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HomeMy WebLinkAboutAgenda Report - June 15, 1994 (52)os CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Contract Employee for Design of Street Light Installation Projects (Cherokee Lane and Arterial/Collector Streets) MEETING DATE: June 15, 1994 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council approve the hiring of a contract employee for the design of the two federally -funded street light projects, "Cherokee Lane" and "Various Arterials and Collector Streets". BACKGROUND INFORMATION: Last year, the Public Works Department, in cooperation with the Electric Utility Department, submitted grant applications for two street lighting projects to Caltrans for federal funding under a special funding category. Earlier this year, we informed the City Council that we were successful in obtaining nearly $600,000 in allocations for the two projects. However, Caltrans approved twenty-five percent more in project costs than there are funds available. This was done to encourage local agencies to proceed as quickly as possible with their projects. The project funding is not locked in until we have our detailed plans and specifications approved by Caltrans. To date, we have submitted the initial "field review" paperwork and have met with Caltrans Local Assistance staff to review the project. Based on that meeting, we need to resubmit the paperwork, hold a public meeting and, obviously, do the design before we can submit plans and specifications. Following the meeting with Caltrans Local Assistance, the Electric Utility Department informed us that due to their utility workload, which has higher priority, they will not be able to do the design. Since Public Works staff is not capable of doing this design, we see the following alternatives: 1) Drop the projects; 2) Direct the Electric Utility Department to reprioritize their work to accommodate these projects; 3) Hire a contract employee; or, 4) Retain a consultant. Given this opportunity to obtain federal funding for projects we could not fund locally, we feel the first option is inappropriate. The second option is certainly acceptable to the Public Works Department; however, we are not in a position to make recommendations on their workload and priorities. The fourth option has two variations, each with problems. To retain a consultant using federal funding, we APPRCVED'-__ THOMAS A PETERSON ec yc sO c+Dr City Manager Cc SL_DES DOC D&MS41 Contract Employee for Design of ;.Jeet Light Installation Projects (Cherokee Lane and Arterial/Collector Streets) June 15, 1994 Page 2 ` would need to go through a lengthy selection process which would take significant staff time and delay the project. We could slightly shorten that time by using local funding for the design; however, the cost is likely to be in the $40,000 to $70,000 range depending on the scope of services. We are recommending the third option. We have made some preliminary contacts with retired electrical engineers/designers and feel we will be able to find someone to do the project "in house" as a contract employee. We would pay an hourly salary (no benefits) and the person would probably work in City Halt with Traffic Engineering staff. The salary will be determined based on the person's qualifications and experience and be comparable to that of employees in the Electric Utility Department. The total cost will depend on the amount of work done by the contract employee versus other Public Works staff for such items as drafting, surveying and other support work, probably in the $20,000 to $35,000 range. With this arrangement, the costs would be reimbursed under the federal grant. FUNDING: One hundred percent federal - Hazard Elimination/Safety (HES) category of the Intermodal Surface Transportation Efficiency Act (ISTEA) Jack L. Ronsko Public Works Director Prepared by Richard C. Prima, Jr., City Engineer JLR/RCP/lm cc: Assistant Electric Utility Director sL Des.Doc - ers,9a --"%, '"1 CITY COUNCIL MEETING JUNE 15,1994 RESOLUTION IN SUPPORT OF CONSTRUCTING A PUBLIC SQUARE -ON POST OFFICE PARKING LOT The City Council, on motion of Council Member Snider, Mann second, unanimously adopted Resolution No. 94-77 entitled, "A Resolution in Support of Construction of a Public Square on Post Office Parting Lot" and approved a tetter of support to be signed by the entire City Council and sent to the Manager of the Facilities Service Office. Janet Keeler announced that the next workshop for Downtown Revitalization will be on July 13, 1994 (location not yet determined) and further that on June 20, 1994 A & W Rootbeer will be celebrating its 75th Anniversary in the City of Lodi and will have a booth set up near the proposed location for the town plaza offering free samples of rootbeer. Speaking on the matter were the following persons: 1. Stan Harkness, Lodi, commented that the town plaza indicates that Sacramento Street and Cherokee Lane will be rebuilt aW School Street and the Hotel Lodi; and 2. John Young, Lodi resident, spoke in opposition to the location of the proposed town plaza and further recommended the northeast comer of Church and Walnut; and 3. Rich Kotowski, 1152 Devine Drive, Lodi, expressed his support in sending the letter; however, does have some concerns that he would like to address if the City were to proceed on this matter. FILE NO. CC -6, CC -72 AND CC -400 OR CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Resolution in Support of Construction of Public Square on Post Office Parking Lot MEETING DATE: June 15, 1994 PREPARED BY: City Manager RECOMMENDED ACTION: That the City Council adopt Resolution No. 94-77, "A Resolution in Support of Construction of a Public Square on Post Office Parking Lot." BACKGROUND INFORMATION: At a Joint meeting of the City Council and the Planning Commission held Wednesday, June 8, it was recommended by Michael Freedman, consultant on the revitalization projects involving the downtown and Cherokee Lane, that the City communicate with appropriate Post Office officials regarding the recommended conversion of the Post Office parking lot. Mr. Freedman, as the Council is aware, is recommending that the Post Office parking lot be converted to a public square as a keystone of the downtown revitalization project. The appropriate resolution will be distributed to the City Council at Wednesday night's meeting. FUNDING: None Respectfully submitted, Thomas A. Peterson City Manager TAP:br CCOM-050/TXTA.07A AFPR�:VED THOMAS A PETERSON _ nc,uxv ;ape City Manager cc s RESOLUTION NO. 94-77 ===a==accts==saa=as=a A RESOLUTION OF THE LODI CITY COUNCIL IN SUPPORT OF EXPLORING THE FEASIBILITY OF SITING A DOWNTOWN PLAZA ON THE SOUTHEAST CORNER OF OAK AND SCHOOL STREETS IN DOWNTOWN LODI sa...aaa=aasassasaessassssassaaasassassaaaasasaaasasaassasaasaassaaasasa WHEREAS, the City of Lodi has embarked on an aggressive Economic Development Program to further stimulate business growth and economic vitality in the City; and WHEREAS, the citizens of Lodi, business leaders, City officials and staff, have identified Downtown Revitalization as a significant element of the Economic Development Program; and WHEREAS, Downtown Lodi is in a state of deterioration with a high vacancy rate and fewer citizens visi-Ang Downtown Lodi; and WHEREAS, through a community workshop series, the Lodi U.S. Postal Office has been overwhelmingly identified as a major draw to Downtown as a destination point; and WHEREAS, the citizens, business community, City officials and staff, have determined that Downtown Lodi needs a Downtown Plaza located where the Lodi Post Office currently has a parking lot; NOW, THEREFORE, BE IT RESOLVED, that the City Council requests that the U. S. Postal Service work with the City of Lodi in a cooperative spirit to explore the feasibility of siting a Downtown Plaza on the southeast corner of Oak Street and School Street in Downtown Lodi. It is the City's intention that this project not be a burden on the Post Office in terms of cost or loss of facilities. The City looks forward to an opportunity to work cooperatively with another government agency to improve the quality of life in Lodi. Dated: June 15, 1994 I hereby certify that Resolution No. 94-77 was passed and adopted by the Lodi City Council in a regular meeting held June 15, 1994 by the following vote: Ayes: Council Members - Davenport, Mann, Pennino, Snider and Sieglock (Mayor) Noes: Council Members - None Absent: Council Members - None fifer M err n y Clerk 94-77 • CITY COUNCIL )ACK A. SIECLOCK. Mayor SIEPHEN I MANN Mayor Pro Tempore RAY G. DAVENPORT PHILLIP A. PENNINO JOHN R. (Randy) SNIDER June 15, 1994 CITY OF LOD I CITY BALE, 221 WEST PINE STREET PO, BOX 306 LODI. CALIFORNIA 95241.1910 !209)334-5634 FAX (.4"1 111 b745 Mr. Jerry Adkins Manager - Facilities Service Office 850 Cherry Avenue San Bruno, CA 94099-0300 RE: Downtown Lodi - Post Office Square Dear Mr. Adkins: THOMAS A. PET E RSON City Alartager JENNIFER M PERRIN City Clerk 80I1 McNATT City Attorney The City of Lodi is engaged in a Downtown revitalization effort that involves local business people, residents, City officials and staff. Our overall goal is to re-establish Downtown as the social and civic heart of our community. We have conducted three community workshops so far, and a theme that has emerged loud and clear is that Downtown's single most valuable asset is our beautiful Post Office. It brings many people to Downtown, some of whom might not otherwise visit the district, and it is a companion to our other Downtown civic buildings, including our Library, Public Safety Building and historic City Hall. The Post Office is located on School Street, our Downtown's "main street% and we would like to (1) ensure that we preserve it as a vital functional element of Downtown, and (2) feature it as part of an initial "catalyst" revitalization project. Our work to date tells us that one of the best opportunities we have to capture the community's imagination and spark local investment is to build on the importance of the Post Office by converting the existing public parking area along School Street into a new town square. The square would be Downtown's center of gravity. It would focus on the new entrance to the Post Office, and enhance the possibilities for filling some attractive, yet vacant, adjacent buildings with new tenants. We ask for your support in the City's efforts to explore alternatives for a new "Post Office Square" with Mr. Lambertsen, the local Postmaster. We know that we must accommodate the Post Office's functional operating requirements if it is to remain an important element of our Downtown, and we very much want it to remain so. We believe that these requirements and our community's desires for an attractive Downtown "people place" are not mutually exclusive. Please lend your voice to our Downtown revitalization effort. Thank you for your attention. Very truly yours, %� r .14'kA. Sieglock, Mayor Stephen J. Mann, or Vro Tempore i / _ f� Cly l' �%f�• Tc�'_ � ! Ray CVDavenport, Council Membe� Phillip A. Pen so, Council Member 1 John R. (Rand' Snider, Council Member Ipubsgr.doc June 15, 1994 TO: City Councilmembers FROM: Janet Keeter, Economic Development Coordinator SUBJECT: POST OFFICE SQUARE Michael Freedman has recommended that a letter be forwarded to the appropriate U.S. Postal officials requesting their cooperation *in exploring the feasibility of a Post Office Square in Downtown Lodi. Attached for your signature is a letter as prepared by Michael Freedman along with Resolution No. 94-77. The letter will immediately be delivered to the Facilities Service Office Manager. The Resolution will be kept on file should the need arise for a stronger message to be sent to the U.S. Postal Service. . CITY COUNCIL JACK A SILGLOCK, Mayor STEPHEN J MANN Manor Pro Tempore RAY C DAVENPORT PHILI.IP A PENNINO JOHN R IRandv) SNIDER June 15, 1994 CITY OF LODI CITY HALL, 221 WI ST PINE STRF E T PO BOX RX)h 10DI. CALIFORNIA 95241.19111 12ty)) 1i4-%14 !Aa (brit i It 1.741 Mr. Jerry Adkins Manager - Facilities Service Office 850 Cherry Avenue San Bruno, CA 94099-0300 RE: Downtown Lodi - Post Office Square Dear Mr. Adkins: T HOMAS A. PE TE RSON Crtv Alan.eger IINNUIR.M PIRRIN ('14 Clerk 11011 110k NA T r ON Atturnew The City of -Lodi is engaged in a Downtown revitalization effort that involves local business people, residents, City officials and staff. Our overall goal is to re-establish Downtown as the social and civic heart of our community. We have conducted three community workshops so far, and a theme that has emerged loud and clear is that Downtown's single most valuable asset is our beautiful Post Office. It brings many people to Downtown, some of whom might not otherwise visit the district, and it is a companion to our other Downtown civic buildings, including our Library, Public Safety Building and historic City Hall. The Post Office is located on School Street, our Downtown's "main street", and we would like to (1) ensure that we preserve it as a vital functional element of Downtown, and (2) feature it as part of an initial "catalyst" revitalization project. Our work to date tells us that one of the best opportunities we have to capture the community's imagination and spark local investment is to build on the importance of the Post Office by converting the existing public parking area along School Street into a new town square. The square would be Downtown's center of gravity- It would focus on the new entrance to the Post Office, and enhance the possibilities for filling some attractive, yet vacant, adjacent buildings with new tenants. We ask for your support in the City's efforts to explore alternatives for a new "Post Office Square" with Mr. Lambertsen, the local Postmaster. We know that we must accommodate the Post Office's functional operating requirements if it is to remain an important element of our Downtown, and we very much want it to remain so. We believe that these requirements and our community's desires for an attractive Downtown "people place" are not mutually exclusive. Please lend your voice to our Downtown revitalization effort. Thank you for your attention. Very truly yours, Jack A. Sieglock, Mayor Stephen J. Mann, Mayor Pro Tempore Ray G. Davenport. Council Member Phillip A. Pennino, Council Member John R. (Randy) Snider, Council Member Ipubsgr.doc RESOLMON NO. 94-77 as::ssaasasazassazas A RESOLUTION OF THE LODI CITY COUNCIL ` IN SUPPORT OF EXPLORING THE FEASIBILITY OF SITING A DOWNTOWN PLAZA ON THE SOUTHEAST CORNER OF OAK AND SCHOOL STREETS IN DOWNTOWN LODI asaasaasaaasaasas:ssasaas:sasasasaaasaasassasasasaasssassaaasaaaassasaa WHEREAS, the City of Lodi has embarked on an aggressive Economic Development Program to further stimulate business growth and economic vitality in the City; and WHEREAS, the citizens of Lodi, business leaders, City officials and staff, have identified Downtown Revitalization as a significant element of the Economic Development Program; and WHEREAS, Downtown Lodi is in a state of deterioration with a high vacancy rate and fewer citizens visiting Downtown Lodi; and WHEREAS, through a. community workshop series, the Lodi U.S. Postal Office has been overwhelmingly identified as a major draw to Downtown as a destination point; and WHEREAS, the citizens, business community, City officials and staff, have determined that Downtown Lodi needs a Downtown Plaza located where the Lodi Post Office currently has a parking lot; NOW, THEREFORE, BE IT RESOLVED, that the City Council requests that the U. S. Postal Service work with the City of Lodi in a cooperative spirit to explore the feasibility of siting a Downtown Plaza on the southeast corner of Oak Street and School Street in Downtown Lodi. It is the City's intention that this project ngt be a burden on the Post Office in terms of cost or loss of facilities. The City looks forward to an opportunity to work cooperatively with another government agency to improve the quality of life in Lodi. Dated: June 15, 1994 c�saosssssssss aazsa saassc a aassssas s sasssaasssasssss s assassaaassaassaaas I hereby certify that Resolution No. 94-77 was passed and adopted by the Lodi City Council in a regular meeting held June 15, 1994 by the following vote: Ayes: Council Members Noes: Council Members - Absent: Council Members - Jennifer M. Perrin City Clerk 94-77 RES9477/TXTA.01V