HomeMy WebLinkAboutAgenda Report - March 2, 1994 (23)CW
CITY OF LOD1
COUNCIL COMMUNICATION
AGENDA TITLE: Specifications and Advertisement for Bids for
Printed Envelopes, 1994 Requirements (Est. $9,600)
MEETING DATE: March 2, 1994
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council approve the specifications and
authorize advertisement for bids for the City's
estimated 1994 requirements for printed envelopes.
BACKGROUND INFORMATION: During the course of business the City uses a vari-
ety of printed envelopes. Most significant in vol-
ume are those used to mail utility bills and return
payments. Others are used in lesser quantities for
regular departmental correspondence, accounts payable checks, and business
licenses.
By combining the requirements to develop an annual bid, the City will save in
printing costs as well as staff time which would otherwise be spent preparing
proposal forms for each envelope requirement individually.
The specifications reflect estimated requirements for the balance of 1994
(Part I) as well as specific size and printing requirements for each type of
envelope (Part II).
FUNDING: Each department budgets annually for printing re-
quirements, and funding for the purchase of enve-
lopes is included in those budgeted amounts.
BID OPENING DATE: March 22, 1994
Dixon Flynn, Fin'Ace Director
Prepared by Joel Harris, Purchasing Officer
APPROVED—-" ' __ ` •
THOMAS A. PETERSON acyciea oave
City Manager A
CC -1
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SPECIFICATIONS
City of Lodi
Printed Envelopes
PART 1: Estimated 1994 Requirements
Envelopg DgKjjP4don Est. 1994 Rea.
#6% Window, Bus. Lic. 5,000
#9 Window, Accts Payable, 10,000
#9 Window, Utility Payment 225,000
#10 Regular, Letterhead 30,000
#10 Regular, Police Dept. 5,000
#10 Regular, Parks/Ree. t0,000
#10 Regular, Utility Bill 225,000
#10 Window, Police Dept. 5,000
NOTE: These quantities represent the City's best estimate of requirements for the balance of calendar year 1994.
While made in good faith, THEY DO NOT REPRESENT A COMMITMENT ON THE PART OF
THE CITY OF LODI TO PURCHASE THESE QUANTITIES. A COMMITMENT TO PURCHASE
IS MADE ONLY BY CITY OF LODI PURCHASE ORDER ISSUED PRIOR TO ACTUAL NEED.
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART If: Envelga Specifications
Page I
614 Window: Size: 3%* x 6'h";
(Business License) White Wove, Sub 24;
Open -side Booklet or Pictorial Style with Inside Seams;
Printing: Offset printed 1 -color black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type style: "City of Lodi" - Helvetica Bold, spaced, 8 -point;
Address: Helvetica 8 -point;
"Return Postage Guaranteed" - Helvetica 7 -point
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: IA" x 3',4", located 'h" from left side of envelope,
1-1 / 16" up from the bottom;
Packaging: Case qty: 5,000/case, or 10 boxes of 500/box per case
#9 Standard Window: Size: 37A' x 87A";
(Accounts Payable) White Wove, Sub 24;
Inside security panel of printer's choice;
Diagonal Seam Style, Easy -Open or Equivalent;
Printing: Offset printed 1 -color Black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - Helvetica Bold, 12 -point, spaced;
"Accounts Payable" - Helvetica, 8 -point;
Address - Helvetica, 8 -paint
Window: Poly -covered to meet U.S. Postal Service requirements.
Size: Standard 4lh" x 11/6% located %* from left side of envelope,
1/2" up from the bottom;
Packaging: Case qty: 2,500/case, or:5 boxes of 500/box per case
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART P: Enyeloo_e SoeciFtcations
Page 2
#9 Standard Revular: Size: 3'ti" x VA%
(Utility Payment) White Wove, Sub 20;
Recycled Paper to meet State requirements;
Diagonal Seam Style, Easy -Open or Equivalent;
Printing: Offset printed 1 -color Black, two sides;
Sorting Bar 1/4' wide, printed 1" down left side from upper left
comer;
FIM Marks and Bar Codes: Per sample furnished (Film Positives
provided by City); FIM Marks and Bar Codes must meet U.S.
Postal Service Requirements;
Front Copy: Tc be typeset by the printer per sample furnished by the
City;
Type Style: Helvetica;
Type Sizes: "From...": 8 -point;
"Place Stamp Here...": 6 -point;
"City of Lodi% 12 -point;
Address: 12 -point
Back Copy: Type Style: Helvetia, 12 -point
Color: Black;
Copy: Text - Helvetica 10 -point; Recycle Symbol to be
typeset by the printer per sample furnished by the
City;
"Recyclable and..." and symbol: 10% screen;
Envelopes must be suitable for use as an insert on Pitney -Bowes inserting
system.
Packaging: Case qty: 2,500/case, or 5 boxes of 500/box per case
$10 Regular. Letterhead Size: 41A" x 9V;
White Wove, Sub 24;
Diagonal Seam Style, Easy -Open or equivalent;
Printing: Offset printed 1 -color black, one side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 18 -point;
Address: Helvetica 8 -point;
Packaging: Case qty: 5 boxes of 500/box
SPECIFICATIONS SPECIFICATIONS
City of Lodi
Printed Envelopes
PART II: Envelop2 SMificationc
Page 3
#10 Regular- Police Dent: Size: 41i4" x 9}b";
White Wove, Sub 24;
Diagonal Seam Style, Easy -Open or equivalent;
Printing: Offset printed 1 -color blue, one side;
Copy: To be typeset by the printer per sample furnished by the City;
(Artwork/photo screening to be furnished by the City);
Type Style: 'Lodi Police Department' - CG Tunes Bold, 12 -point;
Address: CG Times 10 -point;
"An honor to serve...": Souvenir Bold.Italic, 8 -point;
Packaging: Case qty: 5 boxes of 5W/box
#10 Resular. Parks/Rec Dg2t: Size: 41/L" x 93A";
White Wove, Sub 24;
Diagonal Seam Style, Easy -Open or equivalent;
Printing: Offset printed 1 -color brown, one side;
Copy: To be screened and typeset by the printer per sample furnished
by the City;
(Artwork to be furnished by the City);
Type Style: "Lodi Parks and Recreation Department" - Daisy Wheel
Script 12 -point;
Address: Helvetica 11 -point;
Packaging: Case qty: 5 boxes of 500/box
KI
SPECIFICATIONS
City of Lodi
Printed Envelopes
PART 11: Envetooe S_oeeifications
Page 4
*10 Standard Window: Size: 4'A" x 9'h";
(Utility Bill) White Wove, Sub 24;
Recycled paper to meet State requirements;
Open -side Booklet or Pictorial Style with inside seams;
Printing: Offset printed 1 -color black, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
Type Style: "City of Lodi" - CG Times Bold, 1 &point;
"Utility Bill Enclosed" - CG Times Bold, 16 -point;
Address: Helvetica, 10 -point
Postage Block: Helvetica, 9 and 11 point
"Printed on Recycled Paper" - Helvetica, 9 -point (10% Screen)
Recycle symbol per sample, 10% Screen;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1'A", located 7A" from left side of
envelope, and 'h" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 500/box per case.
#10 Standard Window: Size: 41A" x 9'h";
(Police Dept) White Wove, Sub 24;
Diagonal Seam Style, Easy -Open or equivalent;
Printing: Offset printed 1 -color blue, one -side;
Copy: To be typeset by the printer per sample furnished by the City;
(Artwork/photo screening to be furnished by the City);
Type Style: "Lodi Police Department" - CG Times Bold, 12 -point;
Address: Cr Times, 10 -point
An honor to serve...": Souvenir Bold Italic, 8 -point;
Window: Poly -covered to meet U.S. Postal Service requirements;
Size: Standard, 41h" x 1'A", located 'h" from left side of
envelope, and 'h" up from the bottom;
Packaging: 2,500/case, or 5 boxes of 500/box per case.
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