HomeMy WebLinkAboutAgenda Report - January 2, 2002 E-08qt�Q
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AGENDA TITLE: Authorize City Manager to Execute an Agreement with Wenell Mattheis Bowe for Public Safety Building
Renovation Concept Plan; and Appropriate Funds for the Project
MEETING DATE: January 2, 2002
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute an agreement with Wenell
Mattheis Bowe (WMB) for a concept plan for renovation of the existing Public Safety Building
and appropriate funds as shown below.
BACKGROUND INFORMATION: The City Council has authorized design of a new Police facility and we anticipate
approval of construction plans and authorization to advertise for bids soon. Once the
Police Department has moved to its new facility, the existing Public Safety Building and
Carnegie Forum basement will have space available for other City departments. On
March 7, 2001, the City Council authorized staff to issue a request for qualifications for master plan/space needs
programming and schematic design drawings for the existing Public Safety Building. Of the nine firms sent RFQ's, three
submitted proposals. A selection panel interviewed the three firms and unanimously selected WMB.
This phase consists of:
1) Investigating the existing Public Safety Building and reviewing previously detailed building system analysis of the
existing structure and site plans for conformance to current building codes.
2) Developing needs analysis/space needs program for all departments in the Civic Center through interviews,
questionnaires, and workshops.
3) Examining options for space use in the existing Public Safety Building and Civic Center. These options include:
Fire Station No. 1 space needs.
• Possibility of relocating Fire Administration.
Possibility of relocating Finance Department.
Possibility of accommodating space needs of other City operations.
4) Recommending options for space use within the renovated Public Safety Building and Civic Center for
all departments.
5) Schematic design and cost estimate for the remodeled Public Safety Building and adjoining site plan.
The estimated cost for this work is $110,480. The cost will vary somewhat depending on the outcome of the programming
analysis and the actual number and detail of the options to be considered and presented to the City Council for approval.
The next phase of the work will include preparation of design/build documents for the Public Safety Building Renovation.
FUNDING: Funding Source: General Fund Capital $120,000
Funding Available:Cs--
Vicky McAthie, Finance Dire or
RCP/DC/lm
cc: Fleet and Facilities Manager
Construction Manager
Police Chief
Fire Chief
APPROVED:
Rrichard C. Prima,
Public Works Dire
H. Dixdn Flynn -- City Manager
CWMBCONCEPTPLANAGREEMENT 12/21/01