The URL can be used to link to this page

Home My WebLink AboutAgenda Report - June 21, 1995 (57)Q CITY OF LODI COUNCIL COMMUNICATION P SSI p�� AGENDA TITLE: The City Council Ratify the 1995/96 and 1996/97 San Joaquin County Council of Government's (COG) Annual Financial Plan MEETING DATE: June 21, 1995 PREPARED BY: Assistant City Manager RECOMMENDED ACTION: The City Council ratify the 1995/96 and 1996/97 San Joaquin County Council of Government's (COG) Annual Financial Plan (Exhibit A). BACKGROUND INFORMATION: Annually the COG adopts an operating budget for the upcoming fiscal year. Pursuant to the Joint Powers Agreement, this budget must be ratified by a majority of the member agencies. The COG staff prepares a rolling two-year document so that the COG Board and member agencies will be provided with a look into the near future. Members of the COG staff will be in attendance to answer any questions the Council may have relative to this budget. FUNDING: None required Respectfully submitted, erry L. Glenn Assistant City Manager JLG:br APPROVED. PQ. THOMAS A. PETERSON City Manager CC -1 tap J:\CM\COUNCIL\COGFINI.DOC Sai. , oaquin County Council t.,, Governments IE RBI RT 1 Member Agencies: Cities of Escakon, Lathrop, Lodi, Manteca, Ripon, Stockton, Tracy, County of San Joaquin MEMORANDUM TO: The City Councils of Escalon, Lodi, Manteca, Ripon, Stockton & Tracy The Board of Supervisors, County of San Joaquin FROM: San Joaquin Council of Governments DATE: June 6, 1995 SUBJECT: Annual Budget Ratification Annually the Council of Governments (COG) adopts a budget for the upcoming fiscal year and, pursuant to its joint powers agreement, is required to submit this budget to member agencies for ratification. The attached budget is respectfully submitted. Last year, COG began preparing its Unified Work Program and implementing budget as a rolling two-year document in order to provide the COG Board with a view of the near future. Last year, the 1994/95-95/96 budget was adopted and ratified by all member agencies. There have been four amendments throughout the year that were directly related to FY 94/95 but had an impact on 95/96. Therefore, you will note that the adopted budget for FY 95/96 is already on its fourth amendment. Attached are work sheets that detail expenditures expected and anticipated for the three year period including 1994/95 through 1996/97. In summary, ow Revenue estimate for 95/96 is just under $30,000 from FY 1994/95. However, both the Federal and State funding situations are quite uncertain. It is anticipated that COG will be returning to the Board later in the fiscal year with revised revenue estimates. As such, $81,600 is being set aside in an unallocated reserve. In FY 1996/97, operating revenues are reduced over $400,000. This is as a result of a slower draw down on Federal reserves and the completion in 95/96 of several major projects including the Habitat Plan, Central California Aviation Systems Plan, Altamont Partnership and projects funded by the San Joaquin Valley Unified Air Pollution Control District. Regional Transportation Planning Agency, Local Transportation Authority, Congestion Management Agency, Airport Land Use Commission With respect to expenditures: or Salaries and Benefits in FY 95/96 have increased approximately $13,000 reflecting the full year of funding of four positions and associated benefits. In FY 96/97 there is a $1,500 increase reflecting step increases. ow Services and Supplies category reflects a $21,000 increase in FY 1995/96 when compared to FY 94/95. This increase is to accommodate the increased cost of doing business. In FY 96/97, Services and Supplies decreases by $49,000. cw Professional Services category has decreased by $48,000 reflecting lower UWP expectations in FY 95/96. In FY 1996/97, this category dramatically drops an additional $265,000, again reflecting lower expectations in UWP. 5W Fixed Assets are unchanged in FY 95/96 and decreases $13,000 in FY 96/97. 1W Unallocated/Reserye is increased in FY 95/96 to $81,600 and is $500 in FY 96/97. To the extent these funds are not absorbed during the fiscal year, they will be transferred to the COG reserve fund. Or Staff Allocation is unchanged with 21 authorized positions. FISCAL IMPACT The total COG operating budget for FY 1995/96 is 1.3% higher than the adopted 1994/95 budget. However, in light of the changing Federal and State funding climate, it is likely that this will be revised early in the fiscal year. The proposed budget for FY 96/97 operating budget to $1,872,435, an 8% decrease from FY 1995/96. This budget anticipates the changes expected in 1995/96. RESOLD 3ON SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS R-95-42 RESOLUTION APPROVING THE SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENT'S FISCAL YEARS 1995/96 & 1996/97 BUDGET WHEREAS, the San Joaquin County Council of Governments serves as the Regional Transportation Planning Agency, the Metropolitan Planning Organization, the County Airport Land Use Commission, the Congestion Management Agency, the Regional Ridesharing Program and the Local Transportation Authority as well as other designations; and WHEREAS, the COG annually prepares a work program depicting the tasks that will be performed by the organization; and WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources available, to carry out and fund the work scheduled in the fiscal year. NOW, THEREFORE, BE IT RESOLVED that the San Joaquin County Council of Governments does hereby approve the fiscal year 1995/96 and 1996/97 budgets and forward such to its member governments for their review and ratification. PASSED AND ADOPTED this 23rd day of May, 1995 by the following vote of the San Joaquin County Council of Governments, to wit: AYES: Panizza, Stockton; Cabral, San Joaquin County; Van Gorkum, Escalon; Sousa, San Joaquin County; Freeman, Lathrop; Weaver, Stockton; Bilbrey, Tracy; Pennino, Lodi; Flores, Manteca. NOES: None ABSENT: Dale, Ripon. e�� OBERT CABFbArt Chairman San Joaquin Council of Governments ANNUAL FINANCIAL PLAN Fiscal Years 1995196-96/97 CHAIR Robert Cabral, Supervisor, County of San Joaquin VICE -CHAIR Phillip Pennino, Councilmember, City of Lodi BOARD OF DIRECTORS Councilmember Mel Panizza Councilmember Floyd Weaver Councilmember Mac Freeman Mayor Dan Bilbrey Councilmember Wayne Flores Councilmember David Ennis Supervisor William Sousa Councilmember Jim Dale City of Stockton City of Stockton City of Lathrop City of Tracy City of Manteca City of Escalon County of San Joaquin City of Ripon EX OFFICIO DIRECTORS Gordon Marts Caltrans District 10 Martha Jean Shaver SMART Ron Coale Port of Stockton SUBMITTED BY: Barton R. Meays Executive Director San Joaquin County Council of Governments ADOPTED BUDGET Fiscal Year 1995-96/96-97 Federal Pass -Through FY 94-95 FY 95-% FY 96-97 REVENUES Amend. k3 (3/28/95) Amend. N4 (5/23/95) Adopted (5/23/95) Federal Grants $1,354,149 $1,156,285 $953,085 State Grants $97,400 $199,000 $85,000 Local $704,297 $749,000 $744,350 Interest $0 $0 $0 Other $94,000 $175,000 $90,000 :Ci?4U1' RAt71Vls'• 1i�81�i1?E :<.............................. $35,100 $36,700 Atm. Federal Pass -Through $6,539,000 $6,539,000 $6,539,000 State Pass -Through $538,172 $756,300 $756,300 Local Pass -Through $29,998,000 $31,824,000 $33,379,000 Sales Tax Revenue Bonds $0 $0 SO TOTAL COG REVENUE $39,325,018 $41,398,585 $42,546,735 EXPENDITURES Salaries & Benefits $1,177,005 $1,193,962 $1,195,409 Services & Supplies $343,360 $364,060 $3159160 Office Expense $99,000 $111,000 $85,000 Communications $20,000 $23,500 $20,000 Memberships $17,900 $20,300 $20,300 Maintenance - Equipment $21,400 $25,000 $22,500 Rents & Leases - Equipment $35,100 $36,700 $30,700 Transportation & Travel $36,100 $36,100 $36,100 Motor Pool-R/S Incentive -Bus Passes $4,600 $4,600 $3,200 Special District - Accounting Report $60 $60 $60 Allocated Service Cost $20,000 $10,000 $5,000 Publications & Legal Notices $9,000 $9,500 $7,000 Insurance $3,000 $3,000 $1,500 Building Maintenance $1,000 $1,000 $500 Rents - Structures & Grounds $76,200 $78,300 $78,300 Education Reimbursement $5,000 $5,000 Professional Services $649,237 $601,600 $336,300 Fused Assets $38,000 $38,000 $25,000 Unallocated/Reserve $42,244 $81,600 $500 lt�r.XPI?1?1TTli....:. . ..............:... Pass -Through $39,119,300 $39,119,300 $39,119,300 TOTAL COG EXPENDITURES $41,369,146 $41,403,522 $40,996,669 Excess (Deficit) Revenues $0 $63 $66 Over Expenditures (Operating) man Joaquin County Council of Governments ADOPTED BUDGET Fiscal Years 1995-96/96-97 REVENUE FY 9495 FY 95-% FY 96-97 Revenue Source Amend. N3 (3/28/95) Amend. !4 (5/23/95) Adopted (5/23195) FEDERAL GRANTS $0 $20,000 $5,000 U.S. Department of Transportation: $0 $0 $0 Federal Transit Administration (Sec. 8 MPO) $100,049 $100,085 $100,085 Federal Transit Administration (Sec. 26(A)(2) $20,000 $0 $0 Federal Highway Administration (PL) $533,800 $460,000 $460,000 Federal Highway Administration (PL Carryover) $320,300 $278,200 $75,000 Federal Highway Administration (Ridesharing) $380,000 $318,000 $318,000 Federal Pass -Through Administered By COG $6,539,000 $6,539,000 $6,539,000 Other (94-95/95-96 Habitat Funds) SUBTOTAL $7,893,149 $7,695,285 $7,492,085 STATE GRANTS California Department of Transportation: State Subventions $85,400 $65,000 $65,000 State Subvention Carryover $0 $20,000 $5,000 FAA, Caltrans Aeronautics $0 $0 $0 Proposition 116/State Partnership Grant -Altamont SO $100,000 $0 State Transit Assistance $12,000 $14,000 $15,000 State Transit Assistance Pass Through Administered By COG $538,172 $756,300 $756,300 SUBTOTAL $635,572 $955,300 $841,300 LOCAL Transportation Development Act $281,000 $255,800 $260,000 San Joaquin County $0 $0 $0 Local Transportation Authority $276,000 $379,250 $379,250 COG Fees $22,000 $85,100 $859100 Member Jurisdictions $0 $0 $0 Air Pollution Control District $40,000 $20,000 $20,000 Air Pollution Control District Carryover $75,000 $0 $0 Air System Planting Funds $10,297 $8,850 50 Other (94-95/95-96 Habitat Funds) $94,000 $175,000 $90,000 Measure K Pass -Through Administered By COG $20,398,000 $219744,000 $23,179,000 Local Tranpottation Fund Pass -Through Administered By COG $9,600,000 $10,080,000 $10,200,000 SUBTOTAL $30,796,297 $32,748,000 $34,213,350 OTHER Sales Tax Revenue Bonds $0 $0 $0 Interest $0 $0 $0 Other 50 50 $0 SUBTOTAL 50 50 $0 TOTAL $39,325,018 $41,398,585 $42,546,735 San .joaquin County Council of Governments ADOPTED BUDGET Fiscal Years 1995-96196-97 PERSONNEL Regular Subtotal $826,891 $840,872 $842,119 Temporary/Extra Help $6,368 $7,000 $7,000 Overtime $5,000 $5,000 $5,000 Temporary/Extra Help/OT Subtotal $11,368 $12,000 $12,000 TOTAL $838,259 $852,872 $854,119 FY 9-96 FY 9696 FY 96-97 BENEFITS FY 94-95 FY 96.96 FY 96.97 POSITION Amend. #J(3 SA15) Amend. #4(6/23/96) Adopted (5/23/95) Regular Positions $48,700 $48,700 $48,700 Executive Director $84,739 $84,739 $84,739 Deputy Director $63,720 $63,720 $63,720 Manager, Finance/AdminJPubiic Information $53,328 $55,042 $55,042 Executive Secretary $27,982 $28,886 $28,886 Office Assistant III $26,832 $26,832 $26,832 Office Assistant II (2) $51,064 $51,064 $51,064 Staff Accountant $41,106 $41,106 $41,106 Fiscal Assistant $33,792 $24,953 $26,200 Senor Planners (3) $157,262 $157,262 $157,262 Assistant(Assoclate Planners (5) $215,137 $226,460 $226,460 Planning Technician $26,637 $35,516 $35,516 Commute Management/Public Information Coordinator $45,292 $45,292 $45,292 Ridesharing Outreach Coordinator (2) $71,032 $71,032 $71,032 Regular Subtotal $826,891 $840,872 $842,119 Temporary/Extra Help $6,368 $7,000 $7,000 Overtime $5,000 $5,000 $5,000 Temporary/Extra Help/OT Subtotal $11,368 $12,000 $12,000 TOTAL $838,259 $852,872 $854,119 FY 9-96 FY 9696 FY 96-97 BENEFITS Amend. #3(3/29196) Amend. #4(6/23/96) Proposed ICMA (15%) $124,000 $126,100 $126,300 Cafeteria $48,700 $48,700 $48,700 Car Allowance $3,600 $3,600 $3,600 Social Security $446 $490 5490 Social Security (Medicare) $9,700 $9,900 $9,900 Group Dental $7,500 $7,500 $7,500 Group Medical $128,100 $128,100 $128,100 Vision $1,400 $1,400 $1,400 Workers Compensation $1,800 $1,800 $1,800 Life Insurance $1,000 $1,000 $1,000 Long Term Disability $10,800 $10,800 $10,800 Unemployment Insurance (0.296) $1,700 $1,700 $1,700 TOTAL $338,746 $341,090 $341,290 FY 94-96 FY S&W FY 99-97 Amend #3(3/28196) Amend. #4(6/23/96) Proposed Regular Salaries $826,891 $840,872 $842,119 Temporary/Extra Help Salaries $11,368 $12,000 $12,000 Fringe Benefits $338,746 $341,090 $341,290 TOTAL SALARIES AND BENEFITS $1,177,005 $1,193,962 $1,195,409 San Joaquin County Council of Governments ADOPTED BUDGET Fiscal Years 1995-96/96-97 SERVICE AND SUPPLIES Title FY 9495 Amend.#3(3/28/95) FY 95-% Amend.#4(5/23/95) FY %-97 Adopted (s/23" Office Expense $99,000 $111,000 $85,000 Communications $20,000 $23,500 $20,000 Memberships $17,900 $20,300 $20,300 Maintenance - Equipment $21,400 $25,000 $22,500 Rents & Leases - Equipment $35,100 $36,700 $30,700 Transportation & Travel $40,700 $40,700 $39,300 Special District - Accounting Report $60 $60 $60 Allocated Service Cost $20,000 $10,000 $5,000 Publications & Legal Notices $9,000 $9,500 $7,000 Casualty Insurance $3,000 $3,000 $1,500 Insurance Subtotal $3,000 $3,000 $1,500 Building Maintenance $1,000 $1,000 $500 Rents - Structures & Grounds $76,200 $78,300 $78,300 Education Reimbursement 5,000 $5,000 TOTAL SERVICES & SUPPLIES $343,360 $364,060 $315,160 San Joaquin County Council of Governments ADOPTED BUDGET Fiscal Years 1995-96/96-97 PROFESSIONAL SERVICES Fr 94-96 FY 96-86 FY W47 Work Element NWIProject Description Amend. #3(3/28A5) Amend #4(W23190 Adopted (5/23/95) 601.01—Regional Transportation Plan $0 $0 $0 601.02—Regional Planning Studies $113,637 $110,000 $0 601.03-1-5 (93/94); Foothill Study (94195) $4,000 $0 $0 602.01—Regional Transportation Improvement Program $0 $0 $0 603.01—Road & Street Monitoring $30,000 $0 $46,300 603.02—Transit Coordination $0 $0 $0 603.03—Transportation Air Quality $0 $0 $0 603.04—Transportation Air Quality Monitoring $0 $o $0 603.05—Manteca Transit Assessment $0 $0 $0 701.01—Technical Assistance $0 $0 $0 801.01—Intergovernmental Coordination $0 $0 $0 801.02—Projections & Forecasts $0 $0 $0 801.03—Airport Land Use Commission $0 $0 $0 801.04—Congestion Management $0 $0 $0 801.05—Regional Planning $95,000 $60,000 $60,000 801.06—Valley MPO Coordination $18,300 $0 $0 901.01—Measure K $80,000 $60,000 $60,000 901.02—Altamont Study $0 $0 $0 1001.01—COG OWP $0 $0 $0 1001.02—TDA Administration $0 $0 $0 1001.03 --Community Involvement $0 $0 $15,000 1001.04—ISTEA Management $0 $0 $0 1101.01—R'idesharing $175,000 $175,000 $50,000 Indirect $133,300 $196,600 $105,000 TOTAL $649,237 $601,600 $336,300 San Joaquin County Council of Governments PASS THROUGH WORKSHEET ADOPTED BUDGET Fiscal Years 1995-96/96-97 TOTAL $37,075,172 $39,119,300 $40,674,300 FY 9495 FY 95-96 FY 96-97 Fund Type Adopted Adopted Adopted (5/23/95) FederallSTEA $6,539,000 $6,539,000 $6,539,000 Local Transportation Fund $9,600,000 $10,080,000 $10,200,000 State Transit Assistance Fund $538,172 $756,300 $756,300 Local Transportation AuMiority $20,398,000 $21,744,000 $23,179,000 Sales Tax Revenue Bonds $0 $0 $0 TOTAL $37,075,172 $39,119,300 $40,674,300 POSITION CLASSIFICATIONS & SALARY S%;HEDULE BIWEEKLY (Effective May 23, 1995) Step Position A B C D E Executive Director $3,259 Deputy Executive Director $2,016 $2,117 $2,223 $2,334 $2,451 Manager, Finance/Administration $1,742 $1,829 $1,920 $2,016 $2,117 And Public Information Senior Regional Planner $1,659 $1,742 $1,829 $1,920 $2,016 Associate Regional Planner $1,434 $1,506 $1,581 $1,659 $1,742 Commute Management Coordinator $1,434 $1,506 $1,581 $1,659 $1,742 Assistant Regional Planner $1,304 $1,366 $1,434 $1,506 $1,581 Planning Technician $1,127 $1,183 $1,242 $1,304 $1,366 Staff Accountant $1,304 $1,366 $1,434 $1,506 $1,581 Ridesharing Outreach Coordinator $1,127 $1,183 $1,242 $1,304 $1,366 Fiscal Assistant $914 960 1,008 $1,058 $1,111 Executive Secretary $914 960 1,008 $1,058 $1,111 Office Assistant III $848 $890 $935 $982 $1,032 Office Assistant II $807 $848 $890 $935 $982 Office Assistant 1 $732 $769 $807 $848 $890 San Joaquin County Council of Governments STAFF ALLOCATION (Effective August 23, 1994) Position 199495 1995-96 1996-97 Executive Director 1 1 1 Deputy Executive Director 1 1 1 Manager, Finance/Administration 1 1 1 And Public Information Senior Regional Planner 3 3 3 Staff Accountant 1 1 1 Associate/Assistant Regional Planner 5 5 5 Associate/Assistant Regional Planner - Temporary 0 0 0 Planning Technician 1 1 1 Commute Management Coordinator 1 1 1 Executive Secretary 1 1 1 Office Assistant 1/II/III 3 3 3 Fiscal Assistant 1 1 1 Ridesharing Outreach Coordinator 2 2 2 TOTAL 18 20 21 Full -Time Positions: 21 21 21 Temporary/Part-Time Positions: 0 0 0 San Joaquin County Council of Governments ADOPTED BUDGET Fiscal Years 1995-96/96-97 FIXED ASSET WORKSHEET TOTAL $38,000 $38,000 $25,000 FY 91.95 FY 9546 FY 96-97 Title Description Amend. *3 ("9/96) Amend. #1(5*"6) Adopted (5123/95) Fbced Assets New/Replacement Computers (3) $18,300 $20,000 $15,000 Replacement Electronic Typewriter $700 Replacement Printers (2) $6,500 $10,000 $10,000 Plow PAntere (2) $4,500 Computer Olsplay Panel $8,000 $8,000 $0 TOTAL $38,000 $38,000 $25,000