HomeMy WebLinkAboutAgenda Report - December 19, 2001 E-08�yOF�
FF -
w"
COUNCIL/ 1
LL
AGENDA TITLE: Adopt a resolution awarding the bid for the purchase of 23 polemount
transformers ($15,418.73) (EUD)
MEETING DATE: December 19, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of 23 single-phase conventional polemount
transformers to the bidders whose proposals and equipment meet City of Lodi specifications, and whose
transformers are expected to yield the lowest overall life -cycle costs,
ERMCO, Dyersburg, TN 5 ea 25kVA 120/240V Conv $ 2,811.13
Western States Electric, Portland, OR 8 ea 37.5KVA 120/240V Conv $ 4,781.60
Central Moloney, Pine Bluff, AR 10 ea 50kVA 120/240V Conv. $ 7.826.00
$ 15,418.73
BACKGROUND INFORMATION: On June 6, 2001, the City Council approved specifications and author-
ized advertisement for bids for polemount and padmount transformers
as necessary to meet the Department's needs during Fiscal Years 2001-2003.
On December 5, 2001, bids for single-phase conventional polemount transformers were opened and total life-
cycle costs were evaluated. (Life -cycle costs are the combined total of purchase price plus cost of operation
based on estimated power loss during the projected life of the transformer. Proposals are also evaluated on
the basis of compliance with equipment and bid specifications. Failure to comply with both may lead to
disqualification of the bid). A summary of the bid evaluation is attached as Exhibit A.
This purchase will bring inventory levels in these sizes to established minimums in preparation for the 2002
peak load season.
FUNDING:
U K, (L-Jd��
Funding: Vicky McA ie, Finance Director
Prepared by Joel Harris, Purchasing Officer
cc: Manager, Engineering and Operations
Electric Utility Department 2001-2003 Financial Plan and Budget, Line
Extensions, Business Unit#161651, Page E-29
Alan ., Electric Utility Director
APPROVED: c�
H. Dixon Flynn — City
Transformer Bid Evaluation
Bid Opening: December 5, 2001
Polemount
December 6, 2001
Vendor
Unit
Tax (factor):
No Load Loss $1walt:
Load Loss $/watt:
1.075
3.75
1.25
Price $
Price $
Western States Electric (Cooper)
556.00
4,448.00
Kuhlman Electric
598.00
Bld Item 1: 25 WA, 1201M Volt, Single Phase Com. Pole
Central Moloney
672.00
5,376.00
Number of units:
5
5,344.00
Howard Industries
45
500
Vendor
LInR
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
9-11
Price $
Price $
wAax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
ERMCO
523.00
2,615.00
2,811.13
62
228
1,162.50
1,425.00
2,587.50
5,398.63
6-8
31
381
G E Supply
473.00
2,365.00
2,542.38
56
305
1,050.00
1,906.25
2,956.25
5,498.63
7
32.7
384
Western States Electric (Cooper)
485.00
2,425.00
2,608.88
61
288
1,143.75
1,800.00
2,943.75
5,550.63
9-11
37
379
Kuhlman Electric
518.00
2,590.00
2,784.25
65
252
1,218.75
1,575.00
2,793.75
5,578.00
6
32
394
Central Moloney
525.00
2,825.00
2,821.88
66
258
1,237.50
1,612.50
2,850.00
5,671.88
12
36
422
Howard Industries
525.00
2,625.00
2,821.88
62
287
1,162.50
1,793.75
2,956.25
5,778.13
10-12
33
367
Wesco Distribution
509.00
2,545.00
2,735.88
56
366
1,050.00
2,287.50
3,337.50
6,073.38
8
38
379
Bid Item 2: 37.5 kVA, 120/240 Volt, Single Phase Conv. Pole
Vendor
Unit
Extended
Price $
Price $
Price $
Western States Electric (Cooper)
556.00
4,448.00
Kuhlman Electric
598.00
4,784.00
Central Moloney
672.00
5,376.00
ERMCO
668.00
5,344.00
Howard Industries
669.00
5,352.00
G E Supply
691.00
5,528.00
Wesco Distribution
607.00
4,856.00
Bid /tern 3: 50 kVA, 120/240 Volt, Single Phase Conv. Pole
Vendor
Unit
Extended
Number of units:
Price $
Price $
Central Moloney
728.00
7,280.00
ERMCO
742.00
7,420.00
Kuhlman Electric
716.00
7,160.00
Western States Electric (Cooper)
709.00
7,090.00
Howard Industries
800.00
8,000.00
Wesco Distribution
740.00
7,400.00
G E Supply
908.00
9,080.00
Transformer Eva] 120601pole.xis 1
v m
CD ac
r =
m .-.
3 W
O
Z
V)
Number of units:
8
48
625
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
w/tax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
4,781.60
82
414
2,460.00
4,140.00
6,600.00
11,381.60
9-11
37
449
5,142.90
89
361
2,670.00
3,610.00
6,280.00
11,422.80
6
32
484
5,779.20
87
304
2,610.00
3,040.00
5.650.00
11,429.20
12
39
581
5,744.80
75
349
2,250.00
3,490.00
5,740.00
11,484.80
6-8
33
494
5,753.40
81
358
2,430.00
3,580.00
6,010.00
11,763.40
10-12
36
497
5,942.00
84
343
2,520.00
3,430.00
5,950.00
11,892.60
7
32.9
492
5,220.20
70
470
2,100.00
4,700.00
6,800.00
12,020.20
8
36
486
Transformer Eva] 120601pole.xis 1
v m
CD ac
r =
m .-.
3 W
O
Z
V)
Number of units:
10
51
800
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
w/tax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
7,826.00
104
414
3,900.00
5,175.00
9,075.00
16,901.00
12
38
685
7,976.50
96
449
3,600.00
5,612.50
9,212.50
17,189.00
8 8
37
623
7,897.00
105
457
3,937.50
5,712.50
9,650.00
17,347.00
6
38
606
7,621.75
106
477
3,975.00
5,962.50
9,937.50
17,559.25
9-11
39
589
8,600.00
103
428
3,862.50
5,350.00
9,212.50
17,812.50
10-12
36
558
7,955.00
100
514
3,750.00
6,425.00
10,175.00
18,130.00
8
36
645
9,781.00
99
392
3,712.50
4,900.00
8,612.50
18,373.50
7
35.2
685
Transformer Eva] 120601pole.xis 1
v m
CD ac
r =
m .-.
3 W
O
Z
V)
RESOLUTION NO. 2001-289
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF POLEMOUNT
TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council, sealed bids were received and publicly opened on December 5, 2001 at
11:00 a.m. for the purchase of 23 single-phase conventional polemount transformers for the
Electric Utility Department, described in the specifications therefore approved by the City
Council on June 6, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends that award of the bid for the purchase of
23 single-phase conventional polemount transformers for the Electric Utility Department, be
made to the bidders whose proposals and equipment met City of Lodi specifications, and
whose transformers are expected to yield the lowest overall life -cycle costs, to wit:
ERMCO, Dyersburg, TN
Western States Electric, Portland, OR
Central Moloney, Pine Bluff, AR
5 ea. 25kVA 120/240V Conv. $ 2,811.13
8 ea. 37.5kVA 1201240V Conv. $ 4,781.60
10 ea. 50kVA 120/240V Conv. $ 7.826.00
$ 15,418.73
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the purchase of 23 single-phase conventional polemount transformers for the Electric Utility
Department, be and the same is hereby awarded to the above-described responsible
bidders, in the total amount of $15,418.73.
Dated: December 19, 2001
I hereby certify that Resolution No. 2001-289 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 19, 2001, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi,
and Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J.BLACKSTON
City Clerk
2001-289
Transfonner Bid Evaluation Bid Opening: December 5, 2001
Polemount
Tax (factor):
1.075
48
625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Lose Wwatt
3.75
Lfe Cycle
Delivery
Height
Weight
Price S
Price S
December 6, 2001
Loss (watts) toss (waft)
Loss value
Load Loss SMrett
1.25
Cost S
(weeks)
(inches)
(pounds)
Western States Electric (Cooper)
556.00
4,448.00
Bid limn 1: 25 kVA,12MM Volt, SMgb Phase Comr. Pole
82
414
2,460.00
Number of unite:
5
11,381.60
941
45
500
Vendor
unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Lye Cycle
Delivery
Height
Weight
Central Moloney
Price S
Price 8
witax S
Las (waft) Loss (walls)
Loos value
loss value
Losses S
Cost $
(weeks)
(Inches)
(pounds)
ERMCO
523.00
2,815.00
2,811.13
62
228
1,162.50
1,425.00
2,587.50
5,398.63
6-8
31
381
G E Supply
473.00
2,365.00
2,542.38
56
305
1,050.00
1,908.25
2,956.25
5,498.83
7
32.7
384
Western States Electric (Cooper)
485.00
2,425.00
2,606.88
et
288
1,143.75
1.800.00
2,943.75
5,550.63
9-11
37
379
Kuhlman Electric
518.00
2,590.00
2,784.25
65
252
1,218.75
1,575.00
2,793.75
5,578.00
8
32
394
Central Moloney
525.00
2,625.00
2,821.86
88
258
1,237.50
1,612.50
2,850.00
5,671.88
12
36
422
Howard Industries
525.00
2,625.00
2,821.88
82
287
1,162.50
1,793.75
2,958.25
5,778.13
10-12
33
367
Wesco Distribution
509.00
2,545.00
2,735.88
56
366
1,050.00
2,287.50
3,337.50
6,073.38
8
38
379
Bid !fern 2: 37.5 WA, 1201240 Volf, Single Phase Comr. Pole
Number of untie:
8
48
625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Lfe Cycle
Delivery
Height
Weight
Price S
Price S
w1tax S
Loss (watts) toss (waft)
Loss value
Loss value
Losses S
Cost S
(weeks)
(inches)
(pounds)
Western States Electric (Cooper)
556.00
4,448.00
4,781.60
82
414
2,460.00
4,140.00
8,800.00
11,381.60
941
37
449
Kuhbnan Electric
598.00
4,784.00
5,142.80
89
381
2,670.00
3,610.00
6,280.00
11,422.80
6
32
484
Central Moloney
672.00
5,378.00
5,779.20
87
304
2,610.00
3,040.00
5,650.00
11,429.20
12
39
581
ERMCO
668.00
5,344.00
5,744.80
75
349
2,250.00
3,490.00
5,740.00
11,484.80
6-8
33
494
Howard Industries
889.00
5,352.00
5,753.40
81
358
2,430.00
3,580.00
8,010.00
11,783.40
1042
36
497
G E Supply
691.00
5,528.00
5,942.60
84
343
2,520.00
3,430.00
5,950.00
11,892.60
7
32.9
492
Wesco Distribution
807.00
4,856.00
5,220.20
70
470
2,100.00
4,700.00
6,800.00
12,020.20
8
36
486
B/d ►fem 3: 80 WA, 1201240 VoK Singh Phase Conv. Pole
Number of unite:
10
51
800
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price S
Price S
wllax S
Loss (weft) Loss (wells)
Loss value Lose value
Losses $
Cast $
(weeks)
(Inches)
(pounds)
Central Moloney
728.00
7,280.00
7,828.00
104
414
3,900.00
5,175.00
9,075.00
16,901.00
12
38
665
ERMCO
742.00
7,420.00
7,976.50
96
449
3,600.00
6,612.50
9,212.50
17,189.00
8-8
37
623
Kuhlman Electric
716.00
7,180.00
7,9117.t10
105
457
3,937.50
5,712.60
9,850.00
17,347.00
8
38
808
Western Stabs Electric (Cooper)
709.00
7,090.00
7,621.75
106
477
3,975.00
5,992.50
9,937.50
17,1189.25
9.11
39
589
Howard Industries
800.00
8,000.00
8,800.00
103
428
3,882.60
6,360.00
9,212.50
17,812.50
1042
36
658
Wesco Distribution
740.00
7,400.00
7,968.00
100
514
3,750.00
.8,425.00
10,175.00
10.130.00
6
36
845
G E Supply
908.00
9,060.00
9,7M.00
09
392
3,712.50
4,900.00
81812.50
18,373.80
7
35.2
685
Transformer Eval 120601poleAs 1