. I (11:1 R 1. AOX h)'9
101)]. CA 9521120.19
LOD1 (209)3:19-0100 - FAX 009 1 311 8M, - 1IOC :ION 0101)
To the Board of Directors
Lodi Adopt -A -Child
(A Nonprofit Corporation)
Lodi, California
I)„1 10 1 1)1,x' \
We have audited the accompanying statement of financial position of 7 odi Adopt -A -
Child (A Nonprofit Corporation) as of June 30, 2000, and the related statements of
activities, functional expenses and cash flows for the year then ended. These financial
statements are the responsibility of Lodi Adopt -A -Child's management. Our responsib41i.ty
is to express an opinion on these financial statements base:: on our ;.edit.
We conducted our audit in accordance with generally aecep^_-ed auditing s'carc:r_s.
'Whose standards require that we plan and perform the audit to obtain reasonable a ..'-a,-.ce
about whether the financial statements are free of material rriisstatemenc.. An au mit
includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used.
and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
In our opinion, the financial statements referred to above present fairly, __ all
material respects, the financial position of Lodi Adopt -A -Child (A Nonprofit Corpora.ion)
as of June 30, 2000, and the results of its operations for the year then ended in
conformity with generally accepted accounting principles.
Lodi, California
July 30, 2001
-1-
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
STATEMENT OF FINANCIAL POSITION
JUNE 30, 2000
ASSETS
CURRENT ASSETS
Cash in Bank
Inventory - Supplies
Prepaid Expenses
Total Current Assets
PROPERTY & EQUIPMENT, at cost
Furniture & Fixtures
Equipment & Computers
Less Accumulated Depreciation
Net Property & Equipment
Total Assets
$ 11,600
16,266
27,866
(4,633)
LIABILITIES AND N?:` :..SSETS
CURRENT LIABILITIES
Accounts Payable
Total Current Liabilities
Total Liabilities
NET ASSETS
5,177
300
3,300
8,777
23,233
$ 32,010
1,289
1,289
1,289
30,721
Total Liabilities & Partners' Equity $ 32,010
See Auditors' Report and
Notes to Financial Statements
-2-
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2000
See Auditors' Report and
Notes to Financial Statements
-3-
Year to Date
PUBLIC SUPPORT AND REVENUE
PUBLIC SUPPORT
Contributions
$ 35,715
Fundraising Events
36,210
Total Public Support
71,925
REVENUE
Sales of Merchandise
3,888
Less Cost of Merchandise Sold
(3,131)
Total Revenue
757
Total Public Support and Revenue
72,682
EXPENSES
Program Services
41,26'
Support Services
Management and General
Fundraising
Total Support Services
Total Expenses
52,199
CHANGE IN NET ASSETS
20,=82
NET ASSETS AT BEGINNING OF YEAR
1-0,223
NET ASSETS AT END OF YEAR
$ 30,721
See Auditors' Report and
Notes to Financial Statements
-3-
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 2000
Support Services
See Auditor's Report and
Notes to Financial Statements
-4-
Total
Total
Program
Management
Fund-
Support
Total
Services
and General
Raising
Services
Expenses
Christmas Program
$ 12,057
$ 0
$ 0
$ 0
$ 12,057
Childspree-Clothing
4,051
0
0
0
4,051
Direct Grants
2,739
0
0
0
2,739
Occupancy Expenses
5,249
656
656
1,312
6,561
Utilities
1,894
237
237
474
2,368
Building Rent
5,760
720
720
1,440
7,200
Printing & Postage
2,252
281
281
563
2,815
Administrative Expenses
0
455
0
455
455
Insurance
983
982
0
982
1,964
Other Fundraising
0
0
2,765
2,765
2,765
Supplies
2,060
258
258
51.5
%5
Telephone
3,249
406
406
812
4,061
Depreciation Expense
970
970
648
i, 61.8
2,588
Total Functional
Expenses
$ 41,264
$ 4,965
$ 5,970
$ 10,935
$ 52,199
See Auditor's Report and
Notes to Financial Statements
-4-
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED JUNE 30, 2000
CASH FLOWS FROM OPERATING ACTIVITIES
Change in Net Assets $ 20,482
Adjustment to Reconcile Net Income to Net Cash from
Operating Activities
Depreciation 2,589
(Increase) Decrease Current Assets
Prepaid Expenses (1,200)
Increase (Decrease) Current Liabilities
Accounts Payable 1,128
NET CASH FLOWS FROM OPERATING ACTIVITIES 22,999
CASH FLOWS FROM (USED) INVESTING ACTIVITIES
Purchase of Capital Assets
NET CASH FLOWS FROM (USED) INVESTING ACTIVITIES
CASH FLOWS FROM FINANCING ACTIVITIES
NET CASH FLOWS FROM FINANCING ACTIVITIES
NET INCREASE (DECREASE) IN CASH
CASH BALANCE, BEGINNING
CASH BALANCE, ENDING
See Auditors' Report and
Notes to Financial Statements
-5-
a ?371
0
0
--63
014
$ 5, 177
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000
NOTE 1. ORGANIZATION AND NATURE OF OPERATIONS
Lodi Adopt -A -Child, is a Not -For -Profit corporation organized in California on
August 21, 1997.
The Organization is governed by a volunteer board of directors drawn from civic
leaders, business people and parents in the northern San Joaquin County area.
Lodi Adopt -A -Child was established to provide charitable assistance to under-
privileged children and/or abused children within the area of Lodi and San
Joaquin County.
NOTE 2. SIGNIFICANT ACCOUNTING POLICIES
A summary of the significant accounting policies applied to the preparation of
the accompanying financial statements follows:
Financial Statement Presentation
Lodi Adopt -A -Child has adopted Statement of Financial Standards (SFAS) No.
117, Financial Statements of Not -for -Profit Organizations. Under SF -'-S No.
117, the Organization is required to report info:rnar_ion regarding ir_s
financial position and activities according to three classes of net assets:
Unrestricted net assets, temporarily restricted net assets and ne-ma_ly
restricted net assets. In addition, the Organization :_s req.z;.r_d 1_1____.e_iC
a. statement of cash floes.
The unrestricted operating net assets represent revenues and expenses re_ated
to the operation and management of the Organization's primary progra.-r.s and
supporting services.
Property and Equipment
Purchased property and equipment are stated at cost. Donated propert_- and
equipment is stated a- the estimated fair market value at Zhe date of
donation. Depreciation is computed by the straight-line method over us -f,,_11
lives ranging from five to ten years.
Income Taxes
Lodi Adopt -A -Child is exempt from federal income taxes under =RC Sec. 501
(c)(3) and state income tax under section 23701 of the California Revenue and
Taxation Code.
Donated Services
No amounts have been reflected in the statements for donated. services since
an objective basis is not available to measure the value of such sere-ces;
However, a substantial number of volunteers have donated a significant a-.ount
of their time in the Organization's program services and its fund-raising
campaigns.
-6-
LODI ADOPT -A -CHILD
(A Nonprofit Corporation)
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2000
Use of Estimates
The preparation of financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions.
This will affect the reported amounts of assets and liabilities, disclosure
of contingent assets and liabilities at the date of the financial statements,
and the reported amounts of revenues and expenses during the reported period_
Actual results could differ from these estimates.
Functional Allocation of Expenses
The costs of providing the various programs and other activities have been
summarized on a functional basis in the statement of activities.
Costs are allocated between fund-raising, management and general or the
appropriate program based on evaluations of the related benefits. Management
and general expenses include those expenses that are not directly
identifiable with any other specific function but provide for the overai.1
support and direction of the Organization.
Investments
Investments in marketable securities with readily determinable fair values
and all investments in debt securities are reported at their fair va'.ues in
the statement of financial position. Unrealized gains and losses are
included in the change in net assets.
Cash and Cash Equivalents
For purposes of the statements of cash flows, the Organization considers al-
highly liquid investments available for current use with an initial ma-urity
of three months or less to be cash equivalents.
NOTE 3. OPERATING LEASE
Lodi Adopt-A-C:n.i_d conducts its operations in a leased office located =obi.
California. The office is leased from an unrelated, third party. The lease is
classified as an operating lease with minimum rental commitments at June 30, 2000
as follows:
Year Ended June 30, 2001
Year Ended June 30, 2002
$ 7,200
6,600
513,800
Rent expense under this lease was $7,200 for the year ended June 30, 2000.
-7-
RENOVATE --IT CONSTRUCTION, INC.
627.K. OAK ST., SUITE C
WDI, CA. 95240
(209) 367-8765 FAX (209) 367-4320
renovate@softcom. net
CALIFORNIA CONTRACTORS LICENSE NUMBER 607395
November 16, 2001
Delmas Le vis
Iaodi Adopt A Child
Re: 100 E. Pine St., Lodi
Dear Dennis:
We are pleased_to .present the f..oRiDwing bid proposal for the upcoming Tenumit
Improvement: Our bid proposal:is based on a site visit Nvith yom
If you have: auy,questions,. or require clarification on any information provided, please
feel free to contact;me=at (209) 367-8' b& We look forward to a successful project with yom
2002 Ineome (Estimated)
$
Income
7,500.00
Description
Angel Recognition Dinner
$
18,800.00
Golf Tournament
$
13,895.00
Hot Rod & Harley Show
$
5,000.00
Vehicle Raffle
$
3,225.00
Trout Fishing Derby (New in 2003)
$
78,000.00
Solicited Funds
$
60,000.00
Scouting Grant
$
500.00
Miscellaneous (Street Faire, Beer Fest, Etc.)
$
10,000.00
Annual Gift by two Families (Loan Pmnt)
$ 148,500.00 Projected 2002 Income
$ 34,245.00 Checking Account Balance after Christmas 2001
$ 182,745.00 Total Estimated Income 2002
$ 170,210.72 Projected Expenses
$ 12,534.28 Income/Expenses
The anticipated Scouting Budget for 2003 will be
Note: $26,589 for 40 additional youth.
IncomeAs/Income Page 1 of 7 12/6120019:35 PM
Angel Recognition Dinner
(Black Tie Optional)
Income Description
$ 7,000.00 200 Dinners $35 each
$ 500.00 General Raffle
$ 7,500.00 Projected Income
$ 7,007.00 Projected Expenses
$ 493.00 Income/Expenses
IncomeAslARD Page 2 of 7 12/6120019:23 PM
Golf Tournament
$ 18,800.00 Projected Income
$ 6,125.00 Projected Expenses
$ 12,675.00 Income/Expenses
IncomeAs/Golf Page 3 of 7 12/6/2001 9:23 PM
Income
Description
$
10,800.00
144 Golfers @ $75 Each
$
2,300.00
Tee Sponsors
$
200.00
Mullil ans
$
1,200.00
Raffle Sales
$
1,500.00
General Mills Donation for Dinner
$
2,000.00
American Golf Reimbursement
$
800.00
POA Donation (Towel Sponsor)
$ 18,800.00 Projected Income
$ 6,125.00 Projected Expenses
$ 12,675.00 Income/Expenses
IncomeAs/Golf Page 3 of 7 12/6/2001 9:23 PM
Hot Rod Harley Extravaganza
$ 13,895.00 Projected Income
$ 6,250.00 Projected Expenses
$ 7,645.00 Income/Expenses
IncomeAs/H&H Page 4 of 7 12/6/20019:23 PM
Income
Description
$
1,875.00
15 Vendors @ $125 Each
$
900.00
60 Motorcycle Registrations @ $15 each
$
2,500.00
100 Car Registrations @ $25 each
$
1,000.00
100 Poker Run Registrations @ $10 each
$
1,000.00
Soda & Water Sales
$
3,000.00
Beer Sales
$
100.00
Income from Jumper Tickets
$
1,000.00
Raffle Income
$
300.00
50/50 Raffle
$
150.00
LAAC Cookbooks, Shirts, Hats, Pins��_�
$
1,000.00
2000 Entry Tickets @ $1 per person
$
200.00
General Donations
$
870.00
Damage Deposit (Refund by City of Lodi)
$ 13,895.00 Projected Income
$ 6,250.00 Projected Expenses
$ 7,645.00 Income/Expenses
IncomeAs/H&H Page 4 of 7 12/6/20019:23 PM
Vehicle Raffle
(1967 Austin Healy)
Income Description
$ 5,000.00 500 Raffle Tickets $10 each
$ 5,000.00 Projected Income
$ 2,200.00 Projected Expenses
$ 2,800.00 Income/Expenses
Income.xlsNeh Raffle Page 5 of 7 12/6/2001 7:36 PM
Trout Fishing Derby
(Lake Amador)
$ 3,225.00 Projected Income
$ 2,824.00 Projected Expenses
$ 401.00 Income/Expenses
IncomeAs/Fish Derby Page 6 of 7 12/6/20019:24 PM
Income
Description
$
1,500.00
100 Pre -Registrations
$
500.00
20 Registrations on Event Da
$
500.00
100 Raffle Tickets $5 each
$
625.00
5 Vendor Fees
$
100.00
Donations
$ 3,225.00 Projected Income
$ 2,824.00 Projected Expenses
$ 401.00 Income/Expenses
IncomeAs/Fish Derby Page 6 of 7 12/6/20019:24 PM
Miseellaneous Income
Income Description
$ 500.00 Street Faires, Beer Fest, etc.
$ 500.00 Projected Income
$ 150.00 Projected Expenses
$ 350.00 Income/Expenses
IncomeAs/Misc Page 7 of 7 12/6/2001 7:36 PM
2002 Expenses
Amount Description
$ 200.00 Garbage (Central Valley Waste)
$ 1,500.00 PG&E
$ 1,460.00 Building Maintenance
$ 160.00 Newspaper subscriptions
$ 5,800.00 Office Supplies
$ 3,700.00 Liability, D&O, Sexual Harassment Ins.
$ 225.00 County Property Tax
$ 20.00 State Corporation Fees
$ 500.00 Internet Connection
$ 150.00 LDCC Functions/Activities
$ 135.00 Post Office Box Rent
$ 300.00 Bulk Mail Annual Fees
$ 175.00 Franchise Tax Board
$ 340.00 Postage
$ 160.00 Street Faire Fees
$ 4,500.00 Office Effeciency Upgrade
$ 844.00 Scouting (Charter Expenses Only)
$ 5,000.00 Computer Repairs/Upgrades
$ 750.00 Non -Profit Education Seminars/updates
$ 1,700.00 City Electricity, Utilities & Garbage
$ 7,200.00 Rent
$ 5,223.00 Pacific Bell -
$ 5,800.00 Office Supplies & Equipment
$ 1,460.00 Building Repairs/Maintenance
$ 22,206.00 Fundraising Events:
$100,616.72 Programs:
$ 150.00 Miscellaneous
$170,274.72 Total
Note: The anticipated Scouting Budget for 2003 will
be $26,589 for 40 additional youth.
Expenses.xls/LAAC Expenses Page 1 of 14 12/6/2001 9:42 PM
Office Supplies
Amount Description
$
300.00
Toner for Copy Machines
$
1,850.00
Maintenance Contract for 6060 Copier
$
200.00
Copier Repairs
$
150.00
Drinking Water
$
50.00
Misc Bank Fees (Checks, Bank Ch s, etc.)
$
2,500.00
Paper products & supplies
$
750.00
Misc Office Equipment
$ 5,800.00 Total
Expenses.xls/Supplies Office Page 2 of 14 12/6/2001 9:39 PM
Building Expenses/Maintenance
Amount Description
$ 260.00 Cleaning supplies, light bulbs, etc
$ 600.00 IPest M mnt
$ 600.00 Building Maintenance:
$ 1,460.00 Sub Total
Expenses.xls/Building Page 3 of 14 12/6/2001 9:40 PM
Scouting (Charter)
$ 844.00 Total
Expenses.xls/Scouting Charter Page 4 of 14 12/6/2001 9:46 PM
Amount
Description
$
80.00
Leadership Fees
$
110.00
Office Supplies
$
250.00
Uniforms & Equipment
$
200.00
Training
$
204.00
Postage
$ 844.00 Total
Expenses.xls/Scouting Charter Page 4 of 14 12/6/2001 9:46 PM
Scouting Budget
Amount Description
$ 32,719.14 *Scout Start-up Costs (Boys)
$24,818.58 "Scout Start-up Costs (Girls) J
$57,537.72 Total for 4 Scouting Units w/110 youth
'See attached Scouting Budget for details
Expenses. As/Scouting Budget Page 5 of 14 12/6/20019:56 PM
Christmas Program
$29,621.00 Total
Expenses.xls/Christmas Page 6 of 14 12/6/2001 9:56 PM
Amount
Description
$
400.00
8 2x5 Newspaper Display Ads
$
225.00
Film
$
7,560.00
Meat for Food Baskets
$
400.00
Scotch Tape
$
60.00
Parade of Lights Fees
$
500.00
Bulk Mail _
$
476.00
1 st Class Stamps
$
6,000.00
_
Bicycle Helmets
$
7,500.00
Toys
$
5,000.00
Clothing
$
1,500.00
1 Miscellaneous
$29,621.00 Total
Expenses.xls/Christmas Page 6 of 14 12/6/2001 9:56 PM
Spree Program
Amount
Description
$10,000.00
Clothing
$ 1,000.00
Backpacks
$ 408.00
Postage (1st Class Stamps)
$ 200.00
14 2x5 Newspaper Display Ads
$11,608.00 Total
Expenses.xls/Spree Page 7 of 14 1216/20019:57 PM
Emergency/Special Program
Special Procgrarns:
$ 1,850.00 Total
Expenses.xis/Emergency Page 8 of 14 12/6/2001 9:57 PM
Fish Derby (Estimated)
$ 2,824.00 Total (Estimated Expenses -First Time Event)
Expenses.xls/Fish Derby Page 9 of 14 12/$/2001 9:57 PM
Amount
Description
$
120.00
Bulk Mail
$
204.00
Postage (1st Class Stamps)
$
200.00
4 2x5 Newspaper Display Ads
$
150.00
Food Items to Sell at Event
$
1,500.00
Cash Prizes
$
350.00
Paper, Posters, Flyers
$
300.00
Event Pins
$ 2,824.00 Total (Estimated Expenses -First Time Event)
Expenses.xls/Fish Derby Page 9 of 14 12/$/2001 9:57 PM
Hot Rod Harley Fundraising (Expenses)
$ 6,250.00 Total
Expenses.xls/H&H Show Page 10 of 14 12/6/2001 9:57 PM
Amount
Description
$
90.00
Banner
$
200.00
4 2x5 Newspaper Display Ads
$
1,000.00
Beer
$
300.00
Kid Jumpers
$
750.00
Food items to sell
$
250.00
Soda & Water to sell
$
870.00
_
Damage Deposit (City to Refund)
$
$
200.00
200.00
Lake Entry Tickets for participants
Signs, Stakes, staples for even,
$
1,500.00
Trophies and plaques
$
340.00
Postage
$
300.00
Port -Potties
$
250.00
Miscellaneous
$ 6,250.00 Total
Expenses.xls/H&H Show Page 10 of 14 12/6/2001 9:57 PM
Golf Tournament (Expenses)
$ 6,125.00 Total
Expenses.xls/Golf Page 11 of 14 12/6/20019:57 PM
Amount
Description
$
300.00
Pins
$
800.00
Towels, Caps, Shirts
$
600.00
Newspaper Display
$
2..000.00
Course Fees
$
$
400.00
250.00
Prizes _
Misc (Signs, Stakes, Supplies, Other)
$
125.00
Film/Developing
$
150.00
Chamber Flyers
$
1,500.00
IlLunch & Dinner
$ 6,125.00 Total
Expenses.xls/Golf Page 11 of 14 12/6/20019:57 PM
Angel Recognition Dinner
(Black Tie Optional)
$ 7,007.00 Total
Expenses.xls/ARD Page 12 of 14 12/6/20019:57 PM
Amount
Description
$
300.00
8 Awards & Plaques
$
348.00
12 Angel Awards
$
200.00
4 2x5 Newspaper Displays
$
15.00
RSVP Card Stock
$
900.00
Facility Rental
$
150.00
Raffle
$
204.00
_
Posta0e
$
75.00
_~
Chamber Flyers
$
225.00
Decorations i
$
700.00
Entertainment
$
3,000.00
Dinner
$
140.00
Desert
$
500.00
Liquor
$
250.00
IMiscellaneous
$ 7,007.00 Total
Expenses.xls/ARD Page 12 of 14 12/6/20019:57 PM
Vehicle Raffle (Expenses)
Amount Description
$ 1,500.00 Vehicle Purchase
500.00 Repairs
$ 200.00 4 2x5 Newspaper Display Adm
$ 2,200.00 Total
Expenses.xlsNeh Raffle Page 13 of 14 12/6/2001 9:57 PM
Miscellaneous
Amount Description
$ 150.00 BrochureS (Paper, Toner, etc.)
$ 150.00 Total
Expenses.xls/Misc Page 14 of 14 12/6/2001 9:57 PM
Scouting Totals
$ 1,116.00 Total Expenditure of Income
$ 2,444.57 Annual Scouting Income
$ 1,116.00 Annual BSA Expenditures
$ 1,328.57 Annual Income to fund ceremonies, camperships, purchase awards, first aid
kits, rope, and material to build & maintain Patrol Boxes, etc.
NOTE: The above is based on 62 male youth in the LAAC Scouting Program for one year.
Anticipated Income During First Year
Scouting Budget For First Year
Income
Description
$ 1,328.57
$
Total
LAAC Cost
Description
Actual Cost Family Cost
$
1,282.35
$ 1,282.35
Basic Troop Start-up Costs to begin Boy Scout Meetings
$
BSA Fees for 62 Scouts
".7
Total
$
3,129.75
$ 1,043.25
Boy Scout Camping Equipment per Patrol (3 Patrols)
$
-
Amount
Description
$
2,722.55
$ 129.65 "Uniform Costs per Boy Scout (21 Scouts)
$
144.05
$
14.41
$
4,347.95
$ 207.05
Individual Boy Scout Camping Equipment (10 Scouts)
$
230.05
$
23.01
$
2,739.06
$ 2,739.06
Cub & Tiger Scout Start-up Costs to begin Pack/Den Meetings
10 BSA, Pgm, Camping, etc for Boy Scouts
$
605.37
$
$
1,108.35
$ 1,108.35
Cub & Tiger Scout Craft Start-up Costs Den Meetings
Total
$
8,032.50
$ 382.50 '21 Annual Boy Scout Fees (BSA Reg, Camping, Dues, etc)
$
473.00
$
90.50
$
3,402.00
$ 162.00
21 Annual Cub Scout Fees (BSA Reg, Camping, Dues, etc)
$
235.00
$
73.00
$
467.55
$ 46.76
10 Tiger Cub Uniforms
$
51.95
$
5.20
$
252.00
$ 25.20
10 Tiger Cub Adult Uniforms
$
28.00
$
2.80
$
2,402.19
$ 114.39
21 Cub Scout Uniforms
$
127.10
$
12.71
$
1,274.85
$ 127.49
10 WEBLOS Scout Uniforms
$
141.65
$
14.17
$ 1,558.05
$ 32,719.14
$ 1,558.05 5% Emergency/Contingency Fund
Total Cost To Begin & Operate Boy Scout Program for 62 youth in first year
$ 1,116.00 Total Expenditure of Income
$ 2,444.57 Annual Scouting Income
$ 1,116.00 Annual BSA Expenditures
$ 1,328.57 Annual Income to fund ceremonies, camperships, purchase awards, first aid
kits, rope, and material to build & maintain Patrol Boxes, etc.
NOTE: The above is based on 62 male youth in the LAAC Scouting Program for one year.
Anticipated Income During First Year
Total
Income
Description
$ 1,328.57
$
30.00
Per Scout Family (Annual Dues) based on 62 Youth
S
-
Basic Scout Troop Start-up Costs to begin Troop Meetings
(43 Famililes in LAAC Scouting Pym [1.4 youth per family])
$ 1,116.00_
S
18.00
BSA Fees for 62 Scouts
".7
Total
$
129.65
Boy Scout Uniform Costs per Scout (10 Scouts)
Anticipated Annual BSA Expenditures
Dotal
$
Amount
Description
$ 434.00
$
7.00
BSA Registration
$ 186.00
S
3.00
Insurance Fees
$ 496.00
$
8.00
Boys Life (Omit if Duplicate in family)
$ 1,116.00 Total Expenditure of Income
$ 2,444.57 Annual Scouting Income
$ 1,116.00 Annual BSA Expenditures
$ 1,328.57 Annual Income to fund ceremonies, camperships, purchase awards, first aid
kits, rope, and material to build & maintain Patrol Boxes, etc.
NOTE: The above is based on 62 male youth in the LAAC Scouting Program for one year.
NewTroop Expenses.xls/LAAC Totals Scouting Page 1 12/5/2001 8:52 PM
Scouting Budget For Second Year
Total I
Cost
Description
$
-
S
-
Basic Scout Troop Start-up Costs to begin Troop Meetings
$
1,043.25
$
1,043.25
Purchase/Replace/Replenish Troop Camping Equipment
S
1,296.45
$
129.65
Boy Scout Uniform Costs per Scout (10 Scouts)
$
2,070.45
$
207.05
Individual Scout Camping Equipment (10 Scouts)
$
1,143.90
$
114.39
Uniforms for 10 New Cub Scouts
$
1,108.35
1 $
1,108.35
Crafts for Cub Scout Program
$
1,620.00
S
162.00
10 BSA, Pgm, Camping, etc for Cub Scouts
$
3,825.00
$
382.50
10 BSA, Pgm, Camping, etc for Boy Scouts
$
605.37
$
605.37
5% Emergency/Contingency Fund
$
12,712.77
Total
NewTroop Expenses.xls/LAAC Totals Scouting Page 1 12/5/2001 8:52 PM
Scouting II Budget
(Girl Scouts of America)
I NOTE: The above is based on 48 girls in the LAAC Scouting Program for first
Anticipated Income During First Year
Total
Girl Scout Budget For First Year
,S 1,028.57
$ 30.00 Per Scout Family (Annual Dues) based on 48 Youth
LAAC Cost
(34 Famililes in LAAC Scouting Pgm [1.4 youth per family])
864.00
Total
LAAC Cost Description
Actual Cost
Family
Cost
$
1,903.90
$
1,903.90 Basic Troop Start-up Costs to begin Girl Scout Meetings
$
1,903.90
$
-
$ 864.00
Total Expenditure of Income
$
1,043.25 *Girl Scout Camping Equipment er Patrol 2 Patrols
$
1,043.25
$
Annual Income to fund ceremonies, campersl,ips, purchase awards, first aid
71.33
kits, rope, material to build & maintair. Pare Boxes, etc.
$
207.05 *Individual Scout Camping Equipment 15 Scouts
$
230.05
$
23.01
$
9,180.00
$
382.50 24 Annual Brownie Scout Fees (BSA Reg, camping, Dues, etc)
$
473.00
$
90.50
$
9,180.00
$
382.50 24 Annual Junior Scout Fees (BSA Reg, camping, Dues, etc)
$
473.00
$
90.50
$
-
$
382.50 *15 Annual Cadette Scout Fees (BSA Reg, camping, Dues, etc)
$
473.00
$
90.50
$
-
$
382.50 *15 Annual Senior Scout Fees (BSA Reg, camping, Dues, etc)
$
473.00
$
90.50
$
1,661.04
$
69.21 24 Brownie Scout Uniforms Grades 1 - 3
$
76.90
$
7.69
$
1,711.80
$
71.33 24 Junior Scout Uniforms (Grades 3 - 6)
$
79.25
$
7.93
$
-
$
71.33 *15 Cadette Scout Uniforms Grades 6 - 9
$
79.25
$
7.93
$
-
$
71.33 *15 Senior Scout Uniforms Grades 9 - 12
$
79.25
$
7.93
$
1,181.84
$
1,181.84 5% Emergency/Contingency Fund
* Cadette & Senior Program to begin Spring of 2003
$
24,818.58
Total Cost To Begin & Operate Girl Scout Program for 48 youth in first year
I NOTE: The above is based on 48 girls in the LAAC Scouting Program for first
Anticipated Income During First Year
Total
Income Description
,S 1,028.57
$ 30.00 Per Scout Family (Annual Dues) based on 48 Youth
LAAC Cost
(34 Famililes in LAAC Scouting Pgm [1.4 youth per family])
864.00
$ 18.00 GSA Fees for 48 Scouts
1,892.57
Total
Basic Scout Troop Start-up Costs to begin Troop Meetings
Anticipated Annual GSA Expenditures
Total
Amount Description
$ 336.00
$ 7.00 GSA Registration
$ 144.00
$ 3.00 Insurance Fees
$ 384,00
$ 8.00 GSA Magazine (Omit if Duolicate in family)
$ 864.00
Total Expenditure of Income
$ 1,892.57
Annual Scouting Income
$ 864.00
Annual GSA Expenditures
$ 1,028.57
Annual Income to fund ceremonies, campersl,ips, purchase awards, first aid
71.33
kits, rope, material to build & maintair. Pare Boxes, etc.
I NOTE: The above is based on 48 girls in the LAAC Scouting Program for first
GSA Budget.xls/GSA Bdgt Page 1 of 1 12/6/2001 11:02 PM
Girl Scout Budget For Second Year
Total
LAAC Cost
Description
$
-
$
-
Basic Scout Troop Start-up Costs to begin Troop Meetings
$
1,043.25
$
1,043.25
Purchase/Replace/Replenish Troop Camping Equipment
$
346.05
$
69.21
Brownie Scout Uniform Costs for 5 Scouts
$
356.63
$
71.33 Junior Scout Uniform Costs for 5 Scouts
$
356.63
$
71.33
Cadette Scout Uniform Costs for 5 Scouts
$
356.63
$
71.33
Senior Scout Uniform Costs per Scout 5 Scouts
$
3,105.68
$
207.05
Individual Scout Camping Equipment 15 Scouts
$
7,650.00
$
382.50
20 GSA Fees, Dues, Carr ing, etc for Scouts
$
660.74
$
660.74
5% Emergency/Contingency Fund
F$-13,875.59
Total to operate Troop during the 2nd year wrth 68 youth
GSA Budget.xls/GSA Bdgt Page 1 of 1 12/6/2001 11:02 PM
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
January 31, 2002
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Authorize the City Manager to Negotiate and Execute a Lease
Agreement with the Lodi Adopt -A -Child Foundation for the New Shanghai
Restaurant Property, 100 East Pine Street, and Authorize the Lodi Boys
& Girls Club to Sub -Lease Space to the Community Partnership for
Families of San Joaquin
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, February 6, 2002. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the regular calendar for Council discussion. You are welcome to attend.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at 333 -6702 -
If you have any questions about the item itself, please call Dennis Callahan at 333-6800,
ext. 2690.
4%wri V-4
(1( Richard C. Prima, Jr.
` Public Works Director
RCP/lm
s�
Enclosure
cc: City Clerk
NCADOPTACHILDLEASE
ANGELINA CAMPOS DPTY DIR DENNIS LEWIS PRES RICHARD JONES DIR
COMMUNITY PTP FOR LODI ADOPT A CHILD LODI BOYS & GIRLS CLUB INC
FAMILIES OF SAN JOAQUIN P 0 BOX 2479 1050 S STOCKTON ST
P 0 BOX 1569 LODI CA 95241 LODI CA 95240
STOCKTON CA 95201-1569
PAT PATRICK EXEC DIR
CHAMBER OF COMMERCE
35 S SCHOOL ST
LODI CA 95240
JAN YOUNG
BANK OF LODI
701 S HAM LN
LODI CA 95242
ADOPTACHILDLEASE
BOB JOHNSON
PARKS & RECREATION COMM
c/o 1311 MIDVALE RD
LODI CA 95240
GARY GREIDER
LODI NEWS SENTINEL
125 N CHURCH ST
LODI CA 95240
TONY ALEGRE
FRANK C ALEGRE TRUCKING INC
5100WHWY12
LODI CA 95242
DENNIS CALLAHAN
FLEET & FACILITIES MGR
LODI PUBLIC WORKS DEPT