HomeMy WebLinkAboutAgenda Report - November 21, 2001 E-12O>"
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AGENDA TITLE: Adopt a resolution awarding the bid for 40 wood utility poles to the low bidder, McFarland
Cascade, Tacoma, Washington, and authorize purchase of an additional ten poles from
McFarland Cascade ($25,638.75) (EUD)
MEETING DATE: November 21, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid for ten 55 -foot
Class 1, twenty 45 -foot Class 3, and ten 35 -foot Class 3 wood utility poles
to the low bidder, McFarland Cascade, Tacoma, Washington, in the amount
of $17, 372.00, and further authorize the purchase of an additional ten 60 -foot Class 1 wood utility poles from McFarland
Cascade for $8,266.75, for a total purchase of $25,638.75.
BACKGROUND INFORMATION: On October 17, 2001, the City Council approved specifications and
authorized staff to advertise for bids for 55 -foot, 45 -foot, and 35 -foot poles.
The following bids were received, and opened on November 7, 2001:
McFarland Cascade, Tacoma, WA $17,372.00
North Pacific Lumber, Portland, OR $17,415.00
J H Baxter Co. / Maydwell & Hartzell, Orinda, CA $19,436.00
These poles are needed to replenish inventory for replacement of damaged or deteriorated poles, and for routine
line maintenance and upgrades.
Subsequent to the opening of the bids the stock level of 60 -foot Class 1 poles reached the reorder point. Since the
quantity of 35-, 45-, and 55 -foot poles equals about one and one-third truckloads, additional poles may be ordered
with minimal additional cost for freight. Therefore, staff recommends adding ten 60 -foot Class 1 poles to the order
at $826.675 each. For comparison, the low quote for four 60 -foot Class 1 poles delivered in June was $910.53
each.
FUNDING: Electric Utility Department Operating Fund
2001-2003 Financial Plan and Budget, Pages D-37,38
Vicky McAthie, Finhnce Director A //� aAL
Alan N. Vallow, Electric Utility Director
PREPARED BY: Joel Harris, Purchasing Officer
cc: Manager, EUD Engineering and Operations
APPROVED'
H. Dixon Flynn -- City
RESOLUTION NO. 2001-263
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
WOOD UTILITY POLES
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on November
7, 2001, at 11:00 a.m. for the purchase of ten 55 -foot Class 1, twenty 45 -foot Class 3,
and ten 35 -foot Class 3 Wood Utility Poles, described in the specifications therefore
approved by the City Council on October 17, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
mm
McFarland Cascade, Tacoma, WA $17,372.00
North Pacific Lumber, Portland, OR $17,415.00
J. H. Baxter & Co./Maydwell & Hartzell, Orinda, CA $19,436.00
WHEREAS, subsequent to the opening of the bids the stock level of 60 -foot
Class 1 poles reached the reorder point. Since the quantity of 35-, 45- and 55 -foot
poles equals about one and one-third truckloads, additional poles may be ordered with
minimal additional cost for freight; and
WHEREAS, staff recommends adding ten 60 -foot Class 1 poles to the order at
$826.675 each; and
WHEREAS, the City Manager recommends award of the bid for the purchase of
ten 55 -foot Class 1, twenty 45 -foot Class 3, and ten 35 -foot Class 3 Wood Utility Poles,
be made to the low bidder, McFarland Cascade, of Tacoma, Washington, and further
recommends adding an additional ten 60 -foot Class 1 poles to the order.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award
of the bid for the purchase of ten 55 -foot Class 1, twenty 45 -foot Class 3, and ten 35 -
foot Class 3 Wood Utility Poles be made to the low bidder, McFarland Cascade, of
Tacoma, WA, in the amount of $17,372.00; and
BE IT FURTHER RESOLVED, that an additional ten 60 -foot Class 1 poles be
added to the order in the amount of $8,266.75, for a total order amount of $25,638.75.
Dated: November 21, 2001
I hereby certify that Resolution No. 2001-263 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 21, 2001, by the
following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BCKSTON
City Clerk
2001-263