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CITY OF LODI
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COUNCIL COMMUNICATJON
AGENDA TITLE: . Purchase of Five (5) Mid -Size Paratransit Buses ($227,667)
MEETING DATE: August 3, 1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution to purchase
five (5) mid-size paratransit buses for the fixed -route system from
EI Dorado Bus Sales. Inc., of Foster City, the low bidder, in the amount
of $227,667.80.
BACKGROUND INFORMATION: Funds to purchase five mid-size paratransit buses for the City's
new fixed -route transit system are approved and budgeted through
a combination of Federal Government and local transit funds.
Specifications for this project were approved on June 1, 1994, The City received the following three
bids for this project:
Alternate A proposed an unleaded gasoline -powered OEM engine as a substitute for the diesel -
powered engine specified. Staff recommends not taking the $1,000.00 per bus deduction due to the
higher maintenance costs anticipated over the life of the bus if an unleaded gasoline engine is used.
Alternate B proposed an alternatively fueled bus of the same size and capacity. The low bidder has
included, at $8,400.00 more per bus, a compressed natural gas (CNG) engine. Staff recommends not
taking this alternative for several reasons:
1. the bidder did not meet the specifications fully for a CNG bus;
2. there is no fueling infrastructure or existing CNG fuel site locally,
APPROVED �_.L— - — ------------- �i
THOMAS A. PETERSON CVC10.0 Dewe
City Manager
CCURCNAS.DOC72 ti 4
WITH
ALTERNATE
ALTERNATE
BIDDER
TOTAL BID
WARRANTIES
A
B
EI Dorado Bus Sales, Inc.
$221,542.80
$221,542.80
($1,000.00)
$8,400.00
Foster City, California
each
each
California Bus Sales
$236,539.20
$242,539.20
($2,500.00)
no bid
Fresno, California
each
The Bus Stop
$248,795.35
$258,330.35
($1,150.00)
no bid
Newman, California
each
Alternate A proposed an unleaded gasoline -powered OEM engine as a substitute for the diesel -
powered engine specified. Staff recommends not taking the $1,000.00 per bus deduction due to the
higher maintenance costs anticipated over the life of the bus if an unleaded gasoline engine is used.
Alternate B proposed an alternatively fueled bus of the same size and capacity. The low bidder has
included, at $8,400.00 more per bus, a compressed natural gas (CNG) engine. Staff recommends not
taking this alternative for several reasons:
1. the bidder did not meet the specifications fully for a CNG bus;
2. there is no fueling infrastructure or existing CNG fuel site locally,
APPROVED �_.L— - — ------------- �i
THOMAS A. PETERSON CVC10.0 Dewe
City Manager
CCURCNAS.DOC72 ti 4
Purchase of Five (5) Mid -Size Pa. Jansit Buses ($227,667)
August 3, 1994
Page 2 '
3. the operation and maintenance costs of CNG buses are likely, at least initially, to be
higher than diesel; and
4. present staff mechanics are not trained in CNG maintenance and repair.
Additionally, the technology of CNG and electrically -powered buses is still in the early stages. As our
consultant, Jim Brown and Associates, has stated: "it becomes a question of the higher cost of being
part of the development process or the lower cost of taking advantage of proven technology at some
later date." Staff does recommend that we consider alternatively fueled vehicles in the future.
After the bids were received, the City's consultant recommended that additional options, not included in
the specifications, be considered. These items are:
Overhead handrail $ 150.00
Master electrical disconnect 125.00
Isringhausen Air Ride driver's seat 700.00
Exterior storage box (curb side) 250.00
Total Options $1,225.00 per bus x 5 buses = $6,125.00
Staffs recommendation is that the City Council authorize the purchase of the five paratransit buses,
with additional options, for a total of $227,667.80. Even with options, at a price of $45,533.56 per bus,
EI Dorado Bus Sales, Inc.'s bid is significantly less than the second low bidder. The fixed -route system
is scheduled to begin in November of this year. To meet that schedule, these buses must be ordered
now.
FUNDING: Originally Budgeted:
Budget Fund:
Budgeted Amount:
Total Project Estimate:
Bid Opening Date:
1994195
Transit
$375,000.00
$227,667.80
6/23194
ck L. Ronsko
ublic Works Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
JLR/DJCAm
Attachment
cc: Assistant City Manager
City Attorney
Purchasing Officer
Building and Equipment Maintenance Superintendent
Administrative Assistant to the City Manager Evans
CPURCHAS.DOC 0727/94
RESOLUTION NO. 94-92
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF FIVE (5)
MID-SIZE PARATRANSIT BUSES
WHEREAS, on June 1, 1994, the City Council approved
specifications and authorized the advertisement for the purchase of
five (5) mid -site paratransit buses for the fixed -route system for the
Dial -A -Ride Program; and
WHEREAS, said bids have been compared, checked, and tabulated and
a report thereof filed with the City Manager as shown on Exhibit A
attached.
WHEREAS, the City Manager recommends that award of the bid for
five (5) Mid -Size Paratransit Buses be made to the low bidder, E1
Dorado Bus Sales, Inc., of Foster City, California;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of bid for five (5) mid-size unleaded pare.cransit buses for the
fixed -route system for the Dial -A -Ride Program be and the same is
hereby awarded to E1 Dorado Bus Sales, Inc., the low bidder, in the
amount of $222,667.79 including options.
Dated: August 3, 1994
I hereby certify that Resolution No. 94-92 was passed and adopted
by the City Council of the City of Lodi in a regular meeting held
August 3, 1994 by the following vote:
Ayes: Council Members - Davenport, Mann, Pennino, Snider
and Sieglock (Mayor)
Noes: Council Members - None
Absent: Council Members - None
J nifer Perrin
ity CIS
94-92
"S9492/TXTA.01V
BIDDER
El Dorado Bus Sales, Inc.
Foster City, California
California Bus Sales
Fresno, California
The Bus Stop
Newman, California
WITH
TOTAL BID WARRANTIES
$221,542.80 $221.542.80
$236.539.20 $242.539.20
$248.795.35 $258,330.35
EXHIBITA
ALTERNATE ALTERNATE
A
B
($1,000.00)
$8,400.00
each
each
($2,500.00)
no bid
each
($1,150.00)
no bid
each