HomeMy WebLinkAboutAgenda Report - September 5, 2001 E-10CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Destruction Of Certain Records Retained By The City Clerk's Office
MEETING DATE: September 5, 2001
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council adopt a resolution approving destruction of certain files
retained by the City Clerk's Office as shown on Exhibit A attached hereto.
BACKGROUND INFORMATION: Section 34090 of the State of California Government Code provides
for the destruction of certain City records that are over two years old
and are no longer required with the approval of the legislative body by
resolution and the written consent of the City Attorney.
The City Attorney has given his written consent to the destruction of certain files retained in the City Clerk's
Office as shown on Exhibit A attached hereto.
FUNDING: None required.
SJBijmp
Attachment
Susan J. Blac cl ston
City Clerk
APPROVED:
. Dixon Flynn -- City nager
RESOLUTION NO. 2001-209
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN RECORDS
RETAINED BY THE LODI CITY CLERK'S OFFICE
WHEREAS, in accordance with Government Code Section 34090, the City
Attorney has filed his written consent to the destruction of certain records retained by
the Lodi City Cleric's Office, an inventory of which is attached hereto, marked Exhibit A,
and thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Attorney has given his written
consent to the destruction of the records inventoried on Exhibit A
attached hereto and the destruction of those records is hereby
authorized.
Date: September 5, 2001
I hereby certify that Resolution No. 2001-209 was passed and adopted by the
Lodi City Council in a regular meeting held September 5, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land,
Pennino and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-209
EXHIBIT A
Page I of 2
DESTRUCTION OF RECORDS
INVENTORY OF CERTAIN RECORDS RETAINED BY THE LODI CITY CLERK'S OFFICE
REQUESTED TO BE DESTROYED PURSUANT TO GOVERNMENT CODE SECTION 34090
LIST OF CONTRACTS
FOR DESTRUCTION
Contract #
Contract Project
Completion
Date
3834*
F&H Construction — Hutchins Street Square Conference and
Performing Arts Center
10/7/98
3854
A.M. Stephens Construction — Peterson Park Improvements
5/6/98
3867*
Granite Construction — Central City Revitalization, Cherokee
Lane
8/5/98
3868*
Diede Construction — Central City Revitalization, Downtown
5/6/98
3902*
Steiny & Co. — Traffic Signal & Lighting Installation, Turner &
Mills
9/16/98
3921
P&M Cioli Landscape —Van Buskirk Park Improvements
5/20/98
3923
Sequoia Surfacing — Tennis Court Resurfacing, Kofu and
Legion Parks
5/6/98
3959
A.M. Stephens Construction — Lodi Lake So. Playground
Improvements
11/18/98
3993
Uprite Construction — Lodi Lake Park Entrance Improvements
10/7/98
3995
A.M. Stephens Construction — Legion Park Basketball Court
10/7/98
4001
ASTA Construction — WSWPCF Holding Pond #1
Embankment Rehabilitation
9/16/98
4007
Graham Contractors — Type 11 Slurry Seal, 1998
10/7/98
*These items were purged from the City Clerk's records, but not destroyed at the request of the
Public Works Department. The files were forwarded to Public Works.
councillcouncomldesthst.doc
EXHIBIT A
Page 2 of 2
DOCUMENTATION
YEAR
Miscellaneous Correspondence
1998
Affidavits of publication
1998
Weed Abatement files
1998
City Council meeting packets and agendas
1998
Shirtsleeve meeting packets and agendas
1998
Requested by:
Susan J. Blackston
City Clerk
Dated: g — ?-(I - 0
councillcouncoWdadist.doc
Approved:
�� iI
Randall A. Hays
City Attorney