HomeMy WebLinkAboutAgenda Report - August 15, 2001 I-01AGENDA TITLE: Adopt Resolution Ratifying the 2001/02 Annual Financial Plan for the San Joaquin
County Council of Governments
MEETING DATE: August 15, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution ratifying the 2001/02 Annual
Financial Plan (AFP) for the San Joaquin County Council of Governments
(COG).
BACKGROUND INFORMATION: Enclosed is a summary of COG's AFP for fiscal year 2001/02.
The COG Board adopted the AFP on 04/26/01. Pursuant to COG's
Joint Powers Agreement, the budget is to be ratified by the City of
Lodi following adoption by the COG Board.
FUNDING: Not applicable.
Richard C. Prima,
Public Works Direct r
Prepared by Carlos Tobar, Transportation Manager
RCP/CT/I m
Attachment
cc: Randy Hays, City Attorney
Steve Dial, Dir. of Adm./Chief Financial Officer, COG
APPROVED:
H. Dixon F ynn -- Ci y Manager
COGANNFINPLN 08J02101
4/2001
COG Board
STAFF REPORT
SUBJECT: 2001/2002 Overall Work Program and
Annual Financial Plan
RECOMMENDED ACTION: Motion to Adopt Overall Work Program and
Annual Financial Plan and Forward AFP to
Member Agencies for Ratification
Previously, in January, 2001, SJCOG staff delivered to the Board, and the Board
adopted in draft, the 2001/2002 Overall Work Program (OWP) for the Council of
Governments. Subsequent to that adoption, the draft was sent to the various funding
agencies and other interested parties for comment. The proposed OWP in this packet
incorporates the comments received. To the best of our knowledge, the document
substantially meets the needs of both our funding sources and member agencies.
The Overall Work Program identifies the tasks and products SJCOG will be undertaking
for the next year. It is used by the federal and state agencies to approve our grant
applications and to insure that federal and state "emphasis areas" are being addressed
in our transportation planning activities.
The Work Program continues SJCOG's commitment to:
• Maintaining Air Quality Conformity
• Delivery of Measure K
• Research and Data Center
• The Multi -species Habitat Conservation Plan
• Transportation Modeling
• Regional Transportation Plan/Strategic Investment Planning
• Congestion Management Planning
• Local Assistance
• Intergovernmental Coordination/Cooperation
• Incorporating the Federal and State Planning Emphasis Areas
Within the OWP document are individual work elements that discuss the purpose of
that work element, past work and products, tasks for the current year, a schedule of
deliverables and a funding breakdown. Near the end of the document (pages 44 &
-1-
45), two tables detail the revenue sources funding the OWP and a matrix of each work
element by funding source.
RECOMMENDATION:
Adopt the FY 2001/2002 Overall Work Program.
FISCAL IMPACT:
The OWP is the instrument through which revenues are brought into SJCOG,
programmed and then spent. The document reflects the policy of the SJCOG Board.
The FY 2001/2002 OWP is 1.8% more than the FY 2001/02 amended plan at
$5,092,877.
ANNUAL FINANCIAL PLAN
The attached Annual Financial Plan provides a detail of expenditures by cost category
and line item comparing the proposed budgets with the current year (FY 00/01)
amended budget and the actual expenditures for FY 99/00. The following
assumptions are incorporated in the budget:
1. Work will not begin and expenses will not be incurred unless anticipated
revenues sources are secured.
2. We anticipate being fully staffed for the entire fiscal year, therefore the Salaries
and Benefits cost category is fully funded.
3. An eight percent pool has been included in Salaries and Benefits for any cost of
living adjustments and merit -based increases to be determined by the Executive
Director.
LINE ITEMS WITH SIGNIFICANT CHANGE
The Salaries and Benefits group actually increases 7.2%. This blends the 8% pool and
is offset slightly by certain benefits not tied to salaries.
Services and Supplies increases 6.6%.
• Office Expenses increases 4.4% due to increased needs in office supplies,
printing, office equipment and furniture and software upgrades.
• Memberships increases 7.3% due to costs to maintain memberships with
various organizations.
-2-
• Transportation, Travel & Training is maintained at the same level as 2000/2001.
• Allocated Service Cost increases 54.4% due to costs passed along to SJCOG
from San Joaquin County for various county services.
• Publications and Legal Notices increases 80% due to the necessity to provide
a higher level of public involvement related to Title VI.
• Building Maintenance increases 9.0% due to the budgeting of the security
system operation for the SJCOG suite in routine maintenance.
• Rents -Structures and Grounds increases 28% in anticipation of acquiring
additional office space.
• Professional Services decreases by 4.3%. The reflects the conclusion of a
number of planning projects.
• Fixed Assets increases 18.3% in anticipation of acquiring additional office
space.
RECOMMENDATION:
That the Board adopt the FY 2001/2002 Annual Financial Plan and authorize the
Executive Director to send it to member agencies for ratification per the Joint Powers
Agreement.
FISCAL IMPACT:
The Annual Financial Plan is the instrument through which revenues are brought into
COG, programmed and then spent. The proposed budget is 1.8% more than the
currently adopted amended budget. Sufficient revenue sources exist as detailed in the
report to support the budget.
prepared by. Steve Dial, Director of Administration/Chief Financial Officer
M.1STAFFRP71200114pr0112001-02 OWP-AFP. wpd
-3-
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-01-43
RESOLUTION APPROVING THE ADOPTION OF THE 2001-2002
OVERALL WORK PROGRAM AND THE FY 2001-2002 ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan Planning Agency, and
the Regional Transportation Planning Agency for San Joaquin County adopts a Overall Work Program, and
WHEREAS, that Overall Work Program identifies the funding sources that the agency will utilize in the coming
year, and the work tasks and products that the agency will produce, and
WHEREAS, this Overall Work Program must be submitted to the required funding agencies for their review and
approval, and
WHEREAS, the Council of Governments must assure that the planning tasks identified are in compliance with all
State and Federal laws and regulations, and are coordinated with all effected agencies, and communities on a regional basis,
and
WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources available, to carry out
and fund the work scheduled in the fiscal year.
NOW THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments adopts the attached' -100 I -
2002
ttached2001-
2002 Overall Work Program and self -certifies the following:
The San Joaquin Council of Governments hereby certifies its planning process to be in accordance with all
applicable requirements of the Federal government, as follows:
L 23 USC 134 and 135, 49 USC 5303 through 5306 and 5323(1);
II. Sections 174 and 176 (c) and (d) of the Clean Air Act as amended (42 USC 7504, 7506 (c) and (d))
III. Title VI of the of the Civil Rights Act of 1964 and the Title VI Assurance executed by California under 23 USC
324 and 29 USC 794;
IV. Section 1101(b) of the Transportation Equity Act for the 21'` Century (Pub. L. 105-178 112 Stat. 107) regarding
the involvement of disadvantaged business enterprises in the FHWA and FTA funded projects (FR Vol. 64 No.
21, 49 CFR part 26); and
V. The provision of the Americans with Disabilities Act of 1990 (Pub. L. 101-336, 104 Stat. 327 as amended) and
the U.S. DOT implementing regulations (49 CFR 27, 37, and 3 3).
BE IT FURTHER RESOLVED that the San Joaquin Council of Governments does hereby approve the fiscal year
2001-2002 Annual Financial Plan and forward such to its member _Jvernments for their review and ratification.
PASSED AND ADOPTED this 26' day of April, 2001 by the following vote of the San Joaquin Council of
Governments, to wit:
•ria • - amdes, apamsorc■ •• aalnm alibmy
NOES: Nxe
ABSENT: Staperviscrr lbw, Omrilum RRst�a, Oaaxcikm Giavwletti
DAN BILBREY
Chairman
M:IRESOLUTN1Reso-2000\2001-2002 Owp & AFP.res
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Adopted April 26, 2001
CHAIR
Dan Bilbrey, Mayor, City of Tracy
VICE -CHAIR
Mike Restuccia, Councilmember, City of Ripon
BOARD OF DIRECTORS
Supervisor Jack Sieglock
Supervisor Victor Mow
Councilmember David Ennis
Councilmember Gloryanna Rhodes
Vice Mayor Phillip Pennino
Councilmember John Harris
Mayor Gary Podesto
Councilmember Gary Giovanetti
Mark Leja
Duane Isetti
County of San Joaquin
County of San Joaquin
City of Escalon
City of Lathrop
City of Lodi
City of Manteca
City of Stockton
City of Stockton
EX OFFICIO DIRECTORS
Robert Kavanaugh
Caltrans District 10
San Joaquin Regional
SUBMITTED BY:
Julia E. Greene
Executive Director
Steve Dial
Director of Administration/
Chief Financial Officer
Transit District
Port of Stockton
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2001/02
Proposed April 26, 2001
REVENUES
FY 99100
FINAL
FY 2000-2001
Amend. A
FY 2001-02
Adopted 4126
%
Change
Federal Grants
$1,078,835
$2,028,802
$2,302,977
13.5%
State Grants
$937,438
$1,359,602
$837,600
-38.4%
Local
$1,546,400
$1,564,000
$1,902,300
21.6%
Interest
$45,000
$0
$0
0.0%
Other
$50,000
$50,000
$50,000
0.0%
SJLCflG•rOPEFtAT lG-4tEVZNUES ,. •
!$3,657, 7 :.
$5,00 ;40$
. ,. _!,5, )92r87 ,`
. 1
Federal Pass -Through
$44,000,000
$54,226,000
$54,226,000
0.0%
State Pass -Through
$968,427
$952,000
$1,860,000
95.4%
Local Pass -Through
$44,000,000
$44,553,040
$50,460,000
13.3%
Commercial Paper
$75,000,000
$75,000,000
$89,000,000
18.7%
TOTAL SJCOG REVENUE
$167,626,100
$179,733,444
$200,638,877
11.6%
EXPENDITURES
Salaries & Benefits
$1,759,867
$1,746,401
$1,872,142
7.2%
Services & Supplies
$513,930
$750,946
$800,676
6.6%
Office Expense
$126,900
$228,500
$238,500
4.4%
Communications
$26,000
$36,100
$36,100
0.0%
Memberships
$21,370
$26,270
$28,200
7.3%
Maintenance - Equipment
$26,000
$26,000
$26,000
0.0%
Rents & Leases - Equipment
$103,400
$134,400
$134,400
0.0%
Transportation, Travel & Training
$67,100
$92,600
$92,600
0.0%
Allocated Service Cost
$3,100
$8,200
$8,200
0.0%
Publications & Legal Notices
$4,500
$22,500
$22,500
0.0%
Insurance
$26,600
$28,000
$28,000
0.0%
Building Maintenance
$3,500
$20,000
$21,800
9.0%
Rents - Structures & Grounds
$105,460
$128,376
$164,376
28.0%
Professional Services
$1,305,376
$2,428,476
$2,325,264
-4.3%
Fixed Assets
$75,000
$76,500
$90,500
18.3%
Unallocated/Reserve $3,500 $81 $4,295 5202.5%
WCOGill•SRI!T $3,65 ;673 $ ,002,1404. $5090
Pass -Through $163,968,427 $174,731,040 $195,546,000 11.9%
TOTAL SJCOG EXPENDITURES $167,626,100 $179,733,444 $200,638,877 11.6%
Excess (Deficit) Revenues $0 $0 $0
Over Expenditures (Operating)
RESOLUTION NO. 2001-200
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
THE SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS
(COG) 2001/2002 ANNUAL FINANCIAL PLAN
WHEREAS, the San Joaquin County Council of Governments (COG) has
approved its Fiscal Year 2001-2002 Budget by adopting Resolution No. R-01-43 as
shown on the attached marked Exhibit A; and
WHEREAS, the San Joaquin County Council of Governments (COG) is required
to forward such Resolution to its member Governments for their review and ratification.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
ratifies the 2001-2002 Annual Financial Plan for the San Joaquin County Council of
Governments (COG).
Dated: August 15, 2001
I hereby certify that Resolution No. 2001-200 was passed and adopted by the
Lodi City Council in a regular meeting held August 15, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-200
=x:40
RESOLUTION
SAN JOAQUZN` COUNCIL OF GOVERV�EENTS
R-01-=3
RESOLUTION APPROVItiG THE ADOPTION OF CHE 2001-2002
OVERALL WORK PROGR4.i AND THE FY 2001-2002 ANI'UAL FU ANINCIAL PLAN
FOR THE SAN JOA QUIN COUNCIL OF G0VER_vME` TS
WHEREAS, annually the Sar. Joaquin Council of Gove-Lmen s acting as the ivler. opolitan Planning A;encv, and
the Regional Transportation Planning .agency for San Joaquin County adopts a Overall Work Program, and
WHEREAS, that Overall Wore Proon_rn idendfes the :ending sources that the aaencv will utilize Lithe corm_-_
year, and the work: tasks and products that the agency will prodace, and
WHEREAS, this Overall Work Program must be submi-ed to the required ["ending agencies for their review ar:d
approval, and
WHEREAS, the Council of Governmen -s must assure -at the plannLng tasks identified are in compliance with all
State and Federal laws and regulations, and are coordinated wi::. all effected agencies, and communities on a regional basis,
and
WHEREAS, it is also essential that the COG prepare a budget, cornst aLned by the resources available, to ca.-,, out
and fund the work scheduled in the fiscal vear.
NOW THEREFORE BE IT RESOLVED that Lht San Joaquin Council o"Gove=, , ents adopts the armched 2001-
2002 Overall Work ?ro; am and seff certifies the following:
The San Joaquin Council of Governments hereby ceri <_s its planning process to be in accordance with all
applicable requirements of the Federal government, as follows:
I, 23 USC 134' and 133, 49 USC 3303 $trough 5306 and 3323(!):
II. Sections 174 and 176 (c) and (d) of the Clean Ai: Act as a. -tended (42 USC 7404, 7306 (c) and (d))
Iii. Tide VI of the of the Civil Rights Act of 1964' and sae Title VI Asst:-_ttce executed by Califortia _nder 23 USC
324' and 29 USC 794i;
IV. Section 110l(b) of the Tmnsporation Eeui act for the 21" Century (Pub. L. 103-1 73 112 Stat. 10 1) r_ -d-^g
the involvement of disadvantaced business este ;ses in the FHW A and FTA funded projects (FR Vol. 64 No.
21, 4'9 CFR par 26); and
V. The provision of the Americans with Disabilities =.ct of 1990 (Pub. L. 101-336, 104 Stat- 327 as anended) and
the U.S. DOT implementing regulations (4'9 CFR 27, 37, and 33).
BE IT FURTHER RESOLVED _hat the San Joaquin Council of Governments does hereby approve the fiscal year
2001-2002 Annual Financial Pian and forward such to its tae:nberive runents for their review and ratification.
PASSED AND ADOPTED this 26' day of April, 2001 by We following vote of the San Joaquin Council of
Gove-rmiencs, to wit.
AYES: Camm<- ' i �.r�-Ls. Oa r�iltt2r ciz�drs, Gz� mayor yayat
Ca lwmt Rtioe s, -yi r Si.g1�, 0M=ran a 1hrw
NOES: 1`z
a BSE' T: S-per-v-iscr ; bw, CasilzM mss, -.tea, Ca -_'=cart Gicvanet�i
X�4cltl
DAN BI7 3REY
C'_- a-,-.
yt:'.RESOLUTN1Reso-2000`,2001-300'_ Owp d AFPres