HomeMy WebLinkAboutAgenda Report - November 16, 1994 (58)4 41 -
CITY
CITY OF LODI
COUNCIL COMMUNICATION
1
AGENDA TITLE Purchase of Office Systems Fumiture ($162,003)
MEETING DATE November 16,1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase office
systems furniture for the Civic Center Improvements Project from
Warden's Office Products of Stockton in the amount of $162,003.28.
BACKGROUND INFORMATION: As part of the Civic Center improvements Project, the Council
concurred that office systems fumiture should be utilized for the
City Hall Annex, Camegie Forum basement, portable trailers and
remodeled City Hall. The City Council. at its meeting of
April 20, 1994, authorized the purchase of office systems fumiture from either Herman Miller or
Haworth, Inc. under the League of California Cities contract (see minutes attached as Exhibit A).
In meeting with office systems fumiture suppliers, it was determined that an additional four percent
($17,090.22) could be saved off the list price by the City of Lodi s Purchasing Division buying under the
County of San Joaquin's contract with Haworth, Inc. This would provide the City with a sixty-nine
percent discount on the furniture's list price. It is recommended, under another agenda item, that the
City Council authorize this method of purchasing office systems furniture. By purchasing under the
County's contract, the sixty-nine percent discount will be extended to smaller, planned and unplanned,
future purchases; i.e., office systems furniture for the Dial -A -Ride Office and the Police Department's
Records Division.
The most recent estimate shared with Council anticipated a total cost for office systems fumiture of
$170,000.00. It is necessary to purchase the office systems fumiture at this time to meet the current
construction schedule which anticipates a mid-February 1995 move -in date.
FUNDING: Originally budgeted:
Budgeted Fund:
Current Appropriation:
Total Project Estimate:
$170,000.00
121.0-350.61
$170,000.00
$165,000.00
cJ, S�rL L
L. Ronsko
c Works Director
Prepared by Dennis J. Callahan. Building and Equipment Maintenance Superintendent
JLRJDJC/lm
Attachments
cc:
A
Purchasing Officer
City Attorney
Building and Equipment Maintenance Superintendent
4
APPROVE- i',.z- eri.. . .
THOMAS A. PETERSON
City Manager
CPURCHAS.DOC
iet
recycled paper
CC -1
11/O8494
Continued April 20,1994
14. REGULAR CALENDAR fContinuedl
EXHIBIT A
a) The City Council, on motion of Council Member Mann, Pennino second. unanimously
approved the appropriation of $5,000 to enable the City of Lodi to be entitled to a seat on
the Board of Directors of the San Joaquin Partnership.
Speaking on the matter were the following persons:
1. Ron Addington, Executive Director of the San Joaquin County Business Council;
and
2. Brian Ochoa. Lodi resident. spoke in support of this appropriation.
FILE NO. CC -6, CC -7(u) AND CC -400
b) The City Council. on motion of Council Member Mann, Pennino second. approved the
plans and specifications for remodel of Camegie Forum Basement. remodel of City Hall
Annex/Beckman Building. and installation of temporary trailers by the following vote:
Ayes: Council Members - Mann. Pennino and Sieglock (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - Snider
Council Member Davenport stated for the record that the City should have done an
Environmental impact Report (EIR) on the buildings to determine if there are any
pollutants/hazardous materials.
Speaking on the matter were the following persons:
1. Larry Wenell, Weneil Mattheis Bowe Architects, answered questions on the
design of this project; and
2. Brian Ochoa, Lodi resident, expressed his opposition to this project, except for
the required elements such as the Americans with Disabilities Act (ADA) and the
HVAC system improvements.
Further, a letter of support from the Lodi Downtown Business Association (LDBA) was
received.
FILE NO. CC -6, CC -12.1(a) AND CC -14(a)
15. ACTION ON ITEMS REMOVED FROM THE CONSENT CALENDAR
a) The City Council, on motion of Council Member Mann, Sieglock second, approved the
plans and specifications for Well Drilling, Well #25, 1014 Holly Drive and authorized
advertising for bids by the following vote:
Ayes: Council Members - Mann, Pennino and Siegiock (Mayor)
Noes: Council Members - Davenport
Absent: Council Members - Snider
FILE NO. CC -12.1(c)
b) The City Council, on motion of Council Member Mann, Sieglock second, unanimously
standardized on office systems furniture manufactured by Haworth, Inc. and/or Herman
Miller, Inc. for installation and use in offices in the governmental center (City Hall, Public
Safety Building and City Hall Annex).
FILE NO. CC6, CC -20 AND CC -47
1
IlMode
RESOLUTION NO. 94-13
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF OFFICE SYSTEMS rvra.AiYvss
a.iwwts THE SAN JOAQQUIN COUNTY AGREEMENT
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes
dispensing with bids for purchases of supplies, services or equipment
when it is in the best interests of the City to do so; and
WHEREAS, on April 20, 1994 the City Council approved the
standardization of office systems furniture manufactured by Haworth,
Inc., and Herman Miller, Inc., under the League of California Cities
agreement; and
WHEREAS, in August 1992, the County of San Joaquin executed an
agreement with Haworth, Inc. to purchase office systems furniture at
prices up to 69% off list; and
WHEREAS, it hes been determined that it is in the best interests
of the City to purchase the office systems furniture for the Civic
Center Improvement Project under the San Joaquin County Agreement; and
WHEREAS, the most recent estimate anticipated a total cost for
office systems furniture to be approximately $170,000.00; and
WHEREAS, it is necessary to purchase the office systems
furniture at this time to meet the current construction schedule which
is anticipated to be a mid-February 1995 move -in date.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of office systems furniture through the San
Joaquin County agreement in the approximate amount of $162,003.28, from
the Warden's Office Products in Stockton, California.
Dated: November 16, 1994
I hereby certify that Resolution No. 94-134 was passed and
adopted by the Lodi City Council in a regular meeting held November 16,
1994 by the following vote:
Ayes: Council Members - Davenport, Mann, Pennino, Snider
and Sieglock (Mayor)
Noes: Council Members - None
Absent: Council Members - None
y TA..►..'
iter errin
ity Cle
94-134