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Home My WebLink AboutAgenda Report - June 15, 1994 (36){ 0► CITY OFLODI con t►+`� COUNCIL COMMUNICATION AGENDA TITLE: Contract Award for Civic Center Improvements, City Hall Annex Renovation, Carnegie Basement Renovation, Portable Trailers ($619,300) MEETING DATE: June 15, 1994 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for the above project to Diede Construction, Inc., in the amount of $619,300. BACKGROUND INFORMATION: This project consists of furnishing all labor, materials, tools and equipment to complete the renovation of the Camegie Forum Basement and City Hall Annex, site work and underground conduit installation between buildings, and the exterior stairs, ramp and decking around the portable trailers. Under the overall Civic Center Improvement project, this contract will renovate the City Hall Annex (the leased Beckman Building at 212 West Pine Street) into office spaces for the Finance Department, convert the Camegie Forum Basement at 305 West Pine Street into temporary office spaces for Administration, the City Clerk's and City Attorneys' offices, and provide break room and bathroorn facilities for the remaining City Hall employees who will be relocated to temporary trailers. Upon completion of the City Hall renovation (under separate contract) the trailers will be removed and the Carnegie Basement will be available for use by other departments. Plans and specifications for this project were approved on April 20, 1994. The City received the following six bids for this project Bidder Location Base Bid Engineer's Estimate Meehleis Modular Buildings, Inc. Diede Construction, Inc. Younger General Contractors, Inc. Barham Construction, Inc. McDonald Glenn Company RLA Construction, Inc. A complete bid tabulation is attached as Exhibit A. Lodi $606,000 Woodbridge $622,000 Sacramento $656,000 Ceres $681,959 Manteca $720,708 Stockton $825,000 APPROVEDj1V` THOMAS A. PETERSON w.,c4a paoe. C;ty Manager CC CAWARD.DC+C &&54 Contract Award for Civic Center Qw overreents, City Hall Annex Renovati;' Carnegie Basement Renovation, Portable Trailers ($619.300) June 15, 1994 Page 2 After the bids were opened, Meehleis Modular Buildings, Inc., in a letter dated May 27, 1994, (copy attached as Exhibit B) requested to withdraw their bid due to mathematical tabulation errors. Four bid alternates were included in the bid proposals. It is staffs recommendation that the City Council accept Diede Construction, Inc.'s bid with Alternate 3 (a deduction of $2,700 by deleting wood baseboard in some Carnegie Basement rooms and substituting 4 -inch rubber base), and award the contract to Diede Construction, Inc. in the amount of $619,300. FUNDING: Project Estimate: $656,000 Fund: Capital Outlay and Development Impact Mitigation Funds Bid Opening Date: May 26, 1994 ), &, �, 8, J C) Nf.�n� D�� Jack L. Ronsko Public Works Director Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent JLR/DJC/lm Attachments cc: City Attorney Purchasing Officer Building and Equipment Maintenance Superintendent Wenell Mattheis Bowe CAWnRD-DOC 06/0&V4 Public Works Department Tabulation of Bids Received on 5!26/94 Project: Civic Center Improvements Item Description Unit I Renovate Carnegie Forum Basement LS 2 Renovate City Hal Annex LS 3 Instal Underground Conduit, Portable Trailer Decking. LS Buildings Ino. Electrical, and Related Site Work Contractors Inc. Total Bid PIDALTERNATES Total A 810 ALTERNATE NO. ONE • CITY HALL ANflEX: Total Total Delete the new storehont windows, Numbers 2 and 3 on $222,000.00 $306.000.00 the north street elevation of the building Inckxdkg the $370,00000 - canvas awning over each vAn dow Existing masonry waits $250,000.00 $332,285.00 to remain and existing wirtdwve to remain Paint weds $370,000.00 - utsids and outside as scheduled for adjacent surfaces. $100.000.00 E BID ALTERNATE NO. TWO - CITY HALL ANNEX: 05,000.00 $606,000.00 Delete the new windows, Numbers i I and 12 on the south $664.000,00 $661,656.00 (alley) elevation of the building. Existing masonry wads to $625,000.0000 remain outside, new furred wad inside. Paint wads Inside and outside as scheduled lot adjacent surfaces. C BID ALTERNATE NO. THREE - CARNEGIE BASEMENT: Deduct Deduct Delete wood base In Room Numbers 104, 106, 107, 109, Deduct 110, 111, 112, and 113 and rsplacs with 4 -inch topset rubber base. Al wads with existing wood base, remove wood base and patch weds as required to match existing in preparation for new rubber base. D BID ALTERNATE NO. FOUR - CITY HALL ANNEX: Substitute lighting fixture typea per alternate light fixture schedule, Shoot A•EO Total Bid Alternate Deducts a Corrected Figure " Meehleis ties withdrawn the bid on 5/27184 due to tsbulation arta. Engineer's Estimate Total Deduct ••Moshfels Diode Younger The McDonald RLA Modular Construction General Barham Inc. Glenn Co. Construction Buildings Ino. Inc. Contractors Inc. Is1e• Total Total Total Total Total Total - $222,000.00 $306.000.00 $279,002.00 $326.402.00 $370,00000 - $338,000.00 $250,000.00 $332,285.00 $337,630.00 $370,000.00 - $84,000.00 $100.000.00 $70,012.00 $56.6713.00 05,000.00 $606,000.00 $422,000.00 $664.000,00 $661,656.00 $720,706.00 $625,000.0000 Deduct Deduct Deduct Deduct Deduct Deduct $1,100.001 $8,200.001 $3.000.001 $6,976.001 $11.464.001 $7.67300 $500.001 $4.000.001 $2.000.001 $4,1159.1701 $4.999.001 $2.000.00 $500.001 $2.700.001 $4.000.001 $1.350.00 $179.00 111.Ayon 124,100.00 $16,600.00 $12,000.00 $35,666.00 $26.750.001 $3,000.00 $43,362.00 • 114,177.00 IN FA Meehleis Modular Buildings, Inc. ® Design an oi Construction Co. uG 14734M • 1303 East Lodi Avenue • Lodi, Califomia 95240 • (209) 334-4637 RECEIVED May 27, 1994 MAY 2 71994 - Lodi City Council __ P.O. Box 3006 , +` 0-1 Y 0. L'vi�.1 Lodi, CA 95241-1910,x' rueietwoeKsotr�R:�nrr RE: Lodi Civic Center Improvements Bid of 5/26/94 @ 11:00 a.m. Gentlemen: We request our bid for the "Lodi Civic Center Improvements" be withdrawn as allowed per California Government Code Section 4200, SS 4203. Our bid Item # 3 and Alt. # 4 contained mistakes which occurred during the final tabulation period moments before the bid deadline and made our bid materially different than intended. We missed the electrical cost for Bid Item # 3 while running our final total. This $29,953 - omission made our bid materially different than intended. Our bid for Item # 3 should have been $58,446 - and ou- Total Bid $637,446.00. Alternate # 4 amount was revised by our listed Electrical Subcontractor too late for us to revise our total. Our Alternate # 4 should have been a deduct of $5000.00. This is materially different than intended. Find enclosed documentation related to these events. Please withdraw our bid of 5/26/94 @ 11:00 a.m. for the Lodi Civic Center Improvements project. Sincerely, Mike Sinclair Vice President MEEHLEIS MODULAR BUILDINGS, INC. .__-�--..- ia- a --... _. -..� .,�X..-- .....-... .•- . - -�.... „ .� ,. _ .,;.. .. - - . �ra�+a�-jeT.�t�rr ��sai'. L,'I:_ r,u t' y ,.r'. � s.?it._��'- RESOLUTION NO. 94-72 araasaazaxaax-axaxaax A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR CIVIC CENTER IMPROVEMENTS, CITY HALL ANNEX RENOVATION, CARNEGIE BASEMENT RENOVATION, PORTABLE TRAILERS aarasaaaxaaraaxxax ax sssaaaaaarassaassrxaaaarxaxrxsaasaassrarsrssaassaa: WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 26, 1994 at 11:00 a.m. for the bid for Civic Center Improvements, City Hall Annex Renovation, Carnegie Basement Renovation, Portable Trailers, described in the specifications therefor approved by the City Council.on April 20, 1994; and WHEREAS, said -bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: BIDDER Engineer's Estimate Meehleis Modular Buildings, Inc. Diede Construction, Inc. Younger General Contractors,Inc. Barham Construction, Inc. McDonald Glenn Company RLA Construction, Inc. LOCATION BASE BID $656,000 Lodi $606,000 Woodbridge $622,000 Sacramento $656,000 Ceres $681,959 Manteca $720,708 Stockton $825,000 WHEREAS, the City Manager recommends that award of the contract for Civic Center Improvements, City Hall Annex Renovation, Carnegie Basement Renovation, Portable Trailers, be made to Diede Construction, Inc.; NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that award of contract for Civic Center improvements, City Hall Annex Renovation, Carnegie Basement Renovation, Portable Trailers, be and the same is hereby awarded to Diede Construction, Inc., in the amount of $619,300.00. Dated: June 15, 1994 I hereby certify that Resolution No. 94-72 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 1994 by the following vote: Ayes: Council Members - Mann, Pennino, Snider and Sieglock (Mayor) Noes: Council Members - Davenport Absent: Council Members - None iter M Per i y Clerk 94-72