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HomeMy WebLinkAboutAgenda Report - March 16, 1994 (52)or CITY OF LODI f COUNCIL COMMUNICATION AGENDA TITLE: Correction of Error in Eastside Task Force Bylaw Amendments FETING DATE: March 16, 1994 PREPARED BY: City Attorney RECOERMWED ACTION: Council consideration and possible action on correcting error in bylaws for the Eastside Improvement Committee. BACKGROUND INF0124ATION: At the Council meeting of March 2, 1994, amended bylaws for the Eastside Improvement Committee were adopted by the Council. There was an error in the wording of Article III Section 2 of these new bylaws. The erroneous sentence read: "such attrition shall occur by resignation or expiration of terms of directors currently serving." The appropriate language should have read: "such attrition shall occur by resignation or removal of directors currently serving". The language inadvertently inserted would exclude a number of current directors who are interested in continuing to volunteer for the board. It is recommended that the Council by motion action approve this correction. FUNDING: Not applicable Respectfully submitted, Bob McNatt City Attorney BM:pn APPROVED THOMAS A. PETERSON 'ecyc'ea paper City Manager CC -1 F � Z ARTICLE I SECTION 1. Under the auspices of the City of Lodi, there is hereby created the Lodi East Side Improvement Committee. ARTICLE II SECTION 1. GENERAL PURPOSE The East Side Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and the appearance of Lodi's East side, by the coordinated efforts of a broad spectrum of the community. The "East side" shall refer to that area generally bounded by Sacramento Street on the west, Highway 99 on the east, Turner Road on the north, and Century Boulevard on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers or Neighborhood Watch. B) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property on Lodi's East side with the cooperation of residents, property owners, business and government. C) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by East side property owners, residents, and businesses. -1- IQ D) To coordWte with churches, civic and -ty groups, and other camivaity based organizations to educate and inform the Obblic on ways of achieving these goals, and to keep the public informed of the efforts. E) To work with the business community to encourage a healthy business climate on the East side. ARTICLE III SECTION 1. GENERAL M MERSHIP General membership shall be open to all persons. SECTION 2. BOARD OF DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50t) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. SECTION 3. There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. -2- ARTICLE IV The Executive Officers shall consist of a President, First Vice President, and Second vice President. These three officers may appoint a Secretary and/or Treasurer. The initial President shall be Virginia Snyder, First vice President John Young, and Second Vice President Virginia Lahr. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The President shall serve as spokesperson for the Improvement Committee and liaison with the Lodi City Council. of • Any officer or Board of Directors member who misses three (3) consecutive meetings without the consent of the Board shall be deemed to have vacated the office. ARTICLE V SECTION 1. REVENUES All revenues of the Improvement Committee shall be administered through a trust bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview. SECTION 2. AUDITING The trust fund account for the Improvement Committee shall be audited as part of the City's regular annual audit. -3- ARTICLE VI TSRH OF EXISTSIQCS/DISSOLVTIOIQ The East Side Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. After the transition described in Article III, Section 2 above is complete, five boardmembers shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. METINGS Regular meetings of the Board shall be held once a month, on the first Thursday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code 554950 et. seq.). All external communications to the public or media shall be through or authorized by the President, or in his/her absence, by the Chair. M -M ARTICLE VIII SECTION 1. These Bylaws shall constitute the empowering documents for the East Side Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for that purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON MARCH 2, 1994, RATIFIED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON ,1994. APPROVED AS TO FORK BOB MCNATT CITY ATTORNEY EASTTF.1/TXTA.01V PRESIDENT -5- CITY '(�OUNCIL )ACK A SIEGLOCK. Mayor STEPHEN 1. MANN Mayor Pro Tempore RAY G DAVENPORT PHILLIP A PENNINO JOHN R (Randy) SNIDER E CITY OF LODI CITY HALL. 221 WEST PINE STREET P O. BOX 3006 LODI. CALIFORNIA 95231.1910 (209) 334-5634 1 A%lIMI SS{6741, March 18, 1994 Virginia Snyder Chairperson Lodi East Side improvement Committee P.O. Box 2444 Lodi, CA 95241 Dear Virginia: THOMAS A. PETERSON City Manager JENNIFER M. PERRIN City Clerk BOR MCNATT City Attorney Enclosed please find the amended ratified bylaws of the Lodi East Side Improvement Committee which was adopted by the Lodi City Council at its meeting of March 16, 1994. As the Committee receives resignations we shall remove the positions from the list until we reach the number of nine. 1 will be putting on the agenda of April 6, 1994 the posting for the expiring terms of four of your committee members, and hopefully on the agenda of April 20. 1994 we will be able to reappoint them. If you have any questions, please feel free to give me a call. Very truly yours, ,Je niter M.errin City Clerk JMP Enclosure ARTICLE I Under the auspices of the City of Lodi, there is hereby created the Lodi Bast Side improvement Committee. ARTICLE II The East Side Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and the appearance of Lodi's East side, by the coordinated efforts of a broad spectrum of the community. The "East side" shall refer to that area generally bounded by Sacramento Street on the west, Highway 99 on the east, Turner Road on the north, and Century Boulevard on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers or Neighborhood Watch. S) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property on Lodi's East side with the cooperation of residents, property owners, business and government. C) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by East side property owners, residents, and businesses. MW Adhk D) To coorte with churches, civic and Mwity groups, and other community based organizations.to educate and inform the public on ways of achieving these goals, and to keep the public informed of the efforts. B) To work with the business cosmmmity to encourage a healthy business climate on the Bast side. ARTICLE III General membership shall be open to all persons. Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shall, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or removal of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50%) plus one of all directors then serving on the Board. After transitions is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. .Z. The Executive Officers shall consist of a President, First Vice President, and Second Vice President. These three officers may appoint a Secretary and/or Treasurer. The initial President shall be Virginia Snyder, First Vice President John Young, and Second Vice President Virginia Lahr. New officers shall be elected by the Board annually at the first meeting in March. ,SECTION 2. The President shall serve as spokesperson for the Improvement Committee and liaison with the Lodi City Council. ,SECTION 3. ATTENDANCE Any officer or Board of Directors member who misses three (3) consecutive meetings without the consent of the Board shall be deemed to have vacated the office. ARTICLE V NCIAL MATTE SECTION 1. RfiVBNQES All revenues of the Improvement Committee shall be administered through a trust bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview. The trust fund account for the Improvement Committee shall be audited as part of the City's regular annual audit. -3- IF V W*--. . M SECTION 1. The East Side Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article III, Section 2 above is complete, five boardmembers shall constitute a quorum and may conduct business at ant regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETINGS Regular meetings of the Board shall be held once a month, on the first Thursday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code 554950 et. seq.). SECTION 3. COMMUNICATION i All external communications to the public or media shall be through or authorized by the President, or in his/her absence, by the Chair. -4- • ARTICLE VIII SECTION 1. These Bylaws shall constitute the empowering documents for the Hast Side Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for that purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY COUNCIL VOTE ON MARCH 2, 1994, RATIFIED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON ,1994. APPROVED AS TO FORM BOB MCNATT CITY ATTORNEY EASTTF.1/TXTA.oiv PRESIDENT -5- 14