HomeMy WebLinkAboutAgenda Report - June 1, 1994 (44)J OR
CITY 4F LODI
c� r
COUNCIL COMMUNICATION
AGENDA TITLE: .Consulting Services for Westgate Park Master Plan
MEETING'DATE: June 1, 1994
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize consulting services from
Gavin and Associates at an estimated expenditure of $8,500, not
to exceed $10.000, for a master plan for Westgate Park.
BACKGROUND INFORMATION: Westgate Park is a partially developed neighborhood park located.
between the Park West and Lodi West subdivisions, west of
Lower Sacramento Road, at the intersection of Elm Street and
Evergreen Drive (see Exhibit A). The Park is also a storm
drainage basin which is why the 22 -acre Park is significantly larger than the typical 5 to 7 acres desired
for a neighborhood park. The site was developed in two stages, the first in the 1980's with Park West,
and the second stage is underway with Lodi West.
In 1986, the Council adopted a master plan for the site prepared by Richard Bigler Associates. Since
then, the makeup of the neighborhood has changed and the overall concept for the Park needs to be
rethought. In 1994, the Council adopted the City-wide Park, Recreation and Open Space Plan
prepared by Dragoo b Associates. The text from the Plan pertaining to Westgate Park is as follows:
Westgate Park Site N-4 22.8 Acres
This site is a storm water detention basin and will be expanded by approximately la acres when the land
to the south is developed. As it now exists, the site has been graded to a rectangular shape with a flat
bottom. The site's only redeeming feature now is that it is all in grass. As the remaining land is
excavated to complete the basin, it is recommended that the entire site be contoured to create a more
pleasing and usable shape. In order to maintain the sante amount of storm water retention, some of the
park arca now dcsignaated outside the basin will need to be slightly excavated as well. By using this
approach. the bottom can be contoured so that it drains more rapidly.
While the arca around this park has been subdivided. it is recommended that a 2S' right of way or
casement be acquired west of the park site so that this park can be connected to the trail system. Other
facilities for this park should include:
o A paved and lighted pathway around and through the park
o Two youth baseball fields
o Expansion of the playground arca
o A multi -use payed court for volleyball, cic.
o An arca for passive use including picnicking, open platy, etc.
0 3 tennis courts
o Restroom building
APPROVES ``-�---=-- ---- — %j
THOMAS A PETERSON e< w.a cans.
City ManaQer
CC -1
WESTG MP DOC
Consulting Services for Westga-Park Master Pian
June 1, 1994
Page 2
The 1586 plan did not contain the tennis courts, restroom and paved court. Also, the baseball fields
were envisioned as practice fields while the new Plan envisions more formal play. Although not
addressed in the new, Plan; with the additional uses, we assume the existing access area for the storm,
wastewater and irrigation pump systems would need to be expanded to accommodate public parking.
Presently, the site is nearly functional as a drainage basin. However, the majority of the site is not
turfed or irrigated. In order to proceed with this work, decisions as to the amount and location of the
major improvements mentioned above should be made to allow proper design of the irrigation system
and minimize subsequent changes. For these reasons, staff recommends that the Plan be revised
This involves conducting public meetings, preparing preliminary designs, cost estimates and conceptual
drawings, and making presentations to the Parks and Recreation Commission and the City Council.
To do this, we see three options:
1) Do the work in-house
2) Informally select a consultant for this initial work
3) Do a formal selection process for the preliminary work and the final design
Staff does not recommend the first option due to time constraints and the availability of consultants who
have the expertise in conducting public meetings and a broader range of experience with park planning.
The third option is not recommended because of the time involved in a formal selection process and the
uncertainties involved in identifying the final design work. Obviously, this would not be known until the
plan is adopted. The second option is recommended as it provides the most flexibility in later stages of
the project. We are not tied to a particular consultant for ali phases of the work and could utilize staff or
consultants for each particular component as time and fends are available.
In recommending the informal selection process, and in particular the firm of Gavin and Associates,
staff considered the relatively low dollar amount for these services and the fact that there is no shortage
of Bay Area and Sacramento consultants who could do this work. Also, there are no Lodi firms that
have any significant specialty in this work. Gavin and Associates is a small firm located in Stockton.
Mr. Gavin has experience in operating and maintaining public parks and is familiar with the area. A
copy of his proposal letter is attached as Exhibit B. Although he quotes a figure of $8,500, we
recommend an appropriation of $10,000 to allow for advertising, miscellaneous expenses and possible
extra meetings, if needed.
FUNDING: $10,000 from Parks and Recreatio7De lopmer# I a Mitigation Fee Fund (60.7).
D /
Jack L. Ronsko Ron Williamson
Publl Works Director Parks and Recreation Director
Prepared by Richard C. Prima, Jr., City Engineer
JLR/RCP/Im
Attachments
cc: Gavin and Associates
WESTG_W DOC 05/2y94
EXHIBIT A
� OFA
CITY OF • t
i;
� I�v� r
•LF)P�' e' �, D3• 7 P
EXHIBIT B
2 (455 2) 0 4 a
April 13. 1994 ?;;`%�YL:? ;�� i 4F. IN
Richard C. Prima. Jr.
City of Lodi - Public Works Dept.
221 W. Pine Street
Lodi, Ca. 95241-1910
Subject: Westgate Park, Master Plan
Dear Mr. Prima, Jr.:
RECEIVED
APR 151eat
CITY OF LODI
I am pie;asud to submil my proposal to you for LanLit�o.;a t) Awhiltn:turaliPark
Planning services for your review and consideration.
Based upon the information acquired from you on 4-6-94. 1 was able to develop
this proposal of services.
My design services shall include the following:
1. Develop a base Site Plan tram a base map provided by the owner.
2. Review the draft Parks, Recreation & Open Space Plan developed for the
City of Lodi.
3. Review Existing Master Plan
4. Develop Design Program
-Interview City Parks and Recreation Staff
-interview Public Works Department
-Organize a Public Workshop to gain information from local residents of
the Paries. (coneems and expectations)
-Coordinate all program information into a common format.
5. Develop Master Plan
-Prepare a conceptual Master Plan outlining types of uses and their
potential locatiors and relationships.
-Present to Parks and Recreation and Public Works Dept. for input anri
approval.
-Prepare a Preliminary Master Plan and construction cost estimate and
present to the Parks and Recreation Commission for input and approval.
-Prepare a revised Preliminary Mater Plan and Construction cost estimate
based on the above and present to the City Council for approval.
-With the comments and concerns of the City Council in hand, prepare a
Final Master Plan and Construction cost estimate. Support
documentation to be organized into a booklet and submilmd along with
the Final Master Plan.
List of Products to be Given To Client
1. One Color rendered copy of master plan (24" X 36")(Mounted-Protected)
2. One reproducible copy of Master Plan (24" X 36")
3. One Master Plan report, bound (8-1/2" X 11") (extras to be ordered and
purchased by City)
Fees for the above services shall be $8,500.0
"_c,n:- scC-� ; :A. ch leCl License !�o 19313 =orK P!anners
Services not included in this proposal:
1. Architectural
2. Engineering and Structural
3. Surveying
4. Civil and Hydraulics
FEE SCHEDULE
Landscape Architect $75.00/hr
Draftsman $40.00/hr
Secretary $30.00/hr
Mileage $ .35/mi.
Material Cost Plus 15%
Billing will be monthly or as phased work is approved.
Any prior approved additional services requested by client, not included in this
proposal, shall be charged on a time and material basis per fee schedule shown.
Thank you for the opportunity to submit my proposal of fees. I hope these figures
meet with your approval. If you have any questions, please do not hesitate to
contact me.
Respectfully,
Ti; Gavin
Landscape Architect/Owner
cc: Ron Williamson, Director of Parks and Recreation
RESOLUTION NO. 94-64 -'
aassaasssssasaaaaass
A RESOLUTION, OF THE LODI CITY COUNCIL
AUTHORIZING CONSULTING SERVICES FROM GAVIN•AND
ASSOCIATES FOR WESTGATE PARK MASTER PLAN
xzaxaaxxaxxaaxasasaassxaassssxsaxasaasaasasaaassaazsaassaasaasa=ssssssa
WHEREAS, Westgate Park is a partially developed neighborhood
park located between the Park West and Lodi West Subdivisions, west of
Lower Sacramento Road, at the intersection of Elm Street and Evergreen
Drive; and
WHEREAS, the park is also a storm drainage basin and consists of
22 -acres, significantly larger than the typical 5 to 7 acre
neighborhood park; and
WHEREAS, the park was partially developed in 1980 in conjunction
with the Park West Subdivision, and the second stage.is underway with
Lodi West Subdivision; and
WHEREAS, in 1986 the Council adopted a master plan for the site,
and since that time the makeup of the neighborhood has changed causing
the need for the overall concept for the park to be rethought; and
WHEREAS, in 1994 the Council adopted the City-wide Park,
Recreation and Open Space Plan which contains improvements that were
not addressed in the 1986 plan for Westgate Park.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does
hereby authorize entering into an agreement with Gavin and Associates
for consulting services, in an estimated amount of $8,500.00, not to
exceed $10,000.00 for a master plan for Westgate Park.
BE IT FURTHER RESOLVED, the City Manager and City Clerk are
hereby authorized to execute said agreement on behalf of the City of
Lodi.
Dated: June 1, 1994
I hereby certify that Resolution No. 94-64 was passed and adopted
by the Lodi City Council in a regular meeting held June 1, 1994 by the
following vote:
Ayes: Council Members -
Noes: Council Members -
Absent: Council Members -
Jennifer M. Perrin
City Clerk
94-64
RES9464/TXTA.OIV
CITY OF LODI
L
ClFQ(�N • " DEPARTMENT
EXHIBIT A
WESTGATE
PARK
wTE
PARK
r -�
C�
1-7 T- I -F T -I -T T -
LI 1 114
pp ewood nve
o^
oase Ur, r
'SCALE 1" =300'
Note:
Dashed lines represent future
Rights—of—Way and Property lines.
11