HomeMy WebLinkAboutAgenda Report - January 5, 1994 (45)of
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Reallocation of Space in City Hall and Municipal Service Center
(MSC)
MEETING DATE: January 5, 1994
PREPARED BY: City Manager
RECOMMENDED ACTION: That the City Council approve expenditures necessary
to accommodate the reallocation of space in City Hall
and the Municipal service Center.
BACKGROUND INFORMATION: The City Hall remodel project calls for the
relocation of the Electric Utility Director and the
Department Secretary to Electrical Utility Department
spaces at the Municipal Service Center. This is a
move staff has contemplated for some time regardless
of the project schedule. The need to proceed with this relocation has been
heightened with the addition to staff effective January 3, 1994 of the Deputy
City Attorney position and the addition of the part-time Community Improvement
Officer position. There is simply not space in City Hall to adequately
accommodate these new positions.
The moves in the Electric Utility Department allows for other moves that will
provide workable temporary space allocations. Kirk Evans, Administrative
Assistant to the City Manager, and the Risk Management Technician will move
from their present work stations on the second floor of City Hall to the spaces
vacated by the Electric Utility Department. Janet Keeter, Economic Development
and Transportation Coordinator, will move from her office to the office vacated
by Mr. Evans. This will then allow the new Deputy City Attorney, John
Luebberke, to occupy the office vacated by Ms. Keeter. This will place him in
close proximity to City Attorney Bob McNatt and the law library situated in the
City Attorney's office.
The total one-time cost of effecting the move to the Municipal Service Center
is approximately $7,500 (Exhibit A). This is to provide the existing level of
information systems currently available to the affected employees. The
acquisition and installation of this equipment will be accomplished with the
goal that it will not need to be replaced with subsequent moves. It will all
be done in accordance with the plan for ensuring compatibility of the overall
information systems. In addition, approximately $1,000 is requested to
accomplish the physical move to be performed by a professional moving firm to
be funded from the Electric Utility Department's Operating Budget. The
on-going annual charge for the necessary leased telephone line will initially
be $720. The one-time charge for installation of all necessary telephone
equipment will be less than $500.
00
APPROVED _.-- — -- -- ----- i J
THOMAS A. PETERSON &C VC Gape,
NN City Mannger J
CC.,
A
Charge to City Efficiency Study Committee
January 5, 1994
Step Two, as detailed on Exhibit A, will not need to be implemented at this
time, but it will be in the near future as the total remodel project moves to
its completion.
The appropriate staff members will be in attendance at Wednesday night's
meeting to assist in the deliberation on this matter if necessary.
FUNDING: Utility Outlay Reserve -Fund
Respectfully submitted,
1 _
Thomas A. Peterson
City Manager
TAP:br
Attachment
CCCOM882/TXTA.07A
MEMORANDUM
To: Tom Peterson
From: Roy Todd
Date: December 28, 1993
Subject: Cost Estimates for MSC Attachment
10
1 911111„ 1
As requested, I am providing the Cost Batimates for the following tasks:
A. Attach a Workstation and Printer for Dona Bohnet at MSC - as soon as
possible.
B. In making this attachment, make all possible effort to acquire equipment
which will be reused in providing additional attachments.
My recommendation, along with ;.::..-y Stone and Mark White, is to app,:)ach this
project in two Steps in order to meet both the immediate need of -ask A, and to
make the necessary permanent provision for connectivity.
Step One: Provide the above attachment to the AS/400 using a Low Speed Leased
Telephone Line - allows up to 8 attachments.
Cost items:
Display Station for AS/400 access $ 750.00
Printer - attached to Display Station 1,386.00
Interface to AS/400 540.00
Modems (2) for communication 600.00
Remote Workstation Controller 2,400.00
Signal Splitter for remote attachment 1,010.00
Installation of Telephone Line 750.00
Total One-time Costs $ 7,436.00
Add: Monthly Charge for Leased Telephone Line $ 60.00
Step Two: Upgrade to a High Speed Leased Telephone Line to accomodate needed
expansion - allows up to 64 attachments S unlimited expansion.
Additional Cost Items:
DSU/CSU Digital Communication Devices (2) $ 6,000.00
Digital Interface (V.32) to AS/400 540.0('
Installation of Telephone Line 1,240.00
Technical Assistance 680.00
Total Additional one-time Costs $ 8,460.00
Add: Monthly Charge for Leased Telephone Line $ 100.10
Note: If Step Two requires a T1 High Speed Leased Telephone Line,
Cost Changes:
Installation of Telephone Line $ 2,648.00
Monthly Charge for T1 Telephone Line $ 325.00
TO: FINANCE DIRECTOR
CITY MANAGER
FROM: ELECTRIC UTILITY DIRECTOR
CITY OF LODI
SPECIAL ALLOCATION REQUEST
DATE: JANUARY 6, 1994
PROJECT NUMBER: 016.1-680.13 (515)
Request is made for funds to accomplish the following project which was not included in the
current budget.
Description of Project
Display Station and Printer for the Electric Utility Department.
The relocation of the Electric Utility Director and the Department Secretary from City
Hall to the Electric Service Center at MSC necessitates the purchase and installation of a
computer link to the AS -400 computer at City Hall. The computer link will provide the
Department with needed data accessibility and processing capability through the City Hall
system.
At the January 5, 1994 City Council meeting, funds (approximately $7,500) were
appropriated for this purchase. The Electric Utility Department's share of this system is
$2,500.
Attest:
�n�tei *.'j Perrin
Total : $2,500.00
City Clerk
If you need more space, use additional sheet and attach to thisform.)
Date of Approval
Council
Current Budget S
Contingent Fund $
Capital Outlay Reserve S
Amount Approved
City Manager
FUND OR ACCOUNT TO BE CHARGED
Prior Year Reserve S
General Fund Surplus $
Reimbursable Account S
Utility Outlay Reserve $2,500.00 Other: (Specify)
5
Account Number
Dixon Flynn—, Finance Director Thomas A. Peterson, City Manager
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
SPECALLO.20/TXTU.OID
,i
y.
OR
CITY OF LODI
� r
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Reallocation of
(MSC)
January 5, 1994
City Manager
COUNCIL COMMUNICATION
Space in City Hall and Municipal Service Center
RECOMMENDED ACTION: That the City Council approve expenditures necessary
to accommodate the reallocation of space in City Hall
and the Municipal service Center.
BACKGROUND INFORMATION: The City Hall remodel project calls for' the
relocation of the Electric Utility Director and the
Department Secretary to Electrical Utility Department
spaces at the Municipal Service Center. This is a
move staff has contemplated for some time regardless
of the project schedule. The need to proceed with this relocation has been
heightened with the addition to staff effective January 3, 1994 of the Deputy
City Atm ney position and the addition of the part-time Community Improvement
Officer position. There is simply not space in City Hall to adequately
accommodate these new positions.
The moves in the Electric Utility Department allows for other moves that will
provide workable temporary space allocations. Kirk Evans, Administrative
Assistant to the City Manager, and the Risk Management Technician will move
from their present work stations on the second floor of City Hall to the spaces
vacated by the Electric Utility Department. Janet Keeter, Economic Development
and Transportation Coordina.:or, will move from her office to the office vacated
by Mr. Evans. This will then allow the new Deputy City Attorney, John
Luebberke, to occupy the office vacated by Ms. Keeter. This will place him in
close proximity to City Attorney Bob McNatt and the law library situated in the
City Attorney's office.
The total one-time cost of effecting the move to the Municipal Service Center
is approximately $7,500 (Exhibit A). This is to provide the existing level of
information systems currently available to the affected employees. The
acquisition and installation of this equipment will be accomplished with the
goal that it will not need to be replaced with subsequent moves. It will all
be done in accordance with the plan for ensuring compatibility of the overall
information systems. In addition, approximately $1,000 is requested to
accomplish the physical move to be performed by a professional moving firm to
be funded from the Electric Utility Department's Operating Budget. The
on-going annual charge for the necessary leased telephone line will initially
be $720. The one-time charge for installation of all necessary telephone
equipment will be less than $500.
APPROVED
THOMAS A. PETERSON lecrcloo DOOM
IN City Mensow
M1
C
Charge to City Efficiency Study Committee
January 5, 1994
Step Two, as detailed on Exhibit A, will not need to be implemented at this
time, but it will be in the near future as the total remodel project moves to
its completion.
The appropriate staff members will be in attendance at wednesday night's
meeting to assist in the deliberation on this matter if necessary.
FUNDING: Utility Outlay Reserve Fund
Respectfully submitted,
_—Ia. 0. Qa--�
Thomas A. Peterson
City Manager
TAP:br
Attachment
CCCOM882/TXTA.07A
MEMORANDUM
To: Tom Peterson
From: Roy Todd
Date: December 28, 1993
Subject: Cost Estimates for MSC Attachment
• r •
1�►\If fl;a � � !
As requested, I am providing the Cost Estimates for the following tasks:
A. Attach a Workstation and Printer for Dona Sohnet at MSC - as soon as
possible.
e. In making this attachment, make all possible effort to acquire equipment
which will be reused in providing additional attachments.
My recommendation, along with Jack Stone and Mark White, iu to approach this
project in two Steps in order to meet both the immediate need of Task A. and to
make the necessary permanent provision for connectivity.
Step One: Provide the above attachment to the AS/400 using a Low Speed Leased
Telephone Line - allows up to 8 attachments.
Cost items:
Display Station for AS/400 access S 750.00
Printer - attached to Display Station 1,386.00
Interface to AS/400 540.00
Modems (2) for communication 600.00
Remote Workstation Controller 2,400.00
Signal Splitter for remote attachment 1,010.00
Installation of Telephone Line 750.00
Total One-time Costs $ 7,436.00
Add: Monthly Charge for Leased Telephone Line $ 60.00
Step Two: Upgrade to a High Speed Leased Telephone Line to accomodate needed
expansion - allows up to 64 attachments & unlimited expansion.
Additional Cost items:
DSU/CSU Digital Communication Devices (2) $ 6,000.00
Digital Interface (V.32) to AS/400 540.00
Installation of Telephone Line 1,240.00
Technical Assistance 680.00
Total Additional One-time Costs $ 8,460.00
Add: Monthly Charge for Leased Telephone Line $ 100.10
Note: If Step Two requires a T1 High Speed Leased Telephone Line,
Cost Changes:
Installation of Telephone Line $ 2,648.00
Monthly Charge for Tl Telephone Line S 325.00