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HomeMy WebLinkAboutAgenda Report - January 2, 2002 I-02o oa CITY OF LODI COUNCIL COMMUNICATION o - AGENDA TITLE: Adopt Resolution Approving Job Specification and Salary Range for the Position of Construction Project Manager. (Public Works). MEETING DATE: Wednesday, January 2, 2001 actual date: January 1, 2002 SUBMITTED BY: Human Resources Director RECOMMENDED ACTION: Adopt Resolution Approving Job Specification and Salary Range for the Position of Construction Project Manager (Public Works) BACKGROUND INFORMATION: The Construction Project Manager presented represents a new class specification with a new salary range. Funding was approved in the 01-02 Public Works Department's operating budget. The department in conjunction with Human Resources has been evaluating the Division's organizational structure before actually filling it. Historically the Fleets and Facilities Manager has had the responsibility for overseeing several significant building remodel and new construction projects, along with managing the Fleets and Facilities divisions. However, much of the work planned for this position has been done by contracted services. The position of Construction Project Manager will take over the responsibility of construction oversight on new and current building construction projects. This position will also be involved in the planning stages of soon to be constructed projects such as the new Police Facility, the eastside Electric Utility complex, new Animal Services facility and Purchasing offices and warehouse. This position will report directly to the Public Works Director and will be assigned to work with appropriate staff depending on the project. If approved by City Council, this classification will be placed in the Mid -Management unit. It is recommended to approve the class specification attached (Exhibit A) with the following salary range: A B I C I D E $4,111.77 $4,317.36 1 $4,533.22 $4,759.89 $4,997.88 FUNDING: Currently funded in FY 2001-2002 budget. Joanne M. Nairloch. HukanWkfseurces Director cc: City Attorney Richard Prima, Public Works Director Prepared by Amy Flores, Management Analyst APPROVED: H. Dixon 4ynn -- Ci y Manager ATTACHMENT "A" CITY OF LODI "Date" CONSTRUCTION PROJECT MANAGER DEFINITION Under general direction, plans, organizes, and supervises work in connection with location, design, construction, inspection, and maintenance of major public works projects; administers construction contracts and coordinates projects including all phases from planning to project construction; performs related duties as required. SUPERVISION EXERCISED AND RECEIVED This position receives general direction from the Public Works Director. It also provides technical assistance to Public Works Engineering, Facilities Services staff, and other departments. It provides direction over construction services/inspection staff and contract firms. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: • Coordinates space needs planning and facility design to ensure City needs are met; • Oversees work of contractors for conformance with plans and specifications; • Schedules appropriate inspections to maintain project schedules; • Coordinates work of contractors and Public Works staff regarding construction and inspections; • Coordinates owner -supplied materials, equipment, and other contracts with construction; • Reviews plans and specifications prior to bid and construction for errors and omissions, constructibility and coordination; • Coordinates the receipt, transmission, tracking, and review of submittals from contractors to appropriate design consultants and/or City departments in conformance with contract requirements; • Receives, transmits, tracks, drafts and reviews Requests for Information (RFI) from architect and contractor to appropriate design consultant and/or City Department for validity and cost impacts; • Coordinates with contractors, any requests for changes and pricing proposals and negotiates costs; • Develops, updates and processes specifications, bid documents and contracts to be project specific; • Prepares and writes all general correspondence and Council Communications related to construction project activites; prepares special reports and studies requested by the Public Works Director; • Makes Council presentations related to projects under his/her responsibility; JS -CONSTRUCTION PROJECT MANAGER.DOC CITY OF LODI Construction Project Manager Page 2 of 3 • Coordinates weekly project meetings with owner, contractor and architect team, also maintains and distributes minutes; • Assist City staff regarding the operation of new facility features for an easy transition after construction; • Verifies and processes contractors request for payments on construction projects; • Prepares project budget estimates; MINIMUM QUALIFICATIONS Knowledge of: • Construction drawing (blue print) and specification reading, including civil, landscaping, architectural, structural, mechanical, plumbing, and electrical; • Construction scheduling and sequencing; • Computer scheduling programs (Primavera, Microsoft project, etc.); • Contract administration and applicable laws; • Principles of management and supervision; • Types of construction, building systems, and equipment; • Record keeping, report writing and filing; • Safety principles, practices and procedures; • Basic municipal accounting and budgeting practices. Ability To: • Read "Critical Path Method" (CPM) construction schedules; • Read, interpret and apply construction drawings, specifications and building code reference materials to a construction project; • Plan, coordinate and supervise personnel, equipment, and contractors daily to ensure proper coordination of activities within various construction sites; • Work independently with minimum direct supervision; • Design, prepare, and review plans, specifications and engineer's estimates on Public Works projects; • Perform calculations for determining percent of work completed, change order pricing, and other related mathematical calculations; • Maintain work records and construction logs for accurate tracking of essential construction documents; • Communicate clearly and concisely both orally and in writing; • Use and operate personal computer and related software; • Establish and maintain cooperative and effective relationships with employees, contractors, the general public, and officials of other governmental agencies; CITY OF LODI Construction Project Manager EDUCATION AND EXPERIENCE Page 3 of 3 Any combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Equivalent to completion of high school, supplemented by course work in public administration, engineering, construction or a related field. Experience: Three years of increasing responsible work experience in construction or inspection and other Public Works activities, two years of which were in an administrative or supervisory capacity. LICENSES AND CERTIFICATES • Possession of a valid Driver's License (class C) issued from the California Department of Motor Vehicles. RESOLUTION NO. 2002-07 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE JOB SPECIFICATION AND SALARY RANGE FOR CONSTRUCTION PROJECT MANAGER NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby approve the job specification for the Construction Project Manager, as shown on Exhibit A attached hereto; and BE IT FURTHER RESOLVED, that the City Council hereby approves the salary range as follows: Construction Project Manager STEP A B C D E $ 4,111.77 $ 4,317.36 Dated: January 2, 2002 $ 4,533.22 $ 4,759.89 $ 4,997.88 I hereby certify that Resolution No. 2002-07 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 2, 2002 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi, and Mayor Pennino NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2002-07 • CITY OF LODI CONSTRUCTION PROJECT MANAGER January 2, 2002 Under general direction, plans, organizes, and supervises work in connection with location, design, construction, inspection, and maintenance of major public works projects; administers construction contracts and coordinates projects including all phases from planning to project construction; performs related duties as required. SUPERVISION EXERCISED AND RECEIVED This position receives general direction from the Public Works Director. It also provides technical assistance to Public Works Engineering, Facilities Services staff, and other departments. It provides direction over construction services/inspection staff and contract firms. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: • Coordinates space needs planning and facility design to ensure City needs are met; • Oversees work of contractors for conformance with plans and specifications; • Schedules appropriate inspections to maintain project schedules; • Coordinates work of contractors and Public Works staff regarding construction and inspections; • Coordinates owner -supplied materials, equipment, and other contracts with construction; • Reviews plans and specifications prior to bid and construction for errors and omissions, constructibility and coordination; • Coordinates the receipt, transmission, tracking, and review of submittals from contractors to appropriate design consultants and/or City departments in conformance with contract requirements; • Receives, transmits, tracks, drafts and reviews Requests for Information (RFI) from architect and contractor to appropriate design consultant and/or City Department for validity and cost impacts; • Coordinates with contractors, any requests for changes and pricing proposals and negotiates costs; • Develops, updates and processes specifications, bid documents and contracts to be project specific; • Prepares and writes all general correspondence and Council Communications related to construction project activites; prepares special reports and studies requested by the • Public Works Director; • Makes Council presentations related to projects under his/her responsibility; JS -CONSTRUCTION PROJECT MANAGERFINAL.DOC CITY OF LODI Page 2 of 3 Construction Project Manager • • Coordinates weekly project meetings with owner, contractor and architect team, also maintains and distributes minutes; • Assist City staff regarding the operation of new facility features for an easy transition after construction; • Verifies and processes contractors request for payments on construction projects; • Prepares project budget estimates; MINIMUM QUALIFICATIONS Knowledge of: • Construction drawing (blue print) and specification reading, including civil, landscaping, architectural, structural, mechanical, plumbing, and electrical; • Construction scheduling and sequencing; • Computer scheduling programs (Primavera, Microsoft project, etc.); • Contract administration and applicable laws; • Principles of management and supervision; • Types of construction, building systems, and equipment; • Record keeping, report writing and filing; • • Safety principles, practices and procedures; • Basic municipal accounting and budgeting practices. Ability To: • Read "Critical Path Method" (CPM) construction schedules; • Read, interpret and apply construction drawings, specifications and building code reference materials to a construction project; • Plan, coordinate and supervise personnel, equipment, and contractors daily to ensure proper coordination of activities within various construction sites; • Work independently with minimum direct supervision; • Design, prepare, and review plans, specifications and engineer's estimates on Public Works projects; • Perform calculations for determining percent of work completed, change order pricing, and other related mathematical calculations; • Maintain work records and construction logs for accurate tracking of essential construction documents; • Conununicate clearly and concisely both orally and in writing; • • Use and operate personal computer and related software; • Establish and maintain cooperative and effective relationships with employees, contractors, the general public, and officials of other governmental agencies; CITY OF LODI Construction Project Manager Page 3 of 3 • EDUCATION AND EXPERIENCE Any combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Equivalent to completion of high school, supplemented by course work in public administration, engineering, construction or a related field. Experience: Three years of increasing responsible work experience in construction or inspection and other Public Works activities, two years of which were in an administrative or supervisory capacity. LICENSES AND CERTIFICATES • Possession of a valid Driver's License (class Q issued from the California Department of Motor Vehicles. • 0