HomeMy WebLinkAboutAgenda Report - December 19, 2001 E-04CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution authorizing the sole -source purchase of 75
Lodi Replica Concrete Street Light Standards through NCS
Company of Auburn ($85,537.50) (EUD)
MEETING DATE: December 19, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of 75 "Lodi Replica" concrete street light standards from
the sole supplier, NCS Company of Auburn, California,
representing Traditional Concrete, Inc., in the amount of
$85,537.50.
BACKGROUND INFORMATION: The concrete street light standards installed in the older sections of
town had been manufactured locally using a City -owned mold, but
after many years of use, the mold became worn beyond repair.
In 1998, the City requested proposals from manufacturers to produce a replica of the existing concrete
standard. The company that was awarded the contract, Traditional Concrete of Milwaukee, Wisconsin,
manufactured a new mold, and has been providing the city with Lodi Replica standards for the past four
years.
Fifty of the seventy-five standards will be used for Phase III of the Streetlight Completion Project, while
twelve will be installed along Elm Street near the Public Safety building. The balance of the order will be
stored in inventory for future replacement of damaged poles.
FUNDING: Electric Utility Street Light Improvement 161672.1829.1700
($70,711.00)
Electric Utility Inventory 160.1496
M L1� ($17,826.50)
Vicky McAthie, Finance Director
Alan N. Vallow, Electric Utility Director
Prepared by Joel Harris, Purchasing Officer
cc: Manager, Electric Utility Engineering and Operations
APPROVED: -�
H. Dixon Flynn -- City Manager
Concrete cc2 121901.doc 12111/01
RESOLUTION NO. 2001-285
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE SOLE -SOURCE PURCHASE OF 75 "LODI REPLICA"
CONCRETE STREET LIGHT STANDARDS
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WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the concrete street light standards installed in the older sections of
the City were manufactured locally utilizing a City -owned mold; and
WHEREAS, as a result of many years of use, the mold has deteriorated beyond
repair; and
WHEREAS, the last concrete standard manufacturer attempted to extend the life
of the mold but was unsuccessful and informed the City that they would no longer be
able to manufacture the standards; and
WHEREAS, in 1998, the City requested proposals from various manufacturers to
produce a replica of the existing concrete standard. The company that was awarded the
contract, Traditional Concrete, of Milwaukee, Wisconsin, manufactured a new mold, and
has provided the City with Lodi Replica standards for the past four years; and
WHEREAS, fifty of the seventy-five standards will be used for Phase III of the
Streetlight Completion Project, while twelve will be installed along Elm Street near the
Public Safety Building. The balance of the order will be stored in inventory for future
replacement of damaged poles; and
WHEREAS, it is staffs recommendation that the City purchase the 75 "Lodi
Replica" concrete street light standards from the sole supplier, NCS Company, of
Auburn, California, representing Traditional Concrete, of Milwaukee, Wisconsin, in the
total amount of $85,537.50.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the sole -source purchase of the 75 "Lodi Replica" concrete street
light standards from the sole supplier, NCS Company, of Auburn, California,
representing Traditional Concrete, of Milwaukee, Wisconsin, in the amount of
$85,537.50.
Dated: December 19, 2001
I hereby certify that the foregoing is a true and correct copy of Resolution No.
2001-285, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held December 19, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Nakanishi,
and Mayor Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-285