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HomeMy WebLinkAboutAgenda Report - August 1, 2001 E-11CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt resolution awarding contracts to various bidders for Electric Utility overhead and underground distribution hardware for Fiscal Years 2001- 2003 ($134,290.94) (EUD) MEETING DATE: August 1, 2001 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: That the City Council adopt a resolution awarding contracts for various items of overhead and underground distribution hardware, under a supply agreement covering Fiscal Years 2001-2003, to the low evaluated bidder in each hardware category as detailed below. BACKGROUND INFORMATION: On June 6, 2001, the City Council authorized staff to solicit bids for 37 standard high-volume or long -leadtime items routinely used in overhead and underground construction and upgrade projects, for the purpose of establishing a long-term supply contract. By establishing a supply contract with one or more suppliers the City can have a guaranteed source for these 37 components without maintaining a large inventory at the MSC warehouse. This means the City will have less money committed to inventory, yet have the components available to schedule and carry out construction or maintenance jobs. Bids were opened on July 11, 2001, and were evaluated on the basis of price (75% of evaluation criteria) and stocking and replenishment leadtimes (25%). Related items were grouped into one of six categories, and lowest evaluated bidders were determined for each category. The low evaluated bidder and the estimated annual contract amount, for each respective category, is listed as follows: Category 1 (Wood Crossarms) Western States Electric, Portland, OR $ 7,449.75 Category 2 (Overhead Hardware) Kortick Manufacturing, S.F. $19,123.39 Category 3 (Electrical Tape) Intraline, Burlingame $ 3,716.49 Category 4 (Underground Hdwre) Graybar Electric, Sacramento $ 3,285.20 Category 5 (Underground Hdwre) Southwest Power, Benicia,CA $ 6,549.44 Category 6 (Underground Rubber Prod) Southwest Power, Benicia,CA $27.021.20 Estimated annual total: $67,145.47 Estimated two-year total: $134,290.94 A detail of the bid evaluation is attached hereto as Exhibit A. FUNDING: Electric Utility Department's Operating Plan & Budget Fiscal Years 2001-2003 Funding available: Vicky McAthie, Sinance Director Alan N. Vallow, Electric Utility Director Prepared by Joel Harris, Purchasing Officer APPROVED: H. Dixon Flynn PLH_CC2.doc 07/24/01 Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11/01 Description Qty. I Western Southwest Wesco Graybar Kortick States Elec. I Power Dist. Elec Mfg CATEGORY I Portland Benicia S. F. Sacramento S. F. Wood Crossarm, 9'6" LSP, Treated 200 Unit Price (each) $34.65 $39.35 Extension $6,930.00 $7,870.00 Standard Pack 50 25 Category Subtotal $6,930.00 $7,870.00 7.5% Sales Tax $519.75 $590.25 TOTAL CATEGORY 1 $7,449.75 $8,460.25 Lead Times: Est Reserve Stock 30 28 days 28 days Replenish Reserve Stock 30 28 days 0 Prod Dely ARO 5 7 work days 2 work days Rankings: Price 1 3 Est Reserve Stock 1 1 Replenish Reserve Stock 2 3 Product Dely ARO 2 1 Evaluated Ranking: 1.2 2.7 $0.00 $0.00 $0.00 $0.00 0 0 General Intraline Pacific Portland Burlingame $0.00 $34.73 $6,946.00 25 $6,946.00 $0.00 $520.95 $7,466.95 7 days 7 days 7 work days 2 1 1 2 0 1.85 EXHIBIT A Overhead Underground Distribution Hardware FY 2001-2003 CED Platt Electric Lodi Stockton $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11 /01 Description Qty. Western Southwest Wesco Graybar Kortick General Intraline CED Platt States Elec. Power Dist. Elec Mfg Pacific Electric CATEGORY II Portland Benicia S. F. Sacramento S. F. Portland Burlingame Lodi Stockton Steel Pin, 5/8" x 6.5" 300 Unit Price (Each) $2.23 $2.17 $2.71 $0.00 $2.15 $0.00 $0.00 $0.00 $0.00 Extension $669.00 $651.00 $813.00 $0.00 $645.00 Std Pack 25 25 25 25 Guy Grip, 318", B Coat 400 Unit Price (Each) $1.60 $1.88 $2.47 $0.00 $1.65 Extension $640.00 $752.00 $988.00 $0.00 $660.00 Std Pack 50 50 50 50 Guy Wire, 318" 2000 Unit Price (mft) $156.00 $0.21 $255.00 $0.00 $0.1796 Extension $312.00 $420.00 $510.00 $0.00 $359.20 Manufacturer Cal Wire Cal Wire National Angle Vee Brace 50 Unit Price (Each) $12.80 $14.27 $17.12 $0.00 $11.95 Extension $640.00 $713.50 $856.00 $0.00 $597.50 Std Pack 5 5 5 5 Tension Sleeve, #4-1/0 400 Unit Price (Each) $3.45 $4.39 $5.22 $0.00 $4.445 Extension $1,380.00 $1,756.00 $2,088.00 $0.00 $1,778.00 Std Pack 25 25 25 25 Jumper Sleeve, #2/0 - 150 Unit Price (Each) $2.80 $2.79 $3.82 $0.00 $2.89 Extension $420.00 $418.50 $573.00 $0.00 $433.50 Std Pack 20 20 20 Pin Insulator,13.2kV 300 Unit Price (Each) $6.79 $7.85 $8.07 $0.00 $6.95 Extension $2,037.00 $2,355.00 $2,421.00 $0.00 $2,085.00 Std Pack 12 50 12 O O N co O r 0 co O O O M O O to N O O 00 O 00 00 coo O) O r N M O O N 14 O 60 � m f19 I- 0 69 0) p 69 N O EA M O H m O — O Y O 69 N t4 N 69 N Ef3 O N r (H N N M r 69 L 69 N Q O 00 p r m 00 00 O O 00 O O 00 O O O O 00 O O 00 00 O O w= U ti O OS O O 69 69 O O 69 69 O O 69 69 0 0 vi 69 66 69 69 00 69 69 00 64116-0 N ir O C EDU a E -O O aw U3 y a -p tiO M N NO (O 0 LO (o O r0 o Ln co C) o O O)o coo 0 00 O m O O) r OD w O (O O O (O CO Il- N aCO Ln O QWMjO SMO �� O O �ti0 6 Ln O r N N N N rCO d3 � NO NN ISO NO NO NO C O 000 OO MO O)O cn0 It O)a r 00 4 .4 N ti (O (O lir-� �� O r %� L OOON �N N 69m 69�N 69 69 69 69 N 69 6q 00 r O 00 r(n O)O NO In a M(n rC) 0 WkWC) 61). CD 690 Ln uY r 0p O O 6900 N (l� Nrp fH(D r V O cnN CNN LOO N In 0T -N tg 69 � O co O O N p O p O O CD p O �O C Y V O C Y M G Y V G Y � ^ C Y 0 N ^ C Y C Y N 3 0 .� �W ca � (Vp Ga � •N Ga � Ga � � •ON (UO rW GIL � � pW Ca ow ,(L NW Ga C 01� 1�W ��N O S2 OW. W W (p.�0)� (O N� d d N �W� a UWN V W� (�W� (�W0 O w(D UWN °•a` as °•a` IL °aa d a` > a di CL YJ 01 c O C 4v C C c a a J J J Y E e 0 c 0 0 w (ii ' x x x Stirrup Clamp, #2 250 Unit Price (Each) Extension Std Pack Stirrup Clamp, #450 100 Unit Price (Each) Extension Std Pack Category Subtotal 7.5% Sales Tax TOTAL CATEGORY II Lead Times: Est Reserve Stk (Item 1) Est Reserve Stk (2-18) Replenish Reserve Stock Prod Dely ARO Rankings: Price Est Reserve Stock (1) Est Reserve Stock (2-18) Replenish Reserve Stock Product Dely ARO Evaulated Ranking: Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11 /01 $10.15 $10.65 $11.21 $0.00 $10.09 $2,537.50 $2,662.50 $2,802.50 $0.00 $2,522.50 25 25 25 Stock 25 $22.90 $23.31 $23.56 $0.00 $22.41 $2,290.00 $2,331.00 $2,356.00 $0.00 $2,241.00 15 20 15 15 $18,073.50 $18,799.20 $20,827.20 $0.00 $17,789.20 $1,355.51 $1,409.94 $1,562.04 $0.00 $1,334.19 $19,429.01 $20,209.14 $22,389.24 $0.00 F$19,123.39 60 14 days Stock 28 days 10 days 30 14 days 42 days 42 days 60 days 30 14 days Stock 42 days 15 days 5 7 work days 2 work days 5 work days 2 - 5 days Exception on one item. 2 3 4 1 1 1 1 1 1 1 1 1 2 1 4 3 4 1 3 2 2.15 2.5 3.75 1.3 Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11/01 Description Qty. Western Southwest Wesco Graybar Kortick States Elec. Power Dist. Elec Mfg CATEGORY III Portland Benicia S. F. Sacramento S. F. Elec Tape 2" 240 Unit Price (Roll) Extension Std Pack Elec Tape 3/4", Black 1000 Unit Price (Roll) Extension Std Pack Elec Tape 3/4", Red Unit Price (Roll) Extension Manufacturer Elec Tape 3/4", Blue Unit Price (Roll) Extension Std Pack Elec Tape 3/4", White Unit Price (Roll) Extension Std Pack Category Subtotal 7.5% Sales Tax TOTAL CATEGORY III Est Reserve Stock 3C Replenish Reserve Stock 3C Prod Dely ARO 5 100 100 100 $2.10 $1.98 $2.32 $2.06 $504.00 $475.20 $556.80 $494.40 12 $2.65 $2.39 $2.64 $2.53 $2,650.00 $2,390.00 $2,640.00 $2,530.00 100 $2.34 $2.19 $2.48 $2.24 $234.00 $219.00 $248.00 $224.00 100 $0.00 10 $2.34 $2.19 $2.48 $2.24 $234.00 $219.00 $248.00 $224.00 100 $228.00 $172.00 $225.00 $2.34 $2.19 $2.48 $2.24 $234.00 $219.00 $248.00 $224.00 100 $2.25 $2.35 $0.00 $3,856.00 $3,522.20 $3,940.80 $3,696.40 $289.20 $264.17 $295.56 $277.23 $4,145.20 $3,786.37 $4,236.36 $3,973.63 14 days 14 days 14 days 2 days 14 days 0 14 days 2 days 7 days 2 days 5 days 2 days General Intraline CED Pacific Portland Burlingame Lodi $2.06 $2.38 $8.00 $0.00 $494.40 $571.20 $1,920.00 10 12 24 $2.58 $2.37 $2.49 $0.00 $2,580.00 $2,370.00 $2,490.00 10 100 10 Platt Electric Stockton $0.00 $0.00 $2.32 $0.00 10 $2.28 $1.72 $2.25 $2.35 $0.00 $228.00 $172.00 $225.00 $0.00 10 100 10 10 $2.28 $1.72 $2.25 $2.35 $0.00 $228.00 $172.00 $225.00 $0.00 10 100 10 10 $2.28 $1.72 $2.25 $2.35 $0.00 $228.00 $172.00 $225.00 $0.00 10 100 10 10 $0.00 $3,758.40 $3,457.20 $5,085.00 $0.00 $0.00 $281.88 $259.29 $381.38 $0.00 $0.00 $4,040.28 $3,716.49 $5,466.38 $0.00 30 days 14-20 days 7 days No Bid on 21 days 14-20 days 14 days Item 1 5 days 1-3 days 7 days Q Z rn LO I- T M M 2 M T u, 390 to T Q C N MTN� M CC O C Env n E 0 to C Q to O to N tL -D 1n 7 '- 0 -CO W MN 1n T CO co Y O 'r -O O C CL (A (n Q Y T N C _ N .r N N j rte.. I 0� y L 0 y Lu CL 7 � W 11 l Y _ Q. Q N U� � : Std Pack $3,184.00 Heat Sh Tap Assy #350 Summary of Bids Unit Price (Each) $253.20 $229.20 Extension $3,422.80 Std Pack 28 Poleline URD Hardware 21 20 7.5% Sates Tax 0 TOTAL CATEGORY IV 5-7 Lead Times: Supply Contract 01-03 Est Reserve Stock 60 Replenish Reserve Stock 60 Prod Dely ARO 5 Bids Opened 7/11 /01 1 Price 4 Description Qty. Western Southwest Wesco Graybar Kortick General Intraline CED Platt States Elec. Power Dist. Elec Mfg Pacific Electric CATEGORY IV Portland Benicia S. F. Sacramento S. F. Portland Burlingame Lodi Stockton Heat Sh Tap Assy "0 400 Unit Price (Each) $2.92 $2.79 $3.77 $3.32 Extension $1,168.00 $1,116.00 $1,508.00 $1,328.00 $0.00 $0.00 $0.00 $0.00 $0.00 Std Pack $3,184.00 Heat Sh Tap Assy #350 400 Unit Price (Each) $253.20 $229.20 Extension $3,422.80 Std Pack 28 Category Subtotal 21 20 7.5% Sates Tax 0 TOTAL CATEGORY IV 5-7 Lead Times: 5 2 Est Reserve Stock 60 Replenish Reserve Stock 60 Prod Dely ARO 5 Rankings: 1 Price 4 Est Reserve Stock 3 1 Replenish Reserve Stock 1.85 Product Dely ARO Evaluated Ranking: $5.65 $5.17 $4.67 $4.32 $2,260.00 $2,068.00 $1,868.00 $1,728.00 $3,428.00 $3,184.00 $3,376.00 $3,056.00 $257.10 $238.80 $253.20 $229.20 $3,685.10 $3,422.80 $3,629.20 $3,285.20 28 21 21 20 28-42 0 21 20 5-7 2 5 2 4 2 3 1 1 1 1 1 4 1 3 2 4 2 3 1 3.85 1.85 2.9 1.1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Intrallne CED Platt Pacffic Electric Portland Burlingame Lodi Stockton Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11/01 Description Qty. WesternSouthwest Wesco Graybar Kortick States Elec. Power Dist. Elec Mfg CATEGORY V Portland Benicia S. F. Sacramento S. F. Mole, 4 -way #12 200 Unit Price (Each) $11.80 $10.75 $0.00 Extension $2,360.00 $2,150.00 Std Pack 25 Heat Shr Tap Assy 9110 400 Unit Price (Each) $2.72 $2.69 $0.00 Extension $1,088.00 $1,076.00 Std Pack 25 Comp Lug #110 300 Unit Price (Each) $0.77 $0.75 $0.00 Extension $231.00 $225.00 Std Pack 100 Comp Lug #410 100 Unit Price (Each) $1.00 $0.85 $0.00 Extension $100.00 $85.00 Std Pack 100 Comp Lug #500 150 Unit Price (Each) $5.53 $5.34 $0.00 Extension $829.50 $801.00 Std Pack 50 Comp Lug #750 150 Unit Price (Each) $7.39 $7.09 $0.00 Extension $1,108.50 $1,063.50 Std Pack 25 Comp Lug #350 200 Unit Price (Each) $3.58 $3.46 $0.00 Extension $716.00 $692.00 Std Pack 50 General Intrallne CED Platt Pacffic Electric Portland Burlingame Lodi Stockton 000o0 (D2non© 00a U K 222 ���9�2 C') & k k o< _ am- < 322 0 2 w 2 2$ o k� 8G8 ��f) KKK ik co co (0.5 o r ■ z [§>,O q' _- a m ® Q o 0 0 --o RRg 6 222 o 000o0 (D2non© e U K �k> ���9�2 -oo & 0 o< k\k am- < c 0 2 w 2 2$ o k� '02 ©© --Nm ik co co z z k q' -? L 0�7 a G■$■= a o a 0 Awa e(n >1>1 U >1_ > k7\ 2m 2 u w 4) LU ui 04 w Ems/ �04 C w 000o0 (D2non© �k> ���9�2 -oo & 0 o< am- < c 0 2 w 2 2$ o k� ©© ■ LU co co $tom 0 -? L 4) a) a G■$■= a o a 0 �����k ��� > ca / 4 w 4) LU ui w Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7111101 Description Qty. Western Southwest Wesco Graybar Kortick General Intraline CED Platt States Elec. Power Dist. Elec Mfg Pacific Electric CATEGORY VI Portland Benicia S. F. Sacramento S. F. Portland Burlingame Lodi Stockton LB Elb Recept #2 300 Unit Price (Each) $20.27 $19.32 $20.25 Extension $6,081.00 $5,796.00 $6,075.00 Std Pack 1 LB Elb Recept #210 300 Unit Price (Each) $20.27 $19.09 $20.25 Extension $6,081.00 $5,727.00 $6,075.00 Std Pack 1 200A Protect Cap 160 Unit Price (Each) $17.00 $15.88 $15.90 Extension $2,720.00 $2,540.80 $2,544.00 Std Pack 200A 15kV Bushing W 160 Unit Price (Each) $19.50 $18.67 $20.10 Extension $3,120.00 $2,987.20 $3,216.00 Std Pack 200A 3 -way Module 50 Unit Price (Each) $79.70 $73.20 $75.00 Extension $3,985.00 $3,660.00 $3,750.00 Std Pack 200A 4 -way Module 50 Unit Price (Each) $95.87 $88.50 $90.86 Extension $4,793.50 $4,425.00 $4,543.00 Std Pack Category Subtotal 7.5% Sales Tax TOTAL CATEGORY VI Lead Times: Est Reserve Stock 60 Replenish Reserve Stock 60 Prod Dely ARO 5 Rankings Summary of Bids Poleline URD Hardware Supply Contract 01-03 Bids Opened 7/11/01 $26,780.50 $25,136.00 $26,203.00 $2,008.54 $1,885.20 $1,965.23 $28,789.04 $27,021.20 $28,168.23 14 days 0 days 70 days 56 days 0 days 70 days 7 days 2 days 5 days Price 3 1 2 Est Reserve Stock 1 1 1 Replenish Reserve Stock 2 1 3 Product Dely ARO 3 1 2 Evaluated Rankings: 2.801 2.05 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 RESOLUTION NO. 2001-185 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING CONTRACTS FOR ELECTRIC UTILITY OVERHEAD AND UNDERGROUND DISTRIBUTION HARDWARE SUPPLY AGREEMENT FOR FISCAL YEARS 2001-2003 -------------------------------------------------------------------- -------------------------------------------------------------------- WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on July 11, 2001 at 11:00 a.m. for various items of overhead and underground distribution hardware under a supply agreement covering Fiscal Years 2001-2003, described in the specifications therefore approved by the City Council on June 6, 2001; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown as follows: Category 1 Wood Crossarms Western States Electric, Portland, OR $ 7,449.75 Category 2 Overhead Hardware Kortick Manufacturing, S.F., CA $ 19,123.39 Category 3 Electrical Tape Intraline, Burlingame $ 3,716.49 Category 4 Underground Hardware Graybar Electric, Sacramento, CA $ 3,285.20 Category 5 Underground Hardware Southwest Power, Benicia, CA $ 6,549.44 Category 6 Underground Rubber Products Southwest Power, Benicia, CA $ 27,021.20 Estimated Annual Total $ 67,145.47 Estimated Two -Year Total $134,290.94 WHEREAS, the City Manager recommends award;of the contracts for various items of overhead and underground distribution hardware under a supply agreement covering fiscal years 2001-2003 to the lowest evaluated bidder as shown above. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby awards the contracts for various items of overhead and underground distribution hardware under a supply agreement covering fiscal years 2001-2003 to the lowest evaluated bidder in each hardware category as shown above. Dated: August 1, 2001 I hereby certify that Resolution No. 2001-185 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 1, 2001, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2001-185