HomeMy WebLinkAboutAgenda Report - June 1, 1994 (58)OF
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Agreement Between San Joaquin County Data
Processing and the City of Lodi Police Department
MEETING DATE: June 1, 1994
PREPARED BY: Police Chief
RECOMMENDED ACTION: City Council adopt the attached Resolution
granting permission to Lodi Police Department to
enter into an agreement with San Joaquin County,
through its Data Processing Division, for Fiscal
Year 1994-95 to provide data processing services and access to
Automated Message Switching/CJIS Systems.
BACKGROUND INFORMATION: CJIS is the county -wide computer connection
that provides the Police Department with
State and Federal computer access. (A copy
of the proposed Agreement is attached.)
Chief Hansen will be available to answer any questions Council
members may have.
FUNDING: $21,840.00 (See Attachment A)
4. ��
arry D Hansen
Chief of Police
cc: City Attorney
Purchasing Officer
APPROVE`- ---- - --- - --- -- — - - --- — ��
THOMAS A PETERSON a ea : apr
` C-ty Manager
cc
RESOLUTION NO. 94-63
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A RESOLUTION OF THE LODI CITY COUNCIL. `
AUTHORIZING THE LODI POLICE DEPARTMENT TO ENTER IN1'O AN AGREEMENT
WITH SAN JOAQUIN COUNTY TO PROVIDE DATA PROCESSING SERVICES
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WHEREAS, San Joaquin County provides to the City of Lodi access
to Automated Message•Switching/CJIS Systems; and
WHEREAS, San Joaquin County has certain data processing equipment
and is able to provide data processing services which the City of Lodi
desires to use in its operations;
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does
hereby authorize the Lodi Police Department to enter into an agreement
with San Joaquin County, through its Data Processing Division, for
Fiscal Year 1994-95 to provide data processing services and access to
Automated Message Switching/CJIS Systems, in an amount not to exceed
$21,840.00 for fiscal year 1994-95; and
BE IT FURTHER RESOLVED, the City Manager and City Clerk are
hereby authorized to execute said agreement on behalf of the City of
Lodi.
Dated: June 1, 1994
I hereby certify that Resolution No. 94-63 was passed and adopted
by the Lodi City Council in a regular meeting held June 1, 1994 by the
following vote:
Ayes: Council Members - Davenport, Mann, Pennino, Snider
and Sieglock (Mayor)
Noes: Council Members - None
]Absent: Council Members - None
Q&t4�
J ifer M Perrin
City Clerk
94-63
p. Y
STEVEN A. STEINBRECHER `- GEORGE HONG
Director Systems and Programming
In: fF Manager
COUNTY OF SAN JOAQUIN
Information Systems Division _;: •. ' .���MARK M.VASQUEZ
24 South Hunter Street. Room 5 Operations Manager
Stockton, California 95202-3225
Telephone (209) 468-3940
Fax (209) 468-2178
April 22, 1994
City of Lodi
Ms. Alice Reimche
Box 3006
Lodi, CA 95241-1910
Dear Ms. Reimche,
Enclosed is an Agreement for providing data processing services to your agency for Fiscal Year
1994-95. Please review and sign the Agreement and return the original to me.
Upon receipt of the signed Agreement, I will forward it to our County Administrator for his
signature. A copy of the fully executed Agreement will be sent to you once the County
Administrator has signed it.
Please call if you have any questions.
4Sinely,Steinbrec er
Director of Information Systems
SAS/CON94112
I.D. Number 94-6000531
THIS AGREEMENT, made and entered into this Ist day of July, 1994, by and
between the COUNTY OF SAN JOAQUIN, through its Information Systems Division,
hereinafter referred to as "COUNTY" and CITY OF LODI, hereinafter referred to as
"CITY"
WITNESSETH:
WHEREAS, COUNTY provides the following services to CITY: Access to
Automated Message Switching/CJIS Systems; and
WHEREAS, COUNTY has certain data processing equipment and is able to provide
data processing services which CITY desires to use in its operations;
WHEREAS, COUNTY'S Information Systems Division services offered to City
under this Agreement differs from that provided in previous years and it is necessary to set out the
understanding of the parties as to the extent of services and liability for provision of access to the
message switching system for local criminal information.
IT IS HEREBY AGREED between the parties as follows:
SERVICE FOR ACCESS TO NON -REDUNDANT NON -FAULT TOLERANT
MESSAGE SWITCH SYSTEM
The COUNTY shall provide access to CITY to the automated message switch system
of COUNTY'S Information Systems Division to provide local Criminal Justice
information. The parties expressly acknowledge that the Information Systems
Division message switch system is a non -fault tolerant, non -redundant system which
does not provide continuous access seven (7) days a week and twenty-four (24)
hours a day. The message switch system may go down and be unable to provide
responses at any time of day or night for undeterminable periods of time and also
must be scheduled to be taken down for maintenance and repairs from time to time.
Therefore, COUNTY does not represent that the service provided under this
Agreement will enable CITY to receive a response from the message switch system
within any specific time period. CITY has considered the express limitations set forth
in this Agreement of the message switch system, together with the needs of CITY,
and has determined that CITY'S business operations require the use of the services
set out in this Agreement.
2. COMPENSATION
a. COUNTY will provide the services and equipment for the estimated annual
amount of compensation as shown in Attachment "A". The total services and
equipment which CITY may utilize pursuant to this agreement shall not exceed
that which has been set forth in Attachment "A". The total maximum
compensation to COUNTY pursuant to this agreement shall not exceed
$21,840.00 per fiscal year. COUNTY shall bill CITY only for actual services
performed and equipment provided, one month after services are performed and
equipment is provided. CITY shall provide full payment to COUNTY of the
billed amount by the fifteenth day of the date of billing. In the event payment is
not made in accordance with this provision COUNTY may, at its option,
terminate the agreement in accordance with the provisions of Paragraph 5.
I.D. Number 94.6000531
b. In the event that COUNTY'S cost of services and equipment is increased due to
any reason, COUNTY may increase the rate of compensation (which may also
result in the estimated annual amount of compensation provided herein to be
increased) for services and equipment provided herein upon COUNTY so
notifying CITY. in writing. no less than thirty (30) calendar days in advance of
the intended change of rate of compensation. CITY shall be allowed the option to
terminate this agreement in accordance with the provisions of Paragraph 5 in the
event of an increase in the rate of compensation.
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Service and equipment under this agreement are limited solely to the ongoing
services, systems, and equipment listed in Attachment "A" which are in operation on
the effective date of this agreement. Services and equipment not covered in this
agreement may be provided to CITY at COUNTY'S option subject to the following
conditions:
(a) CITY must submit a written request for the additional services and/or
equipment which has been signed by the appropriate agency official, and
(b) Additional services, and/or equipment shall be provided at the current rates of
compensation and shall be billed as additional items over and beyond the total
estimated annual amount compensation designated in this agreement.
Maintenance in connection with the equipment provided under this agreement is
included in the rate of compensation for equipment and will not be billed as an
additional charge to CITY.
4. TERM
The term of this contract shall be one year beginning July 1, 1994, and ending June
30, 1995.
5. TERMINATION
This contract may be terminated by either party upon thirty (30) calendar days
advance written notice to the other party. Notwithstanding such termination,
CITY shall compensate COUNTY for the actual services performed and
equipment provided through the date the termination of the contract is effective.
If CITY fails to timely compensate COUNTY as provided in this contract,
CITY shall be held liable for the reasonable cost of collecting such
compensation including attorneys fees and court costs incurred by COUNTY.
In no event shall COUNTY be liable for reimbursing CITY for the costs to
procure alternative services to those services provided under this Agreement
regardless of whether CITY or COUNTY initiates termination of the
Agreement.
b. All rental equipment in the possession of CITY shall be returned to COUNTY
in the same condition as it was delivered to CITY, less normal wear and tear.
COUNTY shall be compensated by contractor for all loss or damage to said
equipment which is not the result of a willful or negligent act by COUNTY and
which does not constitute normal wear and tear.
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•_ Dim. Number 94-6000531
MNMRU'9 141A 1161MUM-1061a &:R►il It
The CITY agrees that it shall indemnify, defend and hold harmless the COUNTY, the
members of its Board of Supervisors. its officers, agents, and employees, from and
against all demands, claims, damages, losses, expenses, and costs including
attorneys' fees and court costs arising out of and/or resulting from the performance of
the activities and services contemplated by this agreement, except for demands,
claims, damages, losses, expenses, and costs resulting from the sole and exclusive
negligence of the COUNTY, or it's agents, or those brought by employees or agents
of COUNTY concerning their employment or agency relationship.
LIMITATIONS OF LIABILITY
In no event shall COUNTY be responsible for any damage, compensatory,
consequential, punitive, or special in the event that the CITY is unable to receive a
response for a request for access and information through the automated message
switching system of COUNTY. This Agreement shall not be construed to be either a
representation or a warranty to CITY -that it will be able to access and receive a
response through the automated message switch at any particular time or within any
particular response time. COUNTY does not grant any warranty as to the validity,
completeness or usefulness of any information received by CITY through the
automated message switch/CJIS systems. COUNTY shall not be responsible nor
liable for the costs to CITY to procure alternative services to the services provided for
under this Agreement or upon termination of this Agreement by either party.
In the event of errors in data processing results due to the failure of COUNTY'S
equipment, software, circumstances beyond the control of COUNTY, or the failure
of COUNTY'S employee(s) to operate the equipment in accordance with
COUNTY'S standard operating procedures, or COUNTY'S inability to provide data
processing services due to circumstances beyond its control. COUNTY'S liability
shall be limited to either subparagraph (a) or (b) below, either of which will be
considered to be CITY exclusive remedy:
(a) The correction of errors of which COUNTY has received written notice and
proof or the performance of the service, whichever is the situation; or
(b) Where such correction or performance of service is not practicable, CITY
shall be entitled to an equitable credit not to exceed the charges invoiced to
CITY for that portion of the service which produced the erroneous result or
for that portion of the service which could not be performed, whichever is the
situation.
COUNTY shall be liable for the loss, destruction or damage to CITY supplied
materials only if such loss, destruction, or damages was due to the negligence of
COUNTY and CITY sole remedy shall be COUNTY restoring the same, provided
such restoration can be reasonably performed by COUNTY and provided that CITY
provides COUNTY with all source data necessary for such restoration in similar form
to that normally presented to COUNTY under this Agreement.
8. INDEPENDENT CONTRACTOR
The CITY, and the agents and employees of CITY, in the perfonnance of this
agreement, shall act in an independent capacity and not as officers or employees or
agents of COUNTY.
-V
I.D. Number 94-6000531
9. ASSIGNMENT
Without the written consent of COUNTY, this agreement is not assignable by CITY
either in whole or in part.
10. TIMM OF THE ESSENCE
Tune is the essence of this agreement.
No alteration, variation, or modification of the terms of this contract shall be valid
unless made in writing prior to the effective date and signed by the parties hereto, and
no oral understanding or agreement not incorporated herein, shall be binding on any
of the parties hereto.
12. COMPLIANCE WITH LAWS
CITY shall comply with the California Fair Employment Practices Act (Labor Code
Section 1410, et seq.) and any amendments thereto.
This contract may, at the option of COUNTY, be terminated or suspended in whole or in part
in the event CITY fails to comply with the nondiscrimination clause of the contract. In the
event of termination under this paragraph, COUNTY shall be compensated for goods and
services provided to the date of termination. Termination or suspension shall be effective
upon receipt of written notice thereof.
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.D. Number 946000531
IN WITNESS WHEREOF the parties hereto have executed this agreement the day and
year first written above.
APPROVED AS TO FORM:
JOHN CHEADLE
County Counsel
By
REBECCA A. DAVIS
Deputy County Counsel
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COUNTY OF SAN JOAQUIN, a
volitical subdivision of the State of
California
By
DAVID L. BAKER
County Administrator
"COUNTY"
CITY OF LODI
By
Title
"CITY"
ATTI±ST:
BY
City Clerk of the
City of Lodi
APPROVED AS TO FORM:
BY t-
City Attorney
77)
A. Estimated Annual Cost of Services and Eauinment
1. Teleprocessing Transactions
An average 516,000 transactions
per year at $ .04 each
2. Telephone Line Charge
TOTAL
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I.D. Number 94-6000531
ATTACHMENT A
1,200.00
$ 21,840.00