HomeMy WebLinkAboutAgenda Report - August 2, 1995 (54)OF
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Approve Purchase of Digital Recorder and Emergency
Message Repeater System for Police Dispatch Center
MEETING DATE: August 2, 1995
PREPARED BY: Larry D. Hansen, Chief of Police
RECOMMENDED ACTION: That the City Council approve the purchase of a
Dictaphone Sentinel Digital Recorder and a
Dictaphone Series 6600 Emergency Message
Repeater System.
BACKGROUND INFORMATION: Funds for this purchase have
already been allocated on Page E-5 of the
1995-97 Budget. Due to performance and
dependability, it is our recommendation to
purchase Dictaphone equipment as sole source
supplier.
Please refer to the attached memorandum for further details of this
purchase. Captain Jerry Adams and/or Lt. Richard Dean will be
present at the Council meeting to answer any questions.
FUNDING: $42,389
arry D. Hansen
Chief of Police
APPROVED: / - ' ��
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City Manager
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L O D I P O L I C E D E P A R T M E N T
M E M O R A N D U M
Date: July 25, 1995
To: Captain Jerry Adams
From: Lieutenant Richard Dean
Subject: Purchase Authorization Request
Attached are final Quotes from the Dictaphone Corporation for a
Sentinal Digital Recorder and a Series 6600 Emergency Message Repeater
System. Funds for these items are allocated on page E-5 of this years
budget.
The total cost of the Sentinal Digital Recorder including the hardware,
shipping, installation, taxes, and the first and second year
maintenance contract is $27,805.50
The piece of equipment records the police dispatch centers incoming
phone lines and main radio channel twenty four hours a day. The tapes
are used, and can be critical in criminal and internal affairs
investigations. The recorder currently in use is not working properly
and is unserviceable. Dictaphone has been selected as a sole source
because they set the industry standard and our past experience, of
purchasing an off brand at a cheaper price, proved to be a mistake.
The Lanier Corporation was considered, but when I contacted the Manteca
Police Department, I learned they were disappointed with the
performance and dependability of the Lanier recorder they recently
purchased.
The total cost of the Series 6600 Emergency Message Repeater System
including the hardware, shipping, installation, taxes, and the first
and second year maintenance contract is $14,583.00
This piece of equipment records the last 300 minutes of telephone and
police radio communications in the dispatch center. It allows a
dispatcher, from their work station, to instantly replay a telephone or
radio communication that was not understandable or was missed. This is
a critical item in term of both officer safety and public safety.
Again, Dictaphone was selected as the sole source.
JUL 25 195 15:54 FR DF -) PARKS RUP 619 660 2067 TO '-993336792 P.02'03
Dictaphone
A Pitney Bowes Company
LODI POLICE DEPARTMENT
1 51200--016, 16 -Channel, Dual DDS Drive, Digital
Recorder/Reproducer, Recording 15 Channels and
one Playback Channel, Utilizing 90 Meter DAT
Tapes (320 Hours Audio Recording Per 'gape)
1 2750-C, Cassette Rerecord
Less Trade -In Allowance for Racal Recorder
Installation 'to Customer Provided Termination
Points
Shipping
State and Local Taxes
First and second Year Maintenance Contract
TO'T'AL IN"STMMW $27,805.50
*Prices are firm for 30 days
*Delivery; 60 to 90 Days ARO
*Dated; July 25, 1995
TOTAL IIIVSSTNSNT FOR BOM THE SENTINEL & 6600 CALL. CHEM: $42,389.00
JUL 25 ' 95 15 « FR L,P' "r) PARKS RUP 619 660 20671 TO 1-093336792 P. 03%03
n MR
Dictaphone
A PIMey Bowes Company
LODI POLICE DEPARTMENT
PRICE QUOTATIQN - SERIES 6600 DIGITAL CML CHEEK
1 6623, 4 Position/3 Hour Digital. CPU
1 188003, 5.25" X 19" Dual Rack Mount Console
Control (Primary Police Console Covering
Radio and Phone)
2 188002, 5.25" X 19" Single Remote Rack Mount
Console Control of LCD (Fire and Standby
Positions/Telephone Only)
Less Trade -In Allowance for 1100 Call Checks
Installation •to Customer Provided Termination
Points
Shipping
State and Local Taxes
First and Second Year Maintenance Contract
TOTAL INVESTHMU
*Prices are firm for 30 days
*Delivery; 60 to 90 Days ARO
*Dated: July 25, 1995
$14,583.00
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1995 - 97 FINANCIAL PLAN AND BUDI
SUMMARY OF CAPITAL BUDGET REQUESTS
Public Safety
Police Protection
Police Operations
Motorcycle 1
Police Investigations
Patrol Sedans
Undercover Vehicles
3(S Radios
Street Crime Unit Equipment
Fire Safety
Fire Administration
Fire Engine 1
Emergency Response Vehicle
Support Vehicle
Emergency Sedans
Special Services
HazMat Equipment
30.70
13,300
8,400
81,660
23,000
21,400
55,000
225,000
12B
1 40,000 12
1 150,000 12B
3 78,000 12
25,000
Technical Rescue Equipment 15,000
Total Public Safety 6 $ 473,460 12 $ 529,660
Public Utilities
Electric Utility Service
Capital Maintenance Projects
Water/Wastewater Utility Services
Water/Wastewater
Water/Wastewater Capital Maintenance
Sedan
Pickup
Backhoe
Total Public Utilities
12
12
S 898,845 $ 982,675 16
1,339,742 961,894 17&18
1 ' 16,200 17
1 23,570 17
1 66,050 17&18
3 $ 2,344,407 0 $ 1,944,569
E-5
12
12
1 8,400
12
151,860
12
12
21,400
12
55,000
12
12B
1 40,000 12
1 150,000 12B
3 78,000 12
25,000
Technical Rescue Equipment 15,000
Total Public Safety 6 $ 473,460 12 $ 529,660
Public Utilities
Electric Utility Service
Capital Maintenance Projects
Water/Wastewater Utility Services
Water/Wastewater
Water/Wastewater Capital Maintenance
Sedan
Pickup
Backhoe
Total Public Utilities
12
12
S 898,845 $ 982,675 16
1,339,742 961,894 17&18
1 ' 16,200 17
1 23,570 17
1 66,050 17&18
3 $ 2,344,407 0 $ 1,944,569
E-5
RESOLUTION NO. 95 -98
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF DIGITAL RECORDER AND EMERGENCY
MESSAGE REPEATER SYSTEM FOR THE POLICE DISPATCH CENTER
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with
bids for purchases of supplies, services or equipment when it is in the best interests of the
City to do so; and
WHEREAS, funds for this equipment has been allocated in the 1995-97 budget; and
WHEREAS, due to performance and dependability, it is staff recommendation to
purchase Dictaphone equipment as a sole source supplier;
WHEREAS, it is the recommendation of staff to purchase the Digital Recorder and
Emergency Message Repeater System at the cost of $42,389.00; and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of the Digital Recorder and Emergency Message Repeater System
for the Police Dispatch Center in the amount of $43,389.00.
Dated: August 2, 1995
I hereby certify that Resolution No. 95-98 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 2, 1995, by the following
vote:
AYES: ' COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
ABSTAIN: COUNCIL MEMBERS -
Davenport, Pennino, Sieglock, Warner
and Mann (Mayor)
None
None
None
QA�
J IFER . PERRIN
City Clerk
95-98