HomeMy WebLinkAboutAgenda Report - February 6, 2002 I-05AGENDA TITLE: Authorize the City Manager to Negotiate and Execute a Professional Services Agreement with
Wenell Mattheis Bowe for Design and Construction Administration Services for the New Electric
Utility Building, Corner of Guild Avenue and Thurman Street, and Execute Contract Change Orders
as Needed; and Appropriate $550,000 for the Project
MEETING DATE: February 6, 2002
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to negotiate and execute a professional
services agreement with Wenell Mattheis Bowe, of Stockton, for the final design of the new
Electric Utility Building (including but not limited to construction drawings, specifications, and
construction administration), and execute contract change orders as needed; and
appropriate $550,000 for this project.
BACKGROUND INFORMATION: At its November 17, 1999, meeting, City Council authorized the City Manager to
execute a professional services agreement with Wenell Mattheis Bowe for schematic
design of a new Electric Utility Building. This work has been completed (see Exhibits A,
B, and C) and the next phase is to complete the final design for the facility.
Final design services will consist of preparing detailed construction drawings and specifications for the entire site and
Electric Utility Department buildings, except the warehouse and possible animal shelter. Construction administration
services may also be included. The design phase further defines the Electric Utility Building Project, including details of the
site, floor plans, building sections and elevations, building finishes, complete building systems (electrical, mechanical, etc.),
and specific products to be used. Construction administration services would include submittal review and approval, project
meeting attendance and site visits by the architect and his design consultants during construction. It is anticipated that the
design will be completed within eight months, at which time staff will return to Council to approve the plans and specifications
and for authorization to go to bid for construction of the building. The contract will be on a time -and -materials basis, not to
exceed $515,000.
The proposed Electric Utility facility will be a one-story building located on the north side of Thurman Street, west of
Guild Avenue, for a preliminary construction cost estimate of $7.4 million. The new building will include office space,
operations (dispatch) center, workshops, locker rooms, storage and site buildings, and improvements for equipment storage
to accommodate the current and long-term needs of the Electric Utility Department.
Staff will be prepared to respond to any questions Council may have during the meeting and will be available to further
describe the components of the project. A rendering of the building fagade and site and floor plans will also be available.
FUNDING: Electric Utility Capital $550,000 (contract plus contingencies)
Funding Available: I i . f . - ALC W&'4 ,
/� Vi ky McAt ie, Finance Director
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Richard C. Prima,
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RCP/ANVlGW/IUIm Public Works Director Electric Utility Director
attachments
cc: Larry Wenell
Gary Wiman, Project Manager
APPROVED: /
H. Dixon Flynn -- City Manager
CWMBEUDCOMPLDESIGNAGREE 01/30/02
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EXHIBIT B
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CITY COUNCIL
PHILLIP A. PENNING, Mayor
SUSAN HITCHCOCK
Mayor Pro Tempore
EMILY HOWARD
KEITH LAND
ALAN S. NAKANISHI
Mr. Larry Wenell
Wenell Mattheis Bowe
246 East Main Street
Stockton, CA 95202
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
January 31, 2002
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Authorize the City Manager to Negotiate and Execute a Professional
Services Agreement with Wenell Mattheis Bowe for Design and
Construction Administration Services for the New Electric Utility Building,
Corner of Guild Avenue and Thurman Street, and Execute Contract
Change Orders as Needed; and Appropriate $550,000 for the Project
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, February 6, 2002. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Gary Wiman at 367-1140.
icha��P
rima, Jr�
Public Works Director
RCP/Im
Enclosure
cc: City Clerk
NCWMBEUDCOMPLDESIGNAGREE