HomeMy WebLinkAboutAgenda Report - October 19, 1994 (60)4 a +
CITY OF LODI . COUNCIL COMMUNICATION
A
AGENDA TITLE: Purchase of Photocopier for the Municipal Service Center ($6,687)
MEETING DATE: October 19. 1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the a'tached resolution to purchase a photocopier for the
Municipal Service Center from the low bidder, Business Office Systems, of Stockton,
California, in the amount of $8,686.74.
BACKGROUND INFORMATION: Funds to purchase a photocopier were approved in the 1994/95 operating
budget. This photocopier will replace the six-year-old Sharp SF -8100 at the
Municipal Service Center. Specifications and advertising for bids were
approved by the City Council on September 7, 1994. During the bid process.
several photocopiers were demonstrated at the Municipal Service Center.
In addition to the purchase price, the specifications cover annual maintenance and supply costs for a five-year
period. Without including either copier's five-year maintenance and supply costs, the Minolta's purchase price is
$328.64 less than the Mita's purchase price. With the five-year maintenance and supply costs included, the Mita
costs $346.36 less than the Minolta. However, the Minolta offers a larger paper capacity for the paper size used
most often, has a larger sort bin capacity and requires toner changing less frequently. The Minolta also has an
easily understood control panel. better photograph copy quality, and is the operational staffs overall preference
based on using the demonstrator models. The Minolta is also the only copier that fully meets the specifications.
The Mita's sort bin capacity of 25 sheets does not meet the specified capacity of 50 sheets.
It is recommended that the City purchase the Minolta EP 2050 from Business Office Systems.
Following is a summary of the bids received:
Business Office Systems Minolta $ 6,686.74
Lloyd Equipment Co. Mita $ 7,015.38
Lucas Business Systems Konica $ 7,352.75
Taylor Made Office Systems Canon $ 8,773.84
Xerox Corporation Xerox Non-responsive bid
FUNDING: Originally Budgeted 1994/95
Budgeted Fund Operating Budget
Budgeted Amount $8.500.00
Prepared by George Bradley, Street Superintendent
JLR/GMB/rs
Attachment
cc: City Attorney
Street Superintendent
Purchasing Officer
APPROVED
L !
COUNCLO2 DOC
Ronsko
orks Director
THOMAS A PETERSON
City Manager
rec,ciad pope'
GC -1
RESOLUTION NO. 94-119
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR PURCHASE OF PHOTOCOPIER
FOR THE MUNICIPAL SERVICE CENTER
WHEREAS, in answer to notice duly published in accordance with
law and the order of this City Council, sealed bids were received and
publicly opened on September 22, 1994 at 11:00 a.m. for the bid for
purchase of photocopier for the Municipal Service Center, described in
the specifications therefor approved by the City Council on September
7, 1994; and
WHEREAS, said bids have been compared, checked, and
a report thereof filed with the City Manager as
BIDDER
Business Office Systems
Lloyd Equipment Company
Lucas Business Systems
Taylor Mad. office Systems
Xerox Corpc tion
MODEL
Minolta
Mita
Konica
Canon
Xerox
follows:
AMOUNT BID
tabulated and
$ 6,686.74
$ 7,015.38
$ 7,352.75
$ 8,773.84
Non-responsive bid
WHERE._ the City Manager recommends that award of the bid for the
purchase of . photocopier for the Municipal Service Center be made to
the low bidder, Business Office Systems of Stockton, California;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of bid for the purchase of a photocopier for the Municipal
Service Center be and the same is hereby awarded to Business Office
Systems of Stockton, California, the low bidder, in the amount of
$6,686.74.
Dated: October 19, 1994
_ = = = = = = 3 = _ = 3 = . _ _ _ _ _ = 3 3 = = = = = = = = = = = = = = = _ = 3 = _ _ = = = 5 = _ = S = = _ = = = = _ = = = 5 3 = 9 = = s = 5
I hereby certify that Resolution No. 94-119 was passed and
adopted by the City Council of the City of Lodi in a regular meeting
held October 19, 1994 by the following vote:
Ayes: Council Members - Mann, Pennino, Snider and
Sieglock (Mayor)
Noes: Council Members - None
Absent: Council Members - Davenport
94-119