HomeMy WebLinkAboutAgenda Report - November 7, 2001 E-08"91 1
CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing the Purchase of a Digital Duplicator Machine from Riso
Products of Sacramento ($10,422.13)
MEETING DATE: November 7, 2001
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the purchase of a
digital duplicator machine from Riso Products of Sacramento in the amount of
$10,422.13
BACKGROUND INFORMATION: The 2001-2003 Financial Plan and Budget approves the replacement of
the duplicator machine located in the Parks and Recreation Department.
The existing machine was purchased in October 1993 and currently has
over 3 million copies on it.
The Riso GR 3770 duplicating machine is designed for high volume print runs, costs less per copy than a copier,
and saves on the wear and tear of the copier machine. It runs at speeds up to 120 copies per minute and
depending on the size of the print run, costs less than one cent per copy.
The Lodi City Code Section 3.20.070 provides for the dispensation of bidding "when the City Council determines
that the ... method of purchase would be in the best interest of the City." Staff is recommending the dispensation of
bidding due to the following:
• Riso Products of Sacramento currently has a promotional program whereby the $20,245 retail price of the
machine is discounted by $6,000.
• Riso Products of Sacramento currently has a promotional program whereby they will give the City a double
trade-in value of $5,000 for the existing machine (original price of current machine was $6,959).
• Current printing products in stock will be traded dollar for dollar.
Included in the purchase price is a one-year parts and labor maintenance contract. The existing machine will be
traded in. Total for the machine, one color drum, and taxes is $10,422.13.
FUNDING: 2001/03 Equipment Replacement Fund: $10,000.00
2001/02 Recreation Division Operating Budget: $ 422.13
Funding Available: "&k4
Finance Dire for
Prepared by Susan Bjork, Administrative Secretary
cc: City Attorney
APPROVED:
Roger Baltz
Parks and Recreation Director
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RESOLUTION NO. 2001-248
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF A DIGITAL DUPLICATOR MACHINE FOR
THE PARKS & RECREATION DEPARTMENT
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases
of supplies, services, or equipment when it is in the best interest of the City to do so; and
WHEREAS, the 2001-2003 Financial Plan and Budget approves the replacement of the
duplicator machine located in the Parks and Recreation Department; and
WHEREAS, the existing machine was purchased in October 1993 and currently has ran
over 3 million copies; and
WHEREAS, the Riso GR 3770 duplicating machine is designed for high volume print runs,
costs less per copy than a copier, and saves on the wear and tear of the copier machine; and
WHEREAS, staff recommends purchasing the digital duplicator machine from Riso
Products, of Sacramento, California, in the amount of $10,422.13, which includes a one-year parts
and labor maintenance contract, one color drum, and taxes, for the following reasons:
1) Riso Products of Sacramento currently has a promotional program whereby the
$20,245.00 retail price of the machine is discounted by $6,000.00; and
2) Riso Products of Sacramento also has an additional promotional program whereby it
will give the City a double trade-in value of $5,000.00 for the existing machine; and
3) Current printing products in stock will be traded dollar for dollar.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby authorizes the
purchase of a Riso GR 3770 digital duplicator machine from Riso Products, of Sacramento, in the
amount of $10,422.13.
Dated: November 7, 2001
I hereby certify that Resolution No. 2001-248 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held November 7, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Howard, Land, Pennino and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hitchcock
ABSTAIN: COUNCIL MEMBERS — None
7
SUSAN J. BLACKSTON
City Clerk
2001-248