HomeMy WebLinkAboutAgenda Report - February 6, 2002 E-07CITY OF 11
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AGENDA TITLE: Adopt resolution awarding the bid for the replacement purchase of an Engineering Copier to
the low bidder, Stockton Blue, of Stockton, and appropriate funding ($8,514.94) (EUD)
MEETING DATE: February 6, 2002
SUBMITTED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the bid for the
replacement purchase of an engineering copier to the low bidder, Stockton
Blue, Stockton CA in the amount of $8,514.94 for the Xerox 3030
engineering copier and appropriate funds for this purchase.
BACKGROUND INFORMATION: On December 5, 2001, the City Council approved specifications and
authorized advertisement for bids for the purchase of a replacement
engineering copier.
Three bids were received, and opened on January 16, 2002, as follows:
Stockton Blue, Stockton CA Xerox 3030 $8,514.94
Stockton Blue, Stockton CA Oce 7055 $8,514.94
Reprographics Machine Sales, Fresno CA Oce 7056 $10,769.61
The existing wide -format copier purchased in 1988 has experienced numerous breakdowns the last four months.
The servicing company has determined that this machine is at the end of its useful life and is no longer repairable.
The engineering copier is an integral part of the engineering function. It is used daily to reproduce computer
generated system maps, diagrams, schematics and various construction drawings. Since the Department's annual
volume exceeds 6,500 linear feet it is not cost effective to have this function performed through an outside vendor.
Therefore, it is recommended that the replacement engineering copier be purchased at this time.
Staff has evaluated the two low bids and determined that the Xerox 3030 is the best suited machine for the needs of
the Department.
FUNDING: Electric Utility Capital Outlay, 1611201.7701 435E ($8,515.00)
Funding Approval: L)M ,& , (Y1..`a. ..►..+�_
Vicky McAthi , Finance Director
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Electric Utility Director
PREPARED BY: Hans Hansen, Manager, Engineering and Operations
ANV/HH/Ist
c: City Attorney
Finance Director
Purchasing Officer
APPROVED: �
11 H. Dixon FI nn - City Manager
RESOLUTION NO. 2002-22
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE REPLACEMENT OF AN ENGINEERING
COPIER FOR THE ELECTRIC UTILITY DEPARTMENT, AND
FURTHER APPROPRIATING FUNDS FOR THE PROJECT
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WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council sealed bids were received and publicly opened on January 16, 2002 at 11:00
a.m. for the replacement of an engineering copier for the Electric Utility Department, described
in the specifications therefore approved by the City Council on December 5, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder/Location Model Bid
Stockton Blue, Stockton, CA Xerox 3030 $ 8,514.94
Stockton Blue, Stockton, CA Oce 7055 $ 8,514.94
Reprographics Machine Sales, Fresno, CA Oce 7056 $10,769.61
Note: Staff has evaluated the two low bids and determined that the Xerox 3030 is the best suited machine for the needs of
the Department.
WHEREAS, the City Manager recommends award of the bid for the engineering copier
for the Electric Utility Department be made to the low bidder of the Xerox Model 3030, Stockton
Blue, of Stockton, CA.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for the engineering copier for the Electric Utility Department be and the same is hereby
awarded to Stockton Blue, of Stockton, CA, the low bidder of the Xerox Model 3030, in the
amount of $8,514.94; and
BE IT FURTHER RESOLVED, that funds in the amount of $8,515.00 be appropriated
from the Electric Utility Capital Outlay fund for this project.
Dated: February 6, 2002
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I hereby certify that Resolution No. 2002-22 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 6, 2002 by the following vote:.
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor
Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2002-22