HomeMy WebLinkAboutAgenda Report - November 16, 1994 (61)or
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Contract Award for Civic Center Datalrelecommunication Cabling ($107,274)
MEETING DATE: November 16. 1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for the abov
project to Maverick Communications, Inc. of Hayward in the amount of $107,273.50.
BACKGROUND INFORMATION: The dataneiecommunication cabling is pari of the overall Civic Center
Improvements Project. As the remodeling of the City Hall Annex and Caraegie
Forum basement are completed, and the four portable buildings are brought
on-site for additional temporary office space, fiber optic data cable
and telecommunication cable must be installed Inking a!I facilities at the Civic Center. The Finance Department's
IBM AS/400 computer will be relocated to the City Hall Annex and will maintain connection to necessary Civic
Center facilities. The City Hall local area network (LAN) file server will be temporarily relocated to the portable
buildings. Computer and telephone cutovers will be made to these new facilities. Phase I of this project consists of
supplying the fiber optic and telephone cabling and connection devices, testing the system, and project
management staff being available at the time of the cutover.
After the City Hall is remodeled, Phase 11 will involve pulling and connecting fiber optic and communication cabling
to the City Hall building. The City Hag LAN file server will be moved back into City Hall and will be connected to
all Civic Center facilities.
Requests for proposals were prepared by the City of Lodi and mailed on September 15, 1994. A mandatory
vendor pre-bid conference was held September 23, 1994. Ten vendor representatives attended. Proposals were
received by two vendors on October 21, 1994.
Vendor
Engineers Estimate
Maverick Communications, Inc.
Hewlett-Packard
Location Bid
$120,000.00
Hayward $107,273.50
Pleasanton $171,243.15
FUNDING: Originally Budgeted: $120,000.00
Budgeted Fund: 121.0-350.61
Current Appropriation: $120,000.00
Total Project Estimate: $120,000.00•
Request for Proposal Opening Date: October 21, 1994
'The total project estimate includes approximately ten percent for unknown contingencies.
It is staffs recommendation that the City Council authorize the City Manager to execute a contract with
Maverick Communications, Inc. for the dataftelecommunication cablir)q-kr the Civic Center Improvements
Project. y `
�'- '1'L t.� L
ick L. Ronsko
Pudic Works Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
attachment
cc: Purchasing Officer
City Attorney
Finance Director
laformation Systems Coordinator
Building and Equipment Maintenance Superintendent
APPROVED
TNOMA%A PETERSON
City Managor
.71PROJECTS\MISC\CIVIC\DATACOM\CAWARD DOC I/Mr i
RESOLUTION NO. 94-137
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A RESOLUTION OF THE L0DI CITY COUNCIL
AWARDING THE CONTRACT FOR CIVIC CENTER
DATA/TELECOMMUNICATION CABLING
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WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes
dispensing with bids for purchases of supplies, services or equipment
when it is in the best interests of the City to do so; and
WHEREAS, a pre-bid conference was held on September 23, 1994 with
ten vendor representatives in attendance; and
WHEREAS, Request for Proposals were received on October 21, 1994,
and the proposals have been compared, checked, and tabulated and a
report thereof filed with the City Manager as follows:
BIDDER BID AMOUNT
Engineer's Estimate $120,000.00
Maverick Communications, Inc., Hayward $107,273.50
Hewlett-Packard, Pleasanton $171,243.15
WHEREAS, the City Manager recommends that award of the contract
for the Civic Center Data/Telecommunications Cabling be made to the low
bidder, Maverick Cosntunications, Inc. of Hayward, California;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that
award of the contract for the Civic Center Data/Telecommunications
Cabling be and the same is hereby awarded to Maverick Communications,
Inc. of Hayward, California, the low bidder, in the amount of
$107,273.50.
Dated: November 16, 1994
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I hereby certify that Resolution No. 94-137 was passed and
adopted by the Lodi City Council in a regular meeting held November 16,
1994 by the following vote:
Ayes: Council Members - Davenport, Mann, Pennino, Snider
and Sieglock (Mayor)
Noes: Council Members - None
Absent: Council Members - None
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Perrin
ity Cle
94-137