HomeMy WebLinkAboutAgenda Report - December 19, 2001 E-17CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving Fee Schedule For Services Provided By The City
Clerk's Office
MEETING DATE: December 19, 2001
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt a resolution approving the fee schedule
for certain services provided by the City Clerk's Office.
BACKGROUND INFORMATION: Fees for City Clerk services were last established in 1978, which
included subscription fees for the Lodi City Council agendas, minutes,
and Lodi Municipal Code supplements. The demand for and scope of
services has increased, as well as the costs to provide these
services. It is recommended that the attached fee schedule be approved, which will enable the City
Clerk's Office to recapture the actual cost of its services. In order to ensure that the fee schedule remains
current, the fees are proposed to be set at the "current postage rate" or "current market rate" as
appropriate.
REMINDER:
Pursuant to Government Code §54954.2 and 54956 agendas are posted at least 72 hours before regular meetings;
and at least 24 hours before special meetings. All City Council agendas are made available free of cost to the public
and are accessible at the following locations:
• City Clerk's Office, City Hall, 2nd Floor, 221 W. Pine Street, Lodi
• Carnegie Forum, 305 W. Pine Street, Lodi (southeast entrance, ground level)
• City Hall, 15L Floor lobby entrance, 221 W. Pine Street, Lodi
• Lodi Public Library, 201 W. Locust Street, Lodi
The entire City Council meeting packet is made available for review by the public at the City Clerk's Office and the
Lodi Public Library. In accordance with Government Code §54953.5(b) inspection of tape recordings are provided
without charge on a tape player made available by the City Clerk's Office.
INTERNET — The following documents are located at www.lodi.gov 1) Directory 2) City Clerk's Office:
• City Council Agendas
• City Council Minutes
• Lodi Municipal Code
• Public Records (access to Fortis electronic records program)
FUNDING: None required.
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Susan J. Blackston
City Clerk
APPROVED:
H. Dix6n Flynn -- City Manager
EXHIBIT A
FEES FOR SERVICES
PROVIDED BY THE CITY CLERK'S OFFICE.
Description
Current Fee
Recommended Fee
Annual Subscription
$ 7.50
Current postage rate
City Council Regular, Special, and
per year
x 60 mailings*
Shirtsleeve Session Agendas
(Based on 24 regular City Council
(e.g. $0.34 x 60 = $20.00)
meetings + an estimated 10 special
Council meetings + 26 Shirtsleeve
Session agenda mailings)
Annual Subscription
$ 12.50
Current postage rate
City Council Minutes
per year
X 24 mailings*
(Based on 24 mailings of City
Council Regular, Special, and
(e.g. $0.68 x 24 = $16.00)
Shirtsleeve Session minutes)
NOTE: Minutes are mailed following
Council approval and are typically at
least 2 oz. due to the number of pages.
City Council Meeting Packet
No fee established
$ 12.50
Subscription
per packet
(Based on an average 125 page
OR
packet x $0.10 per page)
$300.00
per year
PLUS
Current postage rate if mailed
Photocopy Charges
$ 0.10
$ 0.10
per page
per page
(current Citywide rate)
Copy of City Council Meeting
No fee established
$ 3.00*
Audio Cassette
per audio cassette
(or current market price)
Lodi Municipal Code
$ 10.00
$ 0.10
Supplements Subscription
per supplement
per page
PLUS
Current postage rate if mailed
*NOTE: Figures will be rounded to the nearest dollar
RESOLUTION NO. 2001-296
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING FEE SCHEDULE FOR SERVICES
PROVIDED BY THE CITY CLERK'S OFFICE
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WHEREAS, in 1978, a schedule of fees were established to cover the costs of
providing subscription services for the City Council meeting agendas, minutes, and Lodi
Municipal Code supplements; and
WHEREAS, the demand for and scope of services has increased, as well as the
costs to provide these services; and
WHEREAS, staff recommends that the Fee Schedule be approved, enabling the
City Clerk's office to recapture the actual cost of the services; and
WHEREAS, staff also recommends that in order to keep the Fee Schedule
current, that whenever the postal rate is changed by the U. S. Postal Service, that the
Schedule be updated automatically to reflect the change.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lodi
hereby approves the Fee Schedule for services provided by the City Clerk's Office as
shown on Exhibit A attached; and
BE IT FURTHER RESOLVED, that the Fee Schedule be changed automatically
each time the postal rate is changed by the U. S. Postal Service.
Dated: December 19, 2001
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I hereby certify that Resolution No. 2001-296 was passed and adopted by the
Lodi City Council in a regular meeting held December 19, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi,
and Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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SUSAN J. BLACKSTON
City Clerk
2001-296
EXHIBIT A
FEES FOR SERVICES
PROVIDED BYTHE CITY CLERK'S OFFICE
Description
Current Fee
Recommended Fee
Annual Subscription
$ 7.50
Current postage rate
City Council Regular, Special, and
per year
x 60 mailings*
Shirtsleeve Session Agendas
(Based on 24 regular City Council
(e.g. $0.34 x 60 = $20.00)
meetings + an estimated 10 special
Council meetings + 26 Shirtsleeve
Session agenda mailings)
Annual Subscription
$ 12.50
Current postage rate
City Council Minutes
per year
X 24 mailings*
(Based on 24 mailings of City
Council Regular, Special, and
(e.g. $0.68 x 24 = $96.00)
Shirtsleeve Session minutes)
NOTE: Minutes are mailed following
Council approval and are typically at
least 2 oz. due to the number of pages.
City Council Meeting Packet
No fee established
$ 12.50
Subscription
per packet
(Based on an average 125 page
OR
packet x $0.10 per page)
$300.00
per year
PLUS
Current postage rate if maile
Photocopy Charges
$ 0.10
$ 0.10
per page
per page
(current Citywide rate)
Copy of City Council Meeting
No fee established
$ 3.00*
Audio Cassette
per audio cassette
(or current market price)
Lodi Municipal Code
$ 10.00
$ 0.10
Supplements Subscription
per supplement
per page
PLUS
Current postage rate if mailed
"NOTE: Figures will be rounded to the nearest dollar