HomeMy WebLinkAboutAgenda Report - February 6, 2002 I-03p"5 CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize City Manager to accept a donation offer on behalf of the City of Lodi of
various indoor sporting and athletic facility equipment from Dave Vaccarezza;
approve letter of understanding addressing the donation; and authorize staff to
obtain bids as needed for transportation and warehouse storage space
MEETING DATE: February 6, 2002
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: Authorize City Manager to accept a donation offer on behalf of the City of
Lodi of various indoor sporting and athletic facility equipment from Dave
Vaccarezza; approve letter of understanding addressing the donation;
and authorize staff to obtain bids as needed for transportation and
warehouse storage space.
BACKGROUND INFORMATION: Mr. Vacarrezza, owner of Breakaway Sports in Galt, California has
offered to donate several facility items from his business to the City
of Lodi Parks and Recreation Department.
Items include two full size basketball courts and standards, two indoor soccer arenas, scoreboards,
bleachers, snack bar concession operations, modular restrooms, modular offices, and a variety of other
items. A list of items is attached.
Mr. Vacarrezza has requested that all the donated items be used to benefit the participants in Parks
and Recreation activities and programs in Lodi.
Staff recommends acceptance of this generous offer with the stipulation that if the City does not utilize
the major items within 24 months then all items will be returned to Mr. Vaccarezza. The donation of this
equipment has a very exciting possible benefit to our operations. Whether we find a way to set up the
floors and use them immediately or incorporate them into the new Indoor Complex in the future they
would represent a welcome addition to our list of assets.
Staff has begun investigating possible set up options for the floors for both basketball and soccer uses.
Large warehouse or open span buildings are needed and there would be lease costs involved with
utilizing facilities which have been identified.
Transportation of the equipment and storage of the equipment is our most pressing challenge and we
are informed that roughly 8,000 sq. ft. of space may be needed. Mr. Vaccarezza has offered to allow
storage of the items for up to twelve months at no charge to the City. If Council accepts this donation,
APPROVED:
H. Dixon Flynn -- Cilry Manager
MOW
staff recommends that Council also approve staff to obtain bids for transportation and warehouse
space for storage as needed in the future. Research indicates that warehouse space in our area
leases for between $.22 and $.46 per square foot per month.
FUNDING:
Transportation costs under investigation at this time.
Any needed funding to come from City contingency funds.
r
Roger altz
Parks and Recreation Director
RB:tI
cc: City Attorney
APPROVED:
H. Dixon Flynn -- City Manager
01130/02
WMAW1
January 30, 2002
Mr. David Vaccarezza
P.O. Box 2696
Lodi, California 95241-2696
LETTER OF UNDERSTANDING:
Dear David;
This letter is written in response to recent conversations regarding a possible donation to
the City of Lodi. You indicated a willingness to consider donating equipment and items
from your Breakaway Sports business to the City. This offer is very generous and
exciting for us for many reasons.
This letter is intended to clarify the donated items and the manner in which the items will
be utilized. The donation will consist of all items listed on the attached memo inventory
sheets (attachment A). The City will collect and store the equipment/items or utilize
them at locations of its choosing. If requested by City, storage of the items will be
provided by Mr. Vaccarezza at no cost to the City for up to twelve (12) months from the
date of acceptance of the donation offer. If after twelve (12) months, storage of some or
all of the equipment/items is still required and if Mr. Vaccarezza's storage facilities are
available, Mr. Vaccarezza agrees to offer to the City the required storage at market rates
that will be agreed to by both parties. The City accepts the equipment/items in as is
condition with no assurances or warranties expected or implied.
It is understood and agreed that the City will attempt to utilize all the items donated,
specifically including the basketball courts and the soccer arenas and surfaces, to provide
various Parks and Recreation programs and services to the community. The City will
attempt to utilize all the items as soon as possible. If any of the major items are not put to
use or are not a key component of a City capital project, approved by City Council
including funding for construction, within 24 months of the date of this letter, then all
equipmentlitems will be returned to Mr. Vaccarezza, within 30 days and in the same
condition received excepting normal wear and tear, with no further obligations of the part
of the City of Lodi or Mr. Vaccarezza.
Our signatures below indicated agreement on these issues as presented in this letter.
Once again, thank you for your generous donation offer to our City.
Sincerely,
H. Dixon Flynn
City Manager
H. Dixon Flynn Dave Vaccarezza
From the Desk of
FIT= I#c WAPZI
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To:
Roger Baltz
Lodi Parks and Recreation Dept.
From:
David Vaccarezza
Date:
December 20, 2001 I�r
Re:
Breakaway Sports
Roger, enclosed please find a detailed list of what is available at
Breakaway Sports.
Give me a call when you have the opportunity so we can go out and
see the facility.
P.O. Box 2696 Lodi, CA 95241-2696 0 (209)369-7242 Fax (209)369-2703
A1TACHMM A
Breakaway Sports Centers, LLC
Fixed Asset Schedule
As of:
11130/01
Description Equip ID #
Date
Acquired
Asset
Cost
Furniture & Fixtures:
Pro -Shop Fixtures
11/01/99
4,509.06
Party Room Furniture
11/01/99
903.38
Total Furniture & Fixtures
8,258.35
Equipment:
Soccer
Arena #1
11/01/99
54,850.00
Scoreboard
11/01/99
3,555.75
Turf - Arena #1
11/01/99
64,102.34
Turf - Arena #2
11/01/99
33,731.00
Benches
11/01/99
614.18
Nets
11/01/99
3,823.21
Misting Fans
11/01/99
18,232.09
Hockey
Arena #2
11/01/99
67,965.75
Scoreboard
11/01/99
3,555.75
Hockey Floor (Icecourt)
11/01/99
34,325.00
Benches
11/01/99
614.18
Nets
11/01/99
3,900.00
Basketball
Floor - NBA
11/01/99
99,215.38
Floor - NCAA
11/01/99
29,487.00
Brass Floor Plates
11/01/99
480.00
Benches
11/01/99
581.36
Scoreboards
11/01/99
5,902.86
Standards (Hoops)
11/01/99
22,234.70
Other
Snack Bar- Kiosk
11/01/99
56,284.00
Sales Tax on Kiosk Equipment
04/01/00
1,136.07
Snack Bar - Equipment
11/01/99
25,580.66
Party Roon Dasherboard System
11/01/99
6,133.00
Bleachers
11/01/99
2,171.90
Cooling System
11/01/99
3,450.00
Gas Heaters
11/01/99
30,812.00
Murals
11/01/99
47,800.00
Padding on Structual Poles
11/01/99
5,749.98
Pro Shop Displays
11/01/99
2,000.00
Benches
04/01/00
858.72
Bleachers-M.A.S.A
05/31/00
2,179.50
Bleachers
02/28/01
1,344.12
Bleachers
03/31/01
590.48
Total Equipment
748,734.74
Breakaway Sports Centers, LLC
Fixed Asset Schedule
As of:
11130/01
Description
Computer Equipment:
Smartcard I.D. System
Total Computer Equipment
Buildings:
Modular Buildings
Permits
Total Buildings
Grand Total
Date Asset
Equip ID # Acquired Cost
11/01/99 9,002.05
12,840.78
11/01/99 292, 788.00
11/01/99 6,790.00
299, 578.00
1,'069,411.87
Breakaway Sports Centers, Incorporated
December 2001
Breakaway Sports Centers, Incorporated
104 Industrial Court
Galt, California 95632
EA
DRKAWAY
4 S P O R T S C E .N T E R S illiiiiii_ -,
DECEMBER, 2001
OVERVIEW
The Company's goal has always been to provide customers with a high-quality, safe, fun
and memorable place to play sports and work out on a regular basis. The company believes that
its sports center is positioned to offer a packaged experience to consumers, be popular and
universal, and have greater appeal than gyms or other sports venues by crossing age groups and
interests and maintaining a quality orientation to selling services, retail and food items. The
Company, located in Galt, California, 23 miles south of Sacramento, immediately off of
Highway 99, is an enclosed, 65,000 square foot sports recreation and sports entertainment center
that opened on November 13, 1999.
FACILITY VENUES
The following is a brief list of key venues and amenities that have been incorporated into
the Galt Center:
1. Soccer Fields (2)
2. Basketball Courts (2)
3. Roller Hockey Arena
4. Sports Cafe and Elevated Seating Area
5. Conditioning and Weight Training Area
6. Pro Shop
7. Sports Arcade
8. Party Room
FACILITY UTILIZATION
In the past 12 months facility utilization has achieved significant growth. Breakaway
Sports has seen over 400 youth and adult soccer teams in league play, in addition to numerous
tournaments. There have been over 200 basketball teams participating in league play in those
past seasons in addition to another 150 teams which have competed in tournament play.
Breakaway Sports utilizes League Organizer software to manage its player data base.
There are over 3000 players registered in the player data base for the various sports. The data
base information includes name, address, telephone and e-mail numbers, date of birth, sports
played, team affiliations, and coaching relationships.
Street Address: 104 Industrial Court • Galt, California 95632 • Phone 209.744.2572 • Fax 209.744.8368
KEY FEATURES
Key features of the Company's first Breakaway Sports Center are:
■ NBA regulation -sized basketball court designed to attract players of all skill and
experience levels.
■ NCAA regulation -sized basketball court designed to attract players of all skill and
experience levels.
■ A regulation size indoor soccer field with an AstroPlay surface to make the
playing substantially identical to an outdoor pro field.
■ A regulation size indoor soccer field with an Astro Turf surface to make the
playing substantially identical to an outdoor pro field.
■ A roller hockey arena outfitted with a professional surface to promote high-level
skating.
■ Pro shop with a focused selection of sports items for players of all ages.
■ Sports cafe featuring snack foods and fresh specialty items designed for quality
and quick purchases.
■ Party rooms that provide places for group functions such as birthday parties.
■ Multiple changing rooms to promote ease of dressing for tournament and league
sports.
■ Quality membership service program to add value and convenience to the
business.
■ Safety features such as well lighted building exterior.
VENUE DESCRIPTIONS
Below are more in-depth descriptions of key components of the Galt facility.
1. Sports Venue. Sports venues feature the highest quality surfaces available to
players today. This includes an AstroPlay surface on the main soccer field, an
Astro Turf surface on the second soccer field that was originally used by The
Tacoma Stars, Ice Court surface on the hockey arena identical to that used in The
X -Games, a regulation NBA hardwood surface from The Toronto Raptors on the
main basketball court and an NCAA hardwood surface from The Florida Gators
on the second basketball court. In addition, they are arranged to facilitate
circulation, ease of access, and reduction of interference from players of different
sports.
2. Retail. The retail store is 972 square feet and offers space for a highly focused
and edited assortment of moderately priced sporting goods that relate directly to
the sports venues featured at the center. The store can serve as a nexus for many
activities including registration of players to play, sales and rental of items
necessary to play games, registration of birthday parties, maintenance of database
of players, promotional product offerings on Breakaway's website, initial
handling of sponsorship, and trophies for awards.
Sports Cafe. The central core of the sports cafe is 230 square feet with a seating
area of approximately 1,478 square feet. Highlights of items the cafe features
include quality snack foods and drinks, such as coffee, iced tea, sports drinks,
soda pop, hot dogs, pizza, pastries, pretzels and selected impulse foods like ice
cream. The strategy is to sell foods that require limited time and labor to prepare.
However, the cafe could upgrade the quality of its offerings over other similar
cafes in sports facilities by offering such items as freshly brewed specialty coffees
like cafe latte.
ASTRO PLAY
SOCCER TURF
• Regulation Size
Indoor Field 180' x 85'
• 15,300 Square Feet
• Blended Sand and Crumb
Rubber Base - Includes
Extra Material
FOR MORE INFORMATION
CALL (249) 369-7242
NBA BASKETBALL FLOOR
FORMERLY USED BY THE
TORONTO RAPTORS
• PORTABLE
• HOOPS INCLUDED
• SCHELDE VOLLEYBALL
FLOOR SLEEVES
MODEL #62107
• HERRINGBONE
DESIGN
• EXPERIENCE THE
FEEL OF THE
NBA
FOR MORE INFORMATION
CALL (209) 369-7242
NCAA BASKETBALL FLOOR
FORMERL Y USED B Y THE
FLORIDA GATORS
FOR MORE INFORMATION
CALL (209) 369-7242
INDOOR SOCCER
DASHER BOARD SYSTEM
Manufactured
Durable Composite
Wall Design
Spectator Visibi.
Plexiglass Panels
i for Teams and
FOR MORE INFORMATION
CALL (209) 369-7242
SOCCER TURF
• Used Formerly By The TACOMA STARS
• Regulation Size Indoor Field 180' x 85'
• Approximately 15,300 Square Feet
CALL (209) 369-7242
INDOOR ROLLER HOCKEY
DASHER BOARD SYSTEM
FOR MORE INFORMATION
CALL (209) 369-7242
ICE COURT
ROLLER HOCKEY SURFACE
•As Used in X -Games
• 14,830 Sq. Ft.
•22,520 Tiles
•High Traction Design
•Painted with Regulation Hockey Striping
FOR MORE INFORMATION
CALL (209) 369-7242
FREE-STANDING MODULAR
PRO SHOP & RESTROOMS
NIss10H
Includes elevated Cafe
seating area and 750
Square Foot Party Room
950 Square Foot Pro Shop
RESTROOMS INCLUDE:
- " • Stalls
• Mirrors
• Toilets
• Towel Dispensers
• Sinks
• Urinals
• Soap Dispensers
• Toilet Seat Cover Dispenser
FOR MORE INFORMATION
CALL (209) 369-7242
FOOD CART
LIKE NEW - limited use!!!
• Manufactured by Mobile
Solutions
• 2 Beverage Air
Refrigerators
Model #R134A
• 1 Beverage Air Freezer
Model #R404A
• 1 HATCO Flav-r Savor
Moisture Warmer
Model #D030786
• Soda Fountain Hook -Up
VERY CLEAN r ! r
•50 ft. Stainless Steel
Counter Space
•Meets Restaurant Quality Permitting Requirements
FOR MORE INFORMATION
CALL (209) 369-7242
CAFE
TABLES AND CHAIRS
• 24 Grey
Padded Chairs
• 31 Blue
Padded Chairs
• 10 Square Tables
• 2 Round Tables
• 47 Metal Chairs
FOR MORE INFORMATION
CALL (209) 369-7242
UNITEC
BASKETBALL SCOREBOARDS
• EVERSAN
TIME
• Indoor
Table Top
Scoreboard
• Model 9500
• LED Lights
• EVERSAN TIME
• Wall Mount
• Model 9750
• LED Lights
• Tabletop
Controller
FOR MORE INFORMATION
CALL (209) 369-7242
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MANITOWOC
ICE MACHINE
LIKE NEW!!!!
• LARGE CAPACITY
• MODEL #Q00453W
• 115 VOLT
• 11.9 AMPS
FOR MORE INFORMATION
CALL (209) 369-7242
MANITOWOC ICE, INC.
REFRIGERATOR
LIKE NEW!!!!
• MODEL #T-49
• UNIT #AK4460Y
FOR MORE INFORMATION
CALL (209) 369-7242
SMART CARD MACHINE
FOR MORE INFORMATION
CALL (209) 369-7242
SURROUND SOUND AMPLIFIER
LOUDSPEAKER SYSTEM
• 6 JBL Speakers
• Other Components
and Accessories
Key Components Include:
• 2 Rane 6 -Channel
Amplifiers
• Inter -M 4 -Zone Mixer
• Denon CD -Cassette
Combo Deck
• 4 Microphones
FOR MORE INFORMATION
CALL (209) 369-7242
TENNANT COMPANY
FLOOR SCRUBBER
• Model 5700
• Includes
Attachments
• 30 Gallon
Solution Tank
• 30 Gallon
Recovery Tank
• Includes 6 Batteries &
20 AMP Charger
FOR MORE INFORMATION
CALL (209) 369-7242
BLEACHERS
6 SETS AVAILABLE
VINYL PADDED
• 3 ROWS HIGH
• 21 FEET LONG
FOR MORE INFORMATION
CALL (209) 369-7242
PLAYER BENCHES
• 4 BENCHES AVAILABLE
• VINYL PADDED
• 7 FEET LONG EACH
FOR MORE INFORMATION
CALL (209) 369-7242
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BASKETBALL
WALL MURAL
• One -of -a -kind
• Custom Painted on Plywood Panels
• App. 1,000+- sq. ft.
FOR MORE INFORMATION
CALL (209) 369-7242
WINNERS
WALL MURAL
• One -of -a -kind
• Custom Painted on Plywood Panels
• App. 1,000+- sq. ft.
FOR MORE INFORMATION
CALL (209) 369-7242
ROLLER HOCKEY
WALL MURAL
• One -of -a -kind
• Custom Painted on Plywood Panels
• App. 1,000+- sq. ft.
FOR MORE INFORMATION
CALL (209) 369-7242
UNIVERSAL FOG
6 FAN COOLING SYSTEM
FOR MORE INFORMATION
CALL (209) 369-7242
DESKS / DIVIDERS
2 RECEPTIONIST
DESKS -BLUE
DIVIDERS
HOLDERS
FOR MORE INFORMATION
CALL (209) 369-7242