HomeMy WebLinkAboutAgenda Report - February 6, 2002 E-10CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution authorizing the City Manager to execute a professional consulting services
contract with Stantec Consulting, Incorporated for design of DeBenedetti Park (G -Basin) and
appropriate $545,000 for the project
MEETING DATE: February 6, 2002
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council adopt the resolution authorizing the City Manager to
execute a professional consulting services contract with Stantec Consulting,
Incorporated and allocate $545,000 for the design of the DeBenedetti Park (G -
Basin) project.
BACKGROUND INFORMATION: In response to input from public meetings, community members, potential
user groups and organizations, the Parks and Recreation Commission,
and staff the DeBenedetti Park project has been identified and approved
as a high priority by the City Council.
On August 15, 2001, the City Council approved staff to proceed with a Request for Qualifications (RFQ) to Provide
Planning and Engineering Services process to move forward toward design of DeBenedetti Park.
The RFQ document provided a variety of summary and project description information. Some of the highlights of
this information include the following:
Lodi Parks and Recreation serves an official population of 57,900. To this population we offer 28 active
and passive parks facilities.
The City of Lodi is located 90 miles east of San Francisco, 34 miles south of Sacramento, adjacent to U.S.
Highway 99 and is easily accessible to Interstate 5. As the northern -most city in the San Joaquin County,
Lodi bridges the areas of Northern and Central California. Its location places Lodi in the path of a dynamic
growth corridor ideally situated for business and industry.
A preliminary concept plan was prepared for DeBenedetti Park in 1993 and site acquisition is complete.
The plan calls for a variety of features including, but not limited to the following:
1. Three (3) sixty foot lighted baseball fields.
2. Three (3) ninety foot lighted baseball fields.
3. Two (2) full size lighted soccer fields.
4. One multi -use lighted athletic field.
5. "Tiered" grading such that some fields can remain usable in winter except during major
storms.
At a minimum, the following design elements will apply for this project:
1. Phased development in compliance with budgetary realities.
2. Features conducive to effective and efficient maintenance and operation cost.
3. Multiple use.
4. Lighted athletic fields.
APPROVED:
H. Dixon Flynn -- City Manager
01/29/02
cog �Q�CITY OF LODI COUNCIL COMMUNICATION
DeBenedetti Park (G -Basin) consists of an undeveloped area of 49 acres in the southwest corner of Lodi.
The City desires to develop the acreage into a lighted multi -use outdoor sports facility for baseball, soccer,
and miscellaneous active recreation. The City has also acquired the site for use as a drainage basin.
Design is needed to develop the area into a dual use facility for parks and recreation and a drainage basin.
The drainage basin receives runoff from approximately 800 acres of developed land and will be emptied
after a storm by gravity and pumping. The goal of the DeBenedetti Park design plan is to provide detailed
information regarding cost estimates; concept design; preliminary design; and final design of the project.
Construction plans and specifications will be produced from this work.
In response to the RFQ advertisement the City received roughly forty one (41) inquiries for information.
Twelve (12) firms submitted statements of qualifications by the required deadline. A review group made up of
representatives of the Boosters of Boys and Girls Sports (BOBS), the Lodi Sports Foundation, the Parks and
Recreation Commission, the Public Works Department, the Community Development Department, the City
Manager's Office, and the Parks and Recreation Department reviewed the submittals and narrowed the submittals
to six firms which were then interviewed by representatives of the Lodi Sports Foundation, the Public Works
Department, and the Parks and Recreation Department.
Through this process Stantec Consulting, Incorporated was selected as the top ranked firm and staff conducted
reference checks. A contract has now been negotitated and is attached for Council consideration for approval.
The professional services contract with this firm is structured as a master contract with specific scope of work
items identified. The design work for the project will move forward in phases with City approval required for each
phase before proceeding.
Significant aspects of the contract include requirements to conduct community meetings for public input, monthly
progress meetings with the City Manager and relevant staff, timeline schedules and rate schedules for scope of
work phases, and regular meetings with a design steering committee.
FUNDING:
$ 493,036 To come from COP Financing for construction of General Fund Capital Projects.
$51,964 10% contingency rounded up to come from COP Financing for construction of General Fund
Capital Projects.
$ 545,000 Total
Funding available: JKe d-
Finance Directo
4.
< e', YR:
RogeAaltz Richard C. Prima, r.
Parks and Recreation Director Public Works Director
RB:tI
cc: City Attorney
APPROVED:
H. Dixon Flynn -- City Manager
O=9=
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
ARTICLE 1
PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on by and between the
CITY OF LODI, a municipal corporation (hereinafter "CITY"), STANTEC CONSULTING,
INC. (hereinafter "CONSULTANT").
Section 1.2 Purpose
CITY selected the CONSULANT to provide the design services required in
accordance with attached scope of services, Exhibit A.
CITY wishes to enter into an agreement with CONSULTANT for design of the
DeBenedetti Park project, (hereinafter "Project") as set forth in the Scope of Services
attached here as Exhibit A.
ARTICLE 2
SCOPE OF SERVICES
Section 2.1 Scope of Services
CONSULTANT, for the benefit and at the direction of CITY, shall perform the
scope of services as set forth in Exhibit A, attached and incorporated by this reference.
Section 2.2 Time For Commencement and Completion of Work
CONSULTANT shall commence work within ten (10) days of executing this
agreement, and complete work under this agreement based on the timeline shown in
Exhibit A.
CONSULTANT shall submit to CITY the design improvement plans, special
provisions, and other project deliverables for the project, as indicated on the project
design schedule attached to the project scope.
CONSULTANT shall not be responsible for delays caused by the failure of CITY
staff or agents to provide required data or review documents within the appropriate time
frames. The review time by CITY and any other agencies involved in the project shall
not be counted against CONSULTANT's contract performance period. Also, any delays
due to weather, vandalism, acts of God, etc., shall not be counted. CONSULTANT shall
remain in contact with reviewing agencies and make all efforts to expedite the review
process and the return of all comments.
Stantec Consulting Agreement - DeBenedetti 1
Section 2.3 Meetings
CONSULTANT shall attend meetings as indicated in the Scope of Services,
Exhibit A.
Section 2.4 Staffing
CONSULTANT acknowledges that CITY has relied on CONSULTANT's special
capabilities and on the qualifications of CONSULTANT's principals and staff as identified
in its proposal to CITY. The scope of services shall be performed by CONSULTANT,
unless agreed to otherwise by CITY in writing. CITY shall be notified by CONSULTANT
of any change of Project Manager and CITY is granted the right of approval of all
original, additional and replacement personnel in CITY's sole discretion and shall be
notified by CONSULTANT of any changes of CONSULTANT's project staff prior to any
change.
CONSULTANT certifies that it is prepared to and can perform all services within
the scope of services within the time frame specified in Exhibit A. CONSULTANT
represents and warrants that it has, or will have at the time this agreement is executed,
all licenses, permits, qualifications, insurance and approvals of whatsoever nature are
legally required for CONSULTANT to practice its profession, and that CONSULTANT
shall, at its own cost and expense, keep in effect during the life of this agreement all
such licenses, permits, qualifications, insurance and approvals.
Section 2.5 Subcontracts
CITY acknowledges that CONSULTANT may subcontract certain portions of the
scope of services to subconsultants as specified and identified in Exhibit A. Should any
subconsultants be replaced or added after CITY's approval, CITY shall be notified within
ten (10) days and said subconsultants shall be subject to CITY's approval prior to
initiating any work on the Project. CONSULTANT shall remain fully responsible for the
complete and full performance of said services and shall pay all such subconsultants.
ARTICLE 3
COMPENSATION
Section 3.1 Compensation
CONSULTANT's compensation for all work under this agreement shall not
exceed the provisions of Exhibit B, attached and incorporated by this reference.
CONSULTANT shall not undertake any work beyond the scope of this agreement
unless such additional work is approved in advance and in writing by CITY.
Stantec Consulting Agreement - DeBenedetti 2
Section 3.2 Method of Payment
CONSULTANT shall submit invoices for completed work on a monthly basis,
providing, without limitation, details as to amount of hours, individual performing said
work, hourly rate, and indicating to what aspect of the scope of services said work is
attributable.
Section 3.3 Costs
The fees shown on Exhibits B include all reimbursable costs required for the
performance of the individual work tasks by CONSULTANT and/or subconsultant and
references to reimbursable costs located on any fee schedules shall not apply. Payment
of additional reimbursable costs considered to be over and above those inherent in the
original Scope of Services shall be approved by CITY.
CONSULTANT charge rates are attached and incorporated a Exhibit B. The
charge rates for CONSULTANT shall remain in effect and unchanged for the duration of
the Project unless approved by CITY.
Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONSULTANT
to CITY for services under this Agreement. Upon request, CONSULTANT agrees to
furnish CITY, or a designated representative, with necessary information and assistance.
CONSULTANT agrees that CITY or its delegate will have the right to review,
obtain and copy all records pertaining to performance of this Agreement.
CONSULTANT agrees to provide CITY or its delegate with any relevant information
requested and shall permit CITY or its delegate access to its premises, upon reasonable
notice, during normal business hours for the purpose of interviewing employees and
inspecting and copying such books, records, accounts, and other material that may be
relevant to a matter under investigation for the purpose of determining compliance with
this requirement. CONSULTANT further agrees to maintain such records for a period of
three (3) years after final payment under this Agreement.
ARTICLE 4
MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this agreement, CONSULTANT shall not
discriminate in the employment of its employees or in the engagement of any
Stantec Consulting Agreement - DeSenedetti 3
subconsultants on the basis of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, age, or any other criteria prohibited by law.
Section 4.2 Insurance Requirements
CONSULTANT shall at all times maintain at CONSULTANT's expense
professional liability insurance coverage in the amount of $1,000,000. CONSULTANT's
insurance carrier shall provide thirty (30) days written notice to CITY prior to canceling or
materially changing the terms of such coverage.
In accordance with the provisions of Section 3700 of the California Labor Code,
CONSULTANT shall secure at its own expense and maintain during the life of this
agreement, Workers' Compensation coverage for its employees as necessary to protect
CONSULTANT and its employees under the Workers' Compensation Insurance and
Safety Act. Such insurance shall be in standard form and shall relieve CITY of all
responsibility for such claims and/or liability.
In addition to Workers' Compensation and Professional Liability Insurance,
CONSULTANT shall comply with the insurance requirements set forth in Exhibit C,
which is attached to this agreement and incorporated by this reference.
Section 4.3 Attorney's Fees
In the event any dispute between the parties arises under or regarding this
agreement, the prevailing party in any litigation of the dispute shall be entitled to
reasonable attorney's fees from the party who does not prevail as determined by the
court.
Section 4.4 Successors and Assigns
CITY and CONSULTANT each bind themselves, their partners, successors,
assigns, and legal representatives to this agreement without the written consent of the
others. CONSULTANT shall not assign or transfer any interest in this agreement without
the prior written consent of CITY. Consent to any such transfer shall be at the sole
discretion of CITY.
Stantec Consulting Agreement - DeBenedetti 4
Section 4.5 Notices
Any notice required to be given by the terms of this agreement shall be deemed
to have been given when the same is personally served or sent by certified mail or
express or overnight delivery, postage prepaid, addressed to the respective parties as
follows:
To CITY: City of Lodi
Parks and Recreation Director
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
To CONSULTANT: STANTEC CONSULTING, INC.
Jordan Postlewait, Project Manager
2590 Venture Oaks Way
Sacramento, CA 95833
Section 4.6 Cooperation of CITY
CITY shall cooperate fully in a timely manner in providing relevant information
that it has at its disposal.
Section 4.7 Consultant is Not an Employee of CITY
It is understood that CONSULTANT is not acting hereunder in any manner as an
employee of CITY, but solely under this agreement as an independent contractor. CITY
shall not under any circumstances be liable to CONSULTANT or any person or persons
acting for or under it for any deaths, injuries, or property damage received or claimed,
unless any such liability arises by virtue of the sole negligence by CITY, its officers,
agents, or employees. CONSULTANT agrees to indemnify, defend and hold CITY free
and harmless from any and all liability therefor which is due to any negligent acts, errors
or omission of CONSULTANT or any of its officers, agents, employees or
subconsultants.
Section 4.8 Termination
CITY may terminate this agreement by giving CONSULTANT at least ten (10)
days written notice. Where phases are anticipated within the Scope of Services, CITY
may terminate at the conclusion of any such phase. Upon termination, CONSULTANT
shall be entitled to payment as set forth in the attached Exhibit B to the extent that the
work has been performed. Upon termination, CONSULTANT shall immediately suspend
all work on the Project and deliver any documents or work in progress to CITY.
However, CITY shall assume no liability for costs, expenses or lost profits resulting from
Stantec Consulting Agreement - DeBenedetti 5
services not completed or for contracts entered into by CONSULTANT with third parties
in reliance upon this agreement.
Section 4.9 Severability
The invalidity in whole or in part of any provision of this agreement shall not void
or affect the validity of any other provision of this agreement.
Section 4.10 Captions
The captions of the sections and subsections of this agreement are for
convenience only and shall not be deemed to be relevant in resolving any question or
interpretation or intent.
Section 4.11 Integration and Modification
This Agreement represents the entire integrated agreement between
CONSULTANT and CITY; supersedes all prior negotiations, representations, or
agreements, whether written or oral, between the parties; and may be amended only be
written instrument signed by CONSULTANT and CITY.
Section 4.12 Applicable Law
This agreement shall be governed by the laws of the State of California.
Section 4.13 Contract Terms Prevail
All exhibits and this agreement are intended to be construed as a single
document. Should any inconsistency occur between the specific terms of this
agreement and the attached exhibits, the terms of this agreement shall prevail.
Section 4.14 Authority
The undersigned hereby represent and warrant that they are authorized by the
parties to execute this agreement.
Section 4.15 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer tapes or cards,
or other material documents or data, and working papers, whether or not in final form,
which have been obtained or prepared for this project, shall be deemed the property of
CITY. Upon CITY's request, CONSULTANT shall allow CITY to inspect all such
documents during regular business hours. Upon termination or completion, all
information collected, work product and documents shall be delivered by CONSULTANT
to CITY within ten (10) days.
CITY agrees to indemnify, defend and hold CONSULTANT harmless from any
liability resulting from CITY's use of such documents for any purpose other than the
purpose for which they were prepared.
Stantec Consulting Agreement - DeBenedetti 6
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this
agreement as of the date first above written.
ATTEST:
By
SUSAN J. BLACKSTON
CITY CLERK
APPROVED AS TO FORM:
Dated:
Bye..
RANDALL A. HAY
CITY ATTORNEY
Stantec consulting Agreement - DeBenedetti 7
CITY OF LODI, a municipal corporation
By
H. DIXON FLYNN
CITY MANAGER
STANTEC CONSULTING, INC.
By:
Its:
EXHIBIT A
CITY OF LODI
PLANNING AND ENGINEERING SERVICES FOR DEBENEDETTI PARK
SCOPE OF SERVICES
PHASE 1 — CONCEPTUAL DESIGN
1.1 Project Kick Off
Prior to beginning work on the design, Stantec will meet with
representatives from the City and other interested parties to discuss
key issues. During this meeting, project contract documents will be
finalized and a project schedule adopted. Also during this meeting,
project -programming issues for the park will be refined. A key
component of this will be to review the concept of using contouring or
grading to provide internal zones with differing flood risks and to
provide for water quality improvement. The anticipated result of this
meeting would be to determine an acceptable level of risk for each of
the proposed recreational elements.
Deliverable: Meeting agenda distributed prior to meeting — Meeting
minutes and action plan.
1.2 Reconnaissance and Review Existing Conceptual Plans, Hydrologic
Information, and Other Engineering and Planning Considerations
Stantec shall perform a thorough site reconnaissance and review
preliminary conceptual plans and hydrologic information provided by
the City for the Debenedetti basin for the purpose of identifying
applicable constraints and parameters that may impact any internal
grading and drainage concepts, as well as the proposed park uses.
The Drainage Area G - Updated Watershed Study and Storm Drainage
Analysis prepared last year by Stantec includes a HEC -1 hydrologic
analysis for the watershed contributing to the DeBenedetti Park site (G
basin). As a part of this task, storm runoff volumes for the 2-, 5-, 10-,
25-, and 50 -year 48-hour storms will be estimated by incorporating
total precipitation depths for these storms into the HEC -1 model and
applying adjustment factors to the results. This will allow initial
assessments to be made regarding grading and flood risk within G
Basin as applied to the future development of DeBenedetti Park.
Other engineering and planning requirements will also be reviewed at
this initial stage of the work effort based on available information and
field reconnaissance. Upon completion of this task, Stantec will
present to the City a report which outlines opportunities and constraints
associated with the project and identifies the compatibility of the
established flood control and recreational goals and objectives.
Deliverable: Report and six copies.
1.3 Surveying and Base Mapping
The purpose of this task is to assemble and review existing data,
obtain new field data, and prepare topographic base sheets. To initiate
the task, Stantec and Baumbach & Piazza will meet with City Staff and
acquire all relevant base information such as existing tree and
boundary surveys, bench mark data and any existing record
information that may be relevant to the site.
To compile the base sheets, field survey crews will place aerial targets
and coordinate with a photogrammetric subconsultant to fly and
photograph the site. Horizontal datum shall be based on the California
State Plane Coordinate System and vertical datum shall be USC& GS
datum. Accuracy shall be generally accepted third order standards.
Permanent survey control shall be set at a location that is adjacent to
the project. Each control point shall have a horizontal and vertical
value. Control points shall be inter -visible, out of construction limits,
and provide survey control for the project. The City shall approve
location of the control. All features visible in the aerial photography will
be digitally plotted using analytical stereoplotters. Digital data will be
on single file in Autocad format. The topographic information will be
compiled at a one -foot contour interval and have a scale of V=20".
Baumbach & Piazza shall review the topographic information and, if
necessary, collect supplemental field survey data by conventional
methods using a data collector. Stantec shall meet with City staff to
determine exactly what supplemental information is needed.
Baumback and Piazza will also provide a Boundary survey for the
property and research and plot any easements that are identified on
the preliminary title report (to be supplied by the City).
Deliverable: Survey and base mapping will be included in report to be
prepared under section 1.2
1.4 Conceptual Master Plans
Based on the information obtained during subsequent tasks and with
consideration to the preliminary concept plan that was provided with
the RFQ, Stantec shall prepare up to two (2) alternative conceptual
master plans for the site at a scale of 1" = 50'. The conceptual master
plans will depict the locations and sizes for proposed park amenities,
such as football fields, soccer fields, senior baseball, youth baseball,
tot lots, sidewalks, shade structure, picnic areas, parking areas, trees
and shrubs, field lighting, well, and maintenance yard. They will also
include conceptual grading, cross-sectional views, a 3-dimensional
perspective computer rendering of site grading, preliminary cost
estimates, and an information sheets regarding pre determined levels
of flood risk.
In conformance with the Drainage Area G — Updated Watershed Study
and Storm Drainage Analysis prepared for the City by Stantec,
conceptual grading will be presented in a manner such that the
required 100 -year 48-hour storm detention volume of 202 acre-feet will
be attained at a water surface elevation of 26 feet MSL or less.
Deliverables: Color rendered exhibits depicting each of the two Master
Plan Alternatives.
1.5 Community Participation
Under the direction of the City of Lodi, Stantec will conduct a
community workshop to gain input from area residents and other
interested parties. The community workshop will be held after the
completion of Tasks 1.1 through 1.4. During the community workshop,
general introductory information regarding the dual use recreationtflood
control/water quality concept will be discussed and alternative design
solutions (Task 1.4) will be presented. Participants will be given the
opportunity to comment on the design alternatives and assist in
developing a preferred alternative, or Final Master Plan. It is assumed
that the City of Lodi will be responsible for advertising, scheduling and
establishing the time and location for the community workshop.
As part of the Community Participation process, Stantec will also make
presentations to the Planning Commission, the Parks and Recreation
Commission and the City Council (for scheduling purposes the
Planning Commission and Parks and Recreation Commission
workshops may be combined into one setting). These presentations
will occur upon completion of the conceptual designs but prior to the
completion of the Final Master Plan (see Task 1.5). During these
presentations, Stantec shall solicit additional input regarding
acceptable levels of (flood) risk for each of the planned park amenities.
1.6 Final Master Plan
After the Community Participation process has been completed,
Stantec shall develop a Final Master Plan that incorporates input
received from the public, the Planning Commission, the Parks and
3
Recreation Commission and the City Council. The Final Master Plan
may result from one of the alternative designs or may be a combination
of the two. In order to prepare the Plan to meet the needs and
expectations of all parties, Stantec shall attend up to two additional
meetings with the City. Based on the results of these meetings, a
consensus will be established regarding the preferred (or final) Master
Plan.
Deliverables: The final product will be one color rendering of the final
Master plan, a estimate of probable construction costs, and a proposed
project phasing plan.
1.7 Three Dimensional Computer Model
Stantec shall create a computer generated visual simulation for the
site. This 'virtual reality' model will be used as a design tool to view and
interact with the project three -dimensionally. Once the design is
complete it can also be used as a promotional device enabling people
to see exactly what the proposed amenities will look like, what the
viewsheds will be, and how site grading will be used to accommodate
stormwater detention.
1.8 Permitting and Environmental Review
Based on an initial site visit, Stantec anticipates that it will be
technically feasible to avoid significant project impacts through project
design or incorporation of mitigation into the project in which case a
negative declaration or mitigated negative declaration could be issued
for the project. Stantec will work with the City to in an effort to explore
this option.
To begin the process, Stantec will assist the City as the lead agency in
preparing an Initial Study in accordance with CEQA requirements and
guidelines. Based upon the findings of the Initial Study, Stantec will
work with the City to either:
* Prepare a Negative Declaration.
* Identify the likely issues that might need to be addressed by special
studies required in support of a Mitigated Negative Declaration.
* Identify the likely issues that would need to be addressed by an EIR.
This Scope does not include the preparation of a Mitigated Negative
Declaration or an EIR, but said services may be added to the Scope as
an additional service, if necessary. The City will be responsible for the
actual preparation of CEQA documents and required notices.
4
In addition to the environmental review process, Stantec shall identify
agencies with permitting authority over specific aspects of the project
and shall maintain communication and coordination efforts with such
agencies throughout all phases of the work. Stantec shall identify
permitting requirements and in conjunction with City Staff, will
determine how these requirements will be implemented.
Stantec, in close association with the City Project Manager, shall serve
as the liaison between the City and the permitting agencies. Permit
fees, if any, shall be paid directly by the City.
1.9 Monthly Progress Meetings
Stantec shall meet on a monthly basis with the Parks and Recreation
Director, the Public Works Director, The Parks Superintendent, and the
City Manager. The purpose of the meetings will be to provide the City
with progress and schedule updates, to obtain required City input,
make decisions, and discuss issues that have the potential of affecting
project schedule or budget.
5
PHASE 2 —CONSTRUCTION DOCUMENTS
2.1 Construction Documents
Stantec shall perform the detailed design of the park and produce the
construction drawings, specifications/special provisions and Statement
of Probable Construction Costs required for the construction
documents. The plans, specifications, and estimates shall be prepared
in accordance with City of Lodi policies, procedures, manuals, and
building codes, as well as the Americans with Disabilities Act (ADA).
The construction documents will cover the work necessary to bid,
construct, and put into operation the improvements included in the
project. Construction documents shall include the following:
A. Layout Plan
The layout plan will be referenced to a 50' grid established from
existing monuments located in surrounding streets, and will include a
dimensioned site plan showing locations of the following:
1. Picnic tables, benches, barbecues
2. Special paving layout (permeable paving)
3. Tot lot structures (coordinate size and design with
playground representatives)
4. Drinking fountain
5. Ball field locations
6. Shade structure locations
7. Mowstrip layouts
8. Parking lot layout
9. Restroom, concessions and maintenance buildings
10. Field lights
11. Well site (does not include design of well)
B. Drainage and Grading Plan
Storm drainage tie-ins to existing stubs, including
abandonment of the existing 48" SD inlet along Century
Blvd. and construction of a new 72" SD inlet/outlet at
Century Blvd. near the alignment of Sage Way.
2. Spot elevations and contour grading
3. Pump station, to drain the detention basin after storms once
downstream capacity is available.
4. Inlet Structure
6
C. Planting Plan
1. Species, size, quantities and location of trees, shrubs, and
groundcover.
2. Water use zoning
3. Soils report
D. Irrigation Plan
1. Sprinkler head layout
2. Valves, piping and controller location.
3. Electrical and civil coordination (points of connection)
4. Irrigation scheduling
F. Onsite Utilities
1. Sewer Service
2. Water Service
F. Electrical Plans
The electrical engineering plans will incorporate coordination with local
utility companies for electrical service, voltage drop calculations, load
calculations, one -line diagrams, and control diagrams for lighting and
the irrigation booster pump (If needed). In addition, electrical
engineering plans will include the following:
1. Irrigation booster pump electrical
2. Irrigation controller power
3. Security Lighting
4. Ball Field Night Lighting
G. Architectural Plans
1. Restroom Design
2. Maintenance Building Design
H. Construction Details
1. Site furnishings
2. Planting details
3. Irrigation details
7
4. Electrical details
1. Construction Specifications
Specifications will be provided in standard City of Lodi format
for all disciplines.
J. Final Statement of Probable Cost
Prepare final statement of probable cost.
2.2 Submittals
Stantec shall provide coordination of construction plan submittals with
the City and other reviewing agencies. We assume three submittals
per agency or department. Site plan revisions at this stage will be
billed on a time and materials basis.
Stantec shall submit and facilitate review and revision of plans,
specifications, and estimate package. Submittals shall be made to the
City at the 50%, 90% and 100% completion stages. Each submittal
shall include six (6) sets of plans, specifications, and estimates, and
the "red -lined" set of plans with City comments form the previous
submittal.
Stantec recognizes the importance of the submittal review process and
will work with City staff to ensure that deadlines are met and redline
comments from the previous submittal are addressed. Typically, we
highlight all redline comments to show that we have addressed them.
If a particular comment needs clarification or an additional explanation
as to how we propose to address it, written comments will be provided.
8
PART 3 — BIDDING AND CONSTRUCTION
3.1 Bidding
Stantec will provide assistance, as required, to the City during the bidding of the
project. The work may include answering questions from prospective bidders,
assisting the City in the preparation of addenda to the PS&E during the
advertisement period, and providing consultation and interpretation of
construction documents.
3.2 Construction Assistance (By Subsequent Agreement, if Applicable)
Stantec will provide technical and engineering assistance to the City during the
construction of the project as follows:
a. Attend project pre -construction meeting
b. Provide ongoing consultation and interpretation of construction
documents, as required
c. Review and comment on contract change orders
d. Prepare plan revisions as necessitated by contract change orders
e. Provide construction engineering assistance as required
f. Review and approve all submittals and shop drawings
We are assuming that this work will likely be authorized under a subsequent
contract and it is not included in the Scope of Services covered by this
Agreement.
Value Engineering — all elements of the project will be considered for value
engineering. Stantec will work closely with the City to determine areas where
significant savings or other advantages can be realized.
Phase 1 - C—ptaal Design
Notice to Proceed
Review Exisung Plans
Contract Approval
Surveying and Bm Mappung
Conceptual Minter Phau
3-D Computer Model
Pcmuuing
Community Workshop
Fined Master Plmi
" Medi..4aest.,
... ConmJtant Activities
Cit Review
i2' ConsWaion Related Activity
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Mvch
Awl
M.v
June
Juiv
A
S t.
Oct.
4 it 18 25
4 1 11 1 18 25
1 8 15 22 29
8 1 131201271
3 1101171 24
1 1 8 15 22 29
5 1121191261
2 9 1101231 30
7 14 21 28
Phase 1 - C—ptaal Design
Notice to Proceed
Review Exisung Plans
Contract Approval
Surveying and Bm Mappung
Conceptual Minter Phau
3-D Computer Model
Pcmuuing
Community Workshop
Fined Master Plmi
" Medi..4aest.,
... ConmJtant Activities
Cit Review
i2' ConsWaion Related Activity
PP Project Principal
PM Project Manager
QCO Quality Control Officer
SP Sr. Project Landscape Architect/Engineer /Architect/Hydrologist
S Staff Project Landscape Architect/Engineer/Architect
DS Designer or Equivalent
DR CADD Drafter/Technician or Equivalent
C Clerical/Word Processing
SUB. Subconsultant bd
PP
PM
QCO
SP
S
I DS
DR
C
SC
Total
Hours
SUB.
Total
Fee
Part 1 - Conceptual Design
1.1 Project Kick Off
6
6 1
1
1,728
1.2 Record Review
16
32 1
16
32
1
4
13,076
1.3 Surveying and Base Mapping
8
1
18,000
19,072
1.4 Conceptual Master Plans
16
26 1
8
60
60
26
52
25,338
1.5 Communuty Participation
12
20
20
7,208
1.6 Final Master Plan
8
14
8
20
20
14
28
11,790
1.7 Three Dimensional Computer Model
16
4
20
80
1
1
4
11,860
1.7 Permitting and Environmental Review
16
40
16
1
8,824
1.8 Monthly Progress Meetings
20
40
20
11,120
Part 2 - Construction Documents
50% Design Plans
100
220
120
260 1
300340
500
120
191,040
90% Design Plans
40
120
80
120
180
200
300
80
106,560
100% Design Plans
40
40
24
60
80
120
180
20 1
53,196
Additional Meetings/Coordination
18
54
24
16
2,000
17,224
Total Hours
276
612
324
628
656
780
1,060
224
4 4,564
Rate
154
134
134
125
105
77
69
45
130
Total Fee
42,504
82,008
43,416
78,500
68,880
60,060
73,140
10,080
520 20,000
478,036
Expenses - Repro, Mileage, Etc.
15,000
Project Total
$493,036
PP Project Principal
PM Project Manager
QCO Quality Control Officer
SP Sr. Project Landscape Architect/Engineer /Architect/Hydrologist
S Staff Project Landscape Architect/Engineer/Architect
DS Designer or Equivalent
DR CADD Drafter/Technician or Equivalent
C Clerical/Word Processing
SUB. Subconsultant bd
NOU-14-2001 14:54 CITY OF LODI PW DEPT
P.16
CITY OF t_ODI I &AHI- S11 C
221 West Pine Street, P.O. Sox 3006, Lodi, Califonhia, 95241-1910
INSTRUCTIONS/REQUIREMENTS FOR INSURANCE COVERAGE
1. All contractors/developers who have contracts or agreements with the City are required to carry general
liability/automobile Insurance.
2. A duplicate or certificate of insurance shall be delivered to the Cityprior to starting any work on a project
3. Each certificate shall contain satisfactory evidence that each carriegls required to give the City of Lodi
notice 30 days prior to the cancellation or reduction in coverage of any policy.
4. The insurance certificate must state, on its face or as an endorsement, a description of the project that it
is insuring.
5. All requirements herein provided shall appear either in the body of t11e insurance policies or as
endorsements and shall specifically bind the insurance carrier.
6. The CITY OF LODI_ITS _ELECTED AND APPOINTED BOARDS, C®MMISSIONS. OFFICERS.
AGENTS AND EMPLOYEES, must be named as additional insured!on the face of the insurance
certificate OR as an endorsement attached to the certificate of insurance. (THE CITY OF LODI, ITS
ELECTED AND APPOINTED BOARDS. COMMISSIONS, OFFICERS. AGENTS AND EMPLOYEES,
MUST BE NAMED THE ADDITIONAL INSURE17.1
7. Both the street address and the post office box of the CITY OF LOQI must be shown along with
Number 6 above: 221 West Pine Street, P.O. Box 3006, Lodi, California, 95241-1910.
8. In addition to the additional named insured endorsement on the poll' of insurance, said insurance policy
shall be endorsed to include the following language:
"Such insurance as is afforded by the endorsement for the additional insureds shall apply as
primary insurance. Any other insurance maintained by the Citp of Lodi or its officers and
employees shall be excess only and not contributing with the #nsurance afforded by this
endorsement."
9. The minimum limits of such insurance shall be $1.000,000 Bodily Injury each occurrence/aggregate,
$1,000,000 Property Damage each occurrencelaggregate, or $1,000,000 combined single limit.
Automobile insurance $1,000,000:
Contractors must carry automobile insurance;
Developers must carry only if their vehicles are used on site.
10. If the limits of coverage are not the amounts specified In Number 9 above, and/or if the City is not named
as an additional insured on the certificate of insurance, the City will riot accept the certificate of insurance
and a corrected certificate of insurance must be furnished to the Citi.
11. Contractor/Developer agrees and stipulates that any insurance coverage provided to the City of Lodi
shall provide for a claims period following termination of coverage which is at least consistent with the
claim period or statutes of limitations found in the California Tort Claims Act (California Government
Code Section 810 et seq.),
12. "Claims made" coverage requiring the insureds to give notice of any!potential liability during a time period
shorter than that found in the Tort Claims Act shall be unacceptable;
13. No contract agreement will be signed not will any work begin on a pt'oject until the proper insurance
certificate is received.
14. If you have any questions, please call Sandy Nickel, Human Resourpes Department, at
(209) 333-6704 x2133.
TOTRL P.16
RESOLUTION NO. 2002-29
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PROFESSIONAL CONSULTING
SERVICES CONTRACT WITH STANTEC CONSULTING, INC., FOR
DESIGN OF DEBENEDETTI PARK (G -BASIN), AND FURTHER
ALLOCATE $545,000 FOR THE PROJECT
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NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to execute a professional consulting services contract with
Stantec Consulting, Inc., for design of DeBenedetti Park (G -Basin); and
BE IT FURTHER RESOLVED, that funds in the amount of $545,000.00 be
appropriated from the Certificate of Participation Financing for construction of General Fund
Capital Projects.
Dated: February 6, 2002
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I hereby certify that Resolution No. 2002-29 was passed and adopted by the Lodi
City Council in a regular meeting held February 6, 2002 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and
Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-29