HomeMy WebLinkAboutAgenda Report - October 17, 2001 E-09AGENDA TITLE: Contract Change Orders for Elm Street improvements, Church Street to
Sacramento Street; and Appropriate Additional Funds
MEETING DATE: October 17, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Contract Change Orders 1 through 9 are for information only; however,
Council is being asked to authorize appropriation of $493,000.00
additional Capital funds to cover the remaining, anticipated construction
costs associated with the Elm Street Improvements, Church Street to
Sacramento Street Project.
BACKGROUND INFORMATION: In accordance with the Contract Change Order Policy, the
City Council is being informed of change orders for this project.
The original appropriation for this project was $1,187,400.00 which included an estimated contract
amount and an allowance for City -furnished materials. To expedite the completion of the work, this
amount was estimated based on very preliminary architectural concept drawings, not completed
construction documents. The contract was to be executed by the City Manager and included change
order provisions recognizing that the plans were incomplete. The contract that was signed was for
$1,160,139.04, leaving little funds for changes and contingencies. The total cost of change orders to
date is $178,824.99, revising the contract amount to $1,338,963.54. We anticipate an additional $40,000
in remaining change orders. The project is approximately 95% complete with only the streetlight
installation and minor punch list items remaining. Detailed below is a complete description of the work
involved in the change orders to date. More detailed descriptions and backup information for these
change orders are available in the Public Works Department.
Proposed Change Order No. 1 - This change order is for additional underground work required to modify
and work around existing, very old underground utilities not previously documented. ($33,680.73)
Proposed Change Order No. 2 - This change order is for the traffic signal modification work at the
intersection of Church Street and Elm Street to accommodate the new intersection geometry.
($51,855.44)
Proposed Change Order No. 3 - This change order is for additional subgrade and finish grade
preparation in Elm Street between Church Street and School Street. ($10,229.58)
Proposed Change Order No. 4 - This change order covers the cost of reconstructing the alley north of
the theater and between Church Street and School Street to improve drainage and properly repair the
utility cuts. ($16,446.36)
Proposed Change Order No. 5 - This change order covers the cost of additional electrical improvements,
such as conduit for outdoor speakers, larger streetlight footings, and working around existing, very old
underground utilities not previously documented. ($35,191.33)
APPROVED:
N FLYNN -- CITY MANAGER
CCCO&APPROPRIATE DI 10711/01
Contract Change Orders for Elm Street Improvements, Church Street to Sacramento Street; and
Appropriate Additional Funds
October 17, 2001
Page 2
Proposed Change Order No. 6 - This change order covers the cost of additional paving work at the
intersection of Church Street and Elm Street, and modifying the existing Elm Street parking lot entrance
to F&M Bank. ($11,355.98)
Proposed Change Order No. 7 - This change order covers additional grading and sawcutting to tie in the
proposed Sacramento Street design with the new Elm Street design. This work was not in original
contract. ($1,799.38)
Proposed Change Order No. 8 - This change order covers additional paver work on the westerly side of
the intersection of Elm Street and School Street. ($4,107.50)
Proposed Change Order No. 9 - This change order is to cover the basement access door at Legends,
driveway slabs, basement vent reconstruction, and additional alley bollards. ($14,158.69)
In addition, City -supplied materials, testing, and miscellaneous expenses will increase the funding
requirements ($301,000).
FUNDING: Capital Funds:
Street $ 285,000.00
Water $ 33,000.00
Wastewater $ 45,000.00
Electric Utility (Street Lighting Account) $130,000.00
$ 493,000.00
Funding Available:
Vicky M hie, Finance Director
Richard C. Prima, Jr. n Vallow
Public Works Director Electric Utility Director
Prepared by Charlie Swimley, Senior Civil Engineer
RCP/CS/lm
CCCO&APPROPRIATE 10111/01