HomeMy WebLinkAboutAgenda Report - February 6, 2002 I-06AGENDA TITLE: Authorize the City Manager to Execute a Professional Services Agreement with Watry Design Group for
Design and Construction Administration Services for the New Civic Center Parking Structure, Corner of
Elm and Church Streets ($365,000); Execute Contract Change Orders as Needed; and Appropriate
Funds for the Design and Construction Administration Services
MEETING DATE: February 6, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute a professional services
agreement with Watry Design Group, of Redwood City, for the final design of the new Civic
Center Parking Structure (including construction drawings, specifications, and construction
administration); execute contract change orders, as needed; and appropriate funds for the
design and construction administration services.
BACKGROUND INFORMATION: At its June 20, 2001 meeting, City Council authorized the City Manager to execute a
professional services agreement with Watry Design Group for the concept design of
the new Civic Center Parking Structure. This work has been completed and the next
phase is to complete the final design for the structure.
Final design services will consist of preparing detailed construction drawings and specifications. Construction administration
services are also included. The design phase further defines the Civic Center Parking Structure project, including details of
the site and floor plans, building finishes, complete building systems (electrical, mechanical, etc.), and specific products to be
used. Construction administration services include submittal review and approval, project meeting attendance, and site visits
by the architect and his design consultants during construction. It is anticipated that this phase of the project will take eight
months to complete after which time staff will return to Council to approve the specifications and authorize advertising for
bids for construction of the structure. The agreement will be on a time -and -materials basis, not to exceed $365,000.
The proposed Civic Center Parking Structure is anticipated to accommodate 350± vehicles, and be located on the east side
of the existing Public Safety and City Hall buildings. The budget estimate for this project is $6.1 million, including design (net
gain of 279 new stalls). The new structure will provide parking for City staff at City Hall, the Public Safety Building and the
new Police Building. In addition, the parking structure will be available for Downtown merchants and customers. At an
earlier Shirtsleeve Session, staff and Watry Design Group presented this project with an option for a smaller structure. That
option provided a total of 275 stalls which only yielded 209 new stalls due to the incorporation of the existing surface lot. The
budget for that option was $5.2 million.
As part of this work, the consultant will prepare more detailed elevation and perspective drawings. A presentation will be
made to the City Council and public early in this work to obtain direction on the final design.
Staff is prepared to respond to questions Council may have during the meeting.
FUNDING: Funding for this phase from General Fund Capital (reimbursable through financing).
Funding Available: U.i � & �0 �
Vicky McAthie, inance Director
Q4C. Prima, r.
Public Works Directo
Prepared by Gary Wiman, Project Manager
RCP/GW/lm
cc: Watry Design Group
Gary Wiman, Project Manager
APPROVED:
Dixon Flynn -- City Manager
CFINALDESIGN 01/29/02
RESOLUTION NO. 2002-28
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH WATRY DESIGN GROUP FOR DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE NEW CIVIC CENTER PARKING
STRUCTURE AT THE CORNER OF ELM AND CHURCH STREETS; AND
FURTHER AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT
CHANGE ORDERS AS NEEDED; AND APPROPRIATE FUNDS FOR THE
DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Watry Design
Group for design and construction administration services for the new Civic Center Parking
Structure at the corner of Elm and Church Streets; and
BE IT FURTHER RESOLVED, that the Lodi City Council further authorizes the City
Manager to execute contract change orders as needed for this project; and
BE IT FURTHER RESOLVED, that funds not to exceed $365,000.00 be
appropriated from General Fund Capital (reimbursable through financing) for the design and
construction administration services for this contract.
Dated: February 6, 2002
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I hereby certify that Resolution No. 2002-28 was passed and adopted by the Lodi
City Council in a regular meeting held February 6, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — Hitchcock
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
O '
SUSAN J. BLACKSTON
City Clerk
2002-28
CITY COUNCIL
PHILLIP A. PENNINO, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
Watry Design Group
815 Hamilton Street
Redwood City, CA 94063
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdepta@lodi.gov
http:llwww.lodi.gov
January 31, 2002
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement
with Watry Design Group for Design and Construction Administration Services
for the New Civic Center Parking Structure, Corner of Elm and Church Streets
($365,000); Execute Contract Change Orders as Needed; and Appropriate
Funds for the Design and Construction Administration Services
Enclosed for your information is a copy of background information on subject item on
the City Council agenda of Wednesday, February 6, 2002. The meeting will be held at
7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the regular calendar for Council discussion.
If you have any questions about the item, please call Gary Wiman at (209) 367-1140.
r
ichard C. Prima, Jr.
Public Works Director
RCP/Im
Enclosure
cc: City Clerk
NUINALDESIGN