HomeMy WebLinkAboutAgenda Report - November 21, 2001 I-02AGENDA TITLE: Approve Reallocation of Administrative Clerk - Confidential to
Administrative Secretary - Confidential, and approve salary range for
Administrative Secretary - Confidential.
MEETING DATE: November 21, 2001
SUBMITTED BY: Human Resources Director
RECOMMENDED ACTION: That City Council approve the reallocation of one position of
Administrative Clerk - Confidential to Administrative Secretary -
Confidential, and approve the salary range described herein for
Administrative Secretary - Confidential.
BACKGROUND INFORMATION:
Human Resources is one of the few City departments that operates without a department secretary. With
the passage of time, an increase in the range and complexity of duties performed by Human Resources
staff has transformed the department into an organization where the services of an Administrative
Secretary are required.
The general duties of an Administrative Secretary include responding to requests for information,
maintaining files, updating resource materials and training clerical staff. They also handle personnel,
payroll, purchasing, and budget duties in their respective departments. Higher level responsibilities
include researching and analyzing data for special projects as well as gathering data and assisting in
developing recommendations regarding the formulation of policies, procedures, and new programs. As
with all City departments, and specifically as proposed within the Human Resources Department, this
position will provide support to the Director and function as a central clearing house for receiving
inquiries, conducting research and providing answers relative to personnel and benefits issues for
employees, other agencies, and citizens.
There are several duties, specific to the Human Resources function, that correspond to the level of
responsibility and scope of work performed by an Administrative Secretary. These duties will be
assigned to this position. They include performing billing and reconciliation of medical, dental, vision,
chiropractic, life insurance and accidental death and dismemberment insurance benefits; implementing
all changes to the salary and classification plan; coordinating the employee recognition and annual
service awards programs; performing complex calculations such as converting accumulated sick leave
hours to medical benefits, COBRA payments, eligibility periods and retirement calculations; and
assisting retirees and surviving spouses with problems and special requests.
APPROVED:
H. Dixon Flynn —City Manager
CITY OF LODI COUNCIL• •
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The increased demands placed on the department by the incremental growth of the City's workforce,
coupled with the assumption of duties outlined above, has brought Human Resources to the point where
it is logical to consolidate the performance of these duties within one position. This will be
accomplished by reallocating our existing Administrative Clerk position to that of an Administrative
Secretary - Confidential.
This reallocation will enhance the effort of the department with a moderate monetary expenditure, while
better serving the City's needs and accomplishing a major Human Resources objective of providing
responsive and professional service to City employees and the public. At the same time we are charged
with keeping operating costs as efficient as possible. This change accomplishes both objectives. It is
important to note this change will not increase the number of budgeted positions in the department.
A class specification and salary range for Administrative Secretary currently exists, however a salary
range for the confidential classification is required. The City's standard has been to set confidential
ranges five percent greater than represented positions. It is recommended that City Council approve the
following salary range for Administrative Secretary - Confidential.
Step A
Step B
Step C
Step D
Step E
2891.31
3035.88
3187.67
3347.06
3514.41
FUNDING: Current budget
Vicky McAthie, Finance Director
Respectfully submitted,
Joan& Narloch, Human Resources Director
prepared by Kirk J. Evans, Sr. H.R. Analyst
cc: City Attorney
APPROVED:
H. Dixon Flynn — City Manager
RESOLUTION NO. 2001-272
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
REALLOCATION OF ADMINISTRATIVE CLERK —
CONFIDENTIAL TO ADMINISTRATIVE SECRETARY —
CONFIDENTIAL, AND APPROVE SALARY RANGE FOR
ADMINISTRATIVE SECRETARY — CONFIDENTIAL
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NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
approve the reallocation of one Administrative Clerk — Confidential to Administrative
Secretary — Confidential; and
BE IT FURTHER RESOLVED, that the Lodi City Council hereby approves the
salary range for Administrative Secretary — Confidential as follows:
STEP
A B C D E
$ 2,891.31 $ 3,035.88 $ 3,187.67 $ 3,347.06 $ 3,514.41
Dated: November 21, 2001
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I hereby certify that Resolution No. 2001-272 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 21, 2001 by the
following vote:
AYES: COUNCIL MEMBERS — Howard, Land, Pennino and Mayor
Nakanishi
NOES: COUNCIL MEMBERS — Hitchcock
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-272