HomeMy WebLinkAboutAgenda Report - April 20, 1994OF
CITY OF LODI
is
COUNCIL COMMUNICATION
AGENDA TITLE: Plans and Specifications and Advertisement for Bids for Remodel of Carnegie
Forum Basement. Remodel of City Hall Annex/Beckman Building. and Installation
of Temporary Trailers
MEETING DATE: April 20, 1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council approve the plans and specifications for the above
project and authorize advertising for bids.
BACKGROUND INFORMATION: This project includes the remodeling of the Carnegie Forum
basement, the remodel of the City Hall Annex/Beckman Building,
and installation of temporary trailers as the first phase of work to
be completed under the Civic Center Improvements Project.
In January 1993, the firm of Wenell Mattheis Bowe was retained by the City Council, after being chosen
by an architectural selection committee, to do investigative and schematic design work for City Hall, the
basement of the Carnegie Forum, and detailed design of the City Hall Annex/Beckman Building
(Phase 1). On June 2, 1993, the City Council approved Phase II of architectural and engineering
services to remodel the Carnegie Forum basement. On November 17, 1993, the City Council
authorized the architectural work needed to complete the Civic Center Improvements Project. Included
in this scope of work is to remodel the existing City Hall making it: a) handicap accessible (meeting
Americans with Disabilities Act (ADA) requirements), b) structurally sound, c) more mechanically
efficient, d) fire safe through installation of fire sprinklers, and e) more space efficient with minimal
changes to better serve the public and staff. The plans and specifications for the remodel of City Hall
will be brought to Council for approval in September 1994,
While City Hall is being remodeled, other working spaces need to be provided for City staff. The
Council, through this process, has chosen to utilize the Carnegie Basement, the City Hall
Annex/Beckman Building, and a number of temporary trailers to house staff while City Hall undergoes
this major remodeling.
The plans and specifications are now complete for the remodel of the Carnegie Forum basement, the
remodel of the City Hall Annex, and the lease and installation of temporary trailers. Included in the
work will be the computer and communication link which entails site conduit installation. A separate
contract will be let for installation of all voice and data cabling and connection devices. We will be
using state-of-the-art fiber optic cable which will allow us to utilize, now and in the future, the new and
emerging communication standards. It was also recommended to the City Council that the entry plaza
APPROVED _..
THOMAS A- PETERSON
City Manager
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•sc,c.ao oagw
CC -1
CPsaA. DOC 04113,54
Plans and Specifications ari "Advertisement for Bids for Remodel ot'carnegte Forum Basement.
Remodel of City Hall Annex/Beckman Building. and Installation of Temporary Traders
April 20, 1994
Page 2
and handicap ramps to provide accessibility to the front of the City Hall be undertaken as a separate
project to be funded by Block Grant monies. At the April 6. 1994, Council Meeting. the City Council
voted to earmark $90.000 of Block Grant funds for this work.
Now that more detailed drawings are completed, the estimate, attached as Exhibit A. has been revised.
The total project estimate has increased by $76,000. primarily for the following reasons:
a. Minor changes in architectural scope of work $ 9,580
b. City Hall Annex improvements $37.000
c. Computer and communication link $55.000
d. Security system $ 5,000
As a part of the November 1993 estimate, two items were still oeing evaluated. One, the office systems
furniture, which is now anticipated to be less than originally estimated; and second, the computer and
communication link, which represents the most significant increase from the original estimate. This
increase is due to changing to a fiber optic cabling system which will be installed throughout the
Civic Center. This type of cable accommodates both the local area network (PCs) and the main frame,
AS400 systems, and will provide for both computer and communication links between all Civic Center
facilities. A security system is now being recommended for the facilities under this contract and the
future City Hall remodel. The increase in the City Hall Annex improvements of $37,000 is primarily due
to the extent of HVAC work needed and energy/code requirements that don't allow reuse of existing
lighting as originally planned.
Also attached, as Exhibit B. is the most current revised schedule.
FUNDING: Originally budgeted: 121.0-350.61 (City Hall Expansion and Remodel)
Refer to Exhibit A for breakdown of funding sources.
Bid Opening Date: May 19, 1994
lr'/l 1
Ja L. Ronsko
Publi Works Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
JLR/DJC/Im
Attachments
cc: City Attorney
Building and Equipment Maintenance Superintendent
Wenell Mattheis Bowe
Purchasing Officer
CPSSA. DOC 41 t 3194
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LO/3DI CIVIC CENTER IMPROVEMENT
TOTAL PROJECT ESTIMATE
Architectural Services
first phase (Trailers, Beckman Renovation
Investigate City Hall/Camegic; $ 122,353
second phase (Carnegie Design, PS&E) 18,360
third phase (City Hall Design, PS&E) 135,089
(4) changes in scope 9.580
$ 285,382
GAil�v� s ra
April 1994 November 1993 March 1993
Estimate Estimate Estimate
$ 286,000 $ 276,000 $ 263,000
City Hall Annex Improvements $ 355.000
Renovation $ 305,000-
Parking
05,000-Parking Lot 50.000
$ 355,000
Temporary Office Improvements
$ 745,000
Carnegie Basement Renovation
$
248,000-
48,000•Trailer
TrailerLease
118,000
Trailer Appurtenances
70,000
Furniture Systems
170,000
Computer & Communication Link
123,000
*Conduit Installation
$ 33,000
*Voice & Data Cabling/Connection
90.000
$123,000
Miscellaneous
City Hall Remodel
Renovation
Security Systems
Entry Plaza & Handicap Ramps
S 122.353
18.360
135.081
$ 275.802
$ 318,000
268.000
50,
$ 318.000
$ 702,000
248.000
118,000
69,000
183,000•'
68,x..
16.000 16.000
$ 735,000 = 702,000
$1,448,000 $1,443,000
$1,443,000
5.000
$1,448,000
TOTAL PROJECT ESTIMATE
architectural fees already encumbered
TOTAL
FUNDING PROJECTION
Unencumbered Balance
Block Grant Funds/94-95 (Entry Plaza & Ramps)
City Hall Litigation to Date
Development Impact Mitigation Fees (GFI)
93-94
94-95 (& 95-96, if required)
TOTAL
$ 705,000
$1,343,000
$2,924,000 $2,848,000 $2,564,000
(276,000)14( 1,000)
$2,648,000 $2,707,000
$1,476,000 $1,622,000
90,000 109,000
105,000 105,000
440,000 328,000
537.000 543,000
$ 2,648,000 $2,707,000
• There are $18,000 worth of
possible deducts which
could reduce these amounts.
"These estimates were stili
being evaluated.
COSTREVIDOC 04/13f94
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To: Mayor Sieglock and Member of the City Council
From: Ken Cantrell, President,
Lodi Downtown Business Association
Regretably the LDBA is unable to be present at this evening's meeting.
However we would like to share our view of the proposed capital improve-
ments for City Hall. The LDBA has gone on record in the past in support of
using existing downtown buildings for city services. LDBA remains in full
support of the City of Lodi's proposed capitol improvements for
administrative offices. We realize that certain improvements are dictated
by the Americans with Disabilities Act arid other, government regulations.
With this in mind, the LDBA feels that improvements to City Hall are in
effect investments in L --:-di and dovetail nicely with our Downtown
Revital izat ic-ri efffi_-rts. We ,rye to move for -ward with needed impre-vements
wing our- existing downt-:-wn buildings.
Sir
Icere 1 y ,
Ki�rrr�et h Cant re 1 1 ,
Le -di U wnt _wn B.�siress G1�s •c.at i..n