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HomeMy WebLinkAboutAgenda Report - March 2, 1994 (27)or CITY OF LO DI COUNCIL COMMUNICATION AGENDA TITLE: Proposed Ratification of Amended Bylaws for the Eastside Task Force MEETING DATE: March 2, 1994 PREPARED BY: City Attorney RECOMMENDED ACTION: Council consideration and possible ratification of amended bylaws for the Eastaide Task Force. BACKGROUND INFORMATION: In March of last year, the City Council ratified bylaws for the Eastside Committee. It is now the desire and recommendation of the committee that certain changes be made to streamline operation and facilitate smoother functioning of the Eastside Committee Board of Directors The changes recommended deal primarily with reduction in the size of the Board of Directors from fifteen to nine members, and the designation of the meeting day for regular meetings. The Board has recommended that the reduction in board size be a_complished through attrition. This would mean that over the next few months, as directors either resign or their terms expire, that they would not be replac(-.:d. Once the Board gets down to nine members, it would then continue functioning on the same basis as before. The attached amended bylaws would accomplish that goal. FUNDING: Not applicable Respectfully submitted, L17) % - Bob McNatt City Attorney BM:pn CCEASTSD.IMP/TXTA.OIV APPROVED THOMAS A. PETERSON a".rc vo CeDe• City Manager CC -1 EASTSIDE IMPROVEMENT COMMITTEE r'l. 9IJ,M .7.941;,., C... Z..'04 -d aOL, FexuM 7.19% TO: Lodi City Council FROM: Virginia Snyder RE: Request to downsize board of directors ?'P.61 Paf: i 2: LWI. Ca 952 t-17-1 t�913�s-ttsta ,,, , Since we constantly look for ways to improve our operation, we respectfully request consent to reduce the number of our Board of Directors from fifteen to nine. We currently have twelve Board members who are all active and productive, and we would regret losing any of them. Things change, however, and when vacancies do occur, we would not plan on filling them until we've reached the target of nine positions. We will await the council's decision before filling the three existing vacancies. As you know, vacancies are time consuming and decrease our efficiency. Once we've accomplished the desired reduction, we intend to do a better job of screening applicants in the future before we recommend them to you for consideration. We feel that a smaller number of directors would be less cumbersome and would not affect our mission. We are now using; board members for specific duties which could just as easily be handled by volunteers from the community at large. If you consent, we would like to: 1. Through attrition, reduce Board of Directors to nine members; 2. Retain President, First Vice -President and Second Vice -President as executive committee; 3. Amend our By -Laws to reflect this change. Any suggestions you may have will be much appreciated. We're still learning! Sincerely, A�'� Virginia Snyder BYLAWS Or ARTICLE I Under the auspices of the City of Lodi, there is hereby created the Lodi East Side Improvement Committee. ARTICLE II SECTION 1. GENERAL PURPOSE The East Side Improvement Committee is organized and created for the purposes of maintaining and improving the quality of life and the appearance of Lodi's Hast side, by the coordinated efforts of a broad spectrum of the community. The "East side" shall refer to that area generally bounded by Sacramento Street on the west, Highway 99 on the east, Turner Road on the north, and Century Boulevard on the south. SECTION 2. SPECIFIC GOALS/PURPOSES A) To combat illegal drugs, prostitution, and other crimes by such measures as cooperation with or establishment of groups such as Crime Stoppers or Neighborhood Watch. 8) To eliminate blight and encourage the maintenance, improvement, or rehabilitation of property on Lodi's East side with the cooperation of residents, property owners, business and government. C) To encourage compliance with building, housing, fire, and other health and safety laws, and local property maintenance ordinances by East side property owners, residents, and businesses. -1- D) To coordlWe with churches, civic and CoKity groups, and other coaaminity based organizations to educate and inform the public an .rays of achieving these goals, and to keep the public informed of the efforts. H) To work with the business community to encourage a healthy business climate an the Hast side. ARTICLE III IMMERSHIP SECTION 1. GENERAL MEMBERSHIP General membership shall be open to all persons. SECTION 2. BOARD OP DIRECTORS Effective April 1, 1994, the fifteen (15) person Board of Directors established by City Council action on March 17, 1993 shad, by attrition, be reduced to a nine (9) member board. Such attrition shall occur by resignation or expiration of terms of directors currently serving. During the transition, a quorum of the Board for voting or meeting purposes shall consist of fifty percent (50W) plus one of all directors then serving on the Board. After transition is complete, directors shall continue to serve three year staggered terms, based on their original date of appointment. SECTION 3. SUBCOMMITTEES There may be as many subcommittees as deemed necessary by the Board to accomplish any specific goal to be achieved by the Improvement Committee. -2- ARTICLE IV The Executive officers shall consist of a President, First Vice President, and Second Vice President. These three officers may appoint a Secretary and/or Treasurer. The initial President shall be Virginia Snyder, First Vice President John Young, and Second Vice President Virginia Lahr. New officers shall be elected by the Board annually at the first meeting in March. SECTION 2. The President shall serve as spokesperson for the Improvement Committee and liaison with the Lodi City Council. SECTION 3. ATTENDANCE Any officer or Board of Directors member who misses three (3) consecutive meetings without the consent of the Board shall be deemed to have vacated the office. ARTICLE V FINANCIAL MATTE g1ION 1. REVENUES All revenues of the Improvement Committee shall be administered through a trust bank account, to be monitored by the City of Lodi and into which all donations, gifts, or other revenues raised by the Improvement Committee shall be placed. All expenditures must be approved by a majority vote of the Board, subject to City Council overview. SECTION 2. AUDITING The trust fund account for the Improvement Committee shall be audited as part of the City's regular annual audit. .3- 910,14 V -1 del -ft 9) Vi-io) tkv 10 its) The Bast Side Improvement Committee shall continue and be permanent until dissolved by action of the City Council or the Improvement Committee Board of Directors. ARTICLE VII BOARD PROCEDURES SECTION 1. PROCEDURES After the transition described in Article III, Section 2 above is complete, five boardmembers shall constitute a quorum and may conduct business at any regular meeting. A majority of those present may act by affirmative vote. No proxy voting is allowed. SECTION 2. MEETINGS Regular meetings of the Board shall be held once a month, on the first Thursday of each month, at a location to be determined by the Board and opened to the public. Special meetings shall be held as necessary. All meetings shall be subject to the provisions of the Ralph M. Brown Act (Gov. Code 554950 et. seq.). SECTION 3. COMMUNICATIONS All external comunications to the public or media shall be through or authorized by the President, or in his/her absence, by the Chair. -4- ARTICLE VIII These Bylaws shall constitute the empowering documents for the East Side Improvement Committee and may be revised by the City Council or a majority vote of the Board of Directors, at a regular meeting previously announced for that purpose, subject to ratification by the Lodi City Council. ADOPTED BY CITY CWHCIL VOTE ON MARCH 2, 1994, RATIFIED BY MAJORITY VOTE OF THE BOARD OF DIRECTORS ON ,1994. APPROVED AS TO FORM BOB MCNATT CITY ATTORNEY USTTF.1/TXTA.OIV PRESIDENT -5-