HomeMy WebLinkAboutAgenda Report - July 18, 2001 E-19CITY OF LODI COUNCILCOMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute a Professional Services Agreement with
West Yost & Associates for Engineering Services to Prepare a Predesign of Phase I Improvements
to the White Slough Water Pollution Control Facility; and Appropriate Funds in the Amount of
$450,000 for the Project
MEETING DATE: July 18, 2001
P
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the City Manager to execute a
professional services agreement with West Yost & Associates for engineering services
to prepare a predesign of Phase I improvements to the White Slough Water Pollution
Control Facility; and appropriate funds in the amount of $450,000 for the project.
BACKGROUND INFORMATION: This predesign project will assist the City in determining the most cost-effective
approach to implementing the most immediately -needed improvements, as identified in
the Master Plan and outlined in the attached Executive Summary, to Lodi's White
Slough Water Pollution Control Facility (WSWPCF). West Yost & Associates has been
working on several wastewater -related projects over the past two years, which in part includes the WSWPCF Master Plan
completed in January 2001 with the assistance of a citizens advisory group, a percolation study (currently being finalized),
assisted in negotiations with the Central Valley Regional Water Quality Control Board, and several other engineering studies
that were needed prior to this predesign Phase. City staff has developed a confidence level in West Yost & Associates and
their engineering abilities, their understanding of the WSWPCF, and their consistency in timely completion of projects.
This first Phase of the project addresses improvements to only the existing secondary facilities that are necessary
regardless of which discharge method is selected. This does not address the complete project as discussed in the
White Slough Master Plan. Major Phase II discharge options are still being researched, i.e., total land disposal versus a
new discharge to Bishop Cut.
The Phase I design work needs to proceed immediately. In less than 12 months, an equal -size Phase II design will most
likely come to Council for consideration. The estimated cost of the West Yost & Associates predesign Phase I is $360,000,
with an additional $53,000 to cover cost overruns to the Master Plan due to additional needs in that document, and a
contingency of $37,000, for a total of $450,000 for Phase I.
FUNDING: The money for this project will be coming from the Wastewater Fund.
Project Estimate: $450,000
Budgeted: Wastewater Capital Reserve
Funding Available:
Vicky McAthie, FInance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Fran E. Forkas, Water/Wastewater Superintendent
RCP/FEF/DK/dsg
Attachment
cc: Randy Hays, City Attorney
Fran E. Forkas, Water/Wastewater Superintendent
Del Kerlin, Assistant Wastewater Treatment Superintendent
Bruce West, West Yost & Associates
APPROVED:
ixon Olynn -- Cit anager
G:\W W WIWHITELSOICCProfServAgnnt#GroundwaterMonitoringWorkplan.doc 07/10/01
EXECUTIVE SUMMARY
PREDESIGN SERVICES
The predesign services scope is directed towards determining the most cost-effective approach to
providing improvements to the City's White Slough Water Pollution Control Facility that were
identified in the Master Plan for immediate implementation. These include:
• Influent screening system improvements and headworks area rehabilitation,
• Influent pumping system improvements,
• Secondary treatment system improvements,
• Elimination of the use of hazardous gases for effluent disinfection,
• Expansion of the plant's sludge stabilization system,
• Improvements and expansion to the Operations Building, and
• Upgrading of the plant's supervisory control and data acquisition system.
The predesign services will result in a document which:
• Identifies the specific approach and criteria to be used in providing the needed
improvements and/or facilities,
• Provides an updated estimate of the costs that will be incurred to construct, operate
and maintain the additional facilities,
• Identifies the location of treatment facilities that will be required in the- future for
further capacity expansion and possible higher levels of treatment,
• Establishes criteria to be utilized in the final design stage for the preparation of
contract documents and design of the facilities included in the project,
• Identifies the staffing needs of the completed facility, and
• Refines the estimated schedule for final design and construction and _ develop an
optimal contracting strategy that will enable the City to bring the project on line in a
manner that will be compatible with its needs and objectives.
April 2001 ES -1 City of Lodi -White Slough WPCF
PropUpModi Executive Summary
TECHNICAL SUPPORT SERVICES
Additional technical support services are proposed to be provided by West Yost & Associates
and its subconsultants to meet additional project requirements that are outside of the scope of
traditionally defined project predesign services. These services include:
1. City Council presentations associated with the project.
2. Assistance with discussions with regulatory authorities.
3. Assistance in obtaining a State Revolving Fund loan to finance the project
construction.
4. Assistance with Value Engineering review of the project, including review and evaluation
of the report prepared by the Value Engineering consultant retained by the City.
— 5. Assistance in updating the City's revenue program.
6. Providing technical information regarding the project to the City for the purpose of
preparing additional environmental analyses that may be required in order implement
the project (e.g. population supported by the project, energy requirements, facility
a
location, etc.)
7. Miscellaneous services that may be required during the course of the study which are
not yet identified.
Many of these tasks (Nos. 3 through 6, above) are associated with meeting administrative
requirements of the State Revolving Fund loan program and can be eliminated or reduced in the
event the City elects to finance the project through other means.
Associated work that is not included in this proposal that will need to be provided by others
includes:
• Environmental review and documentation
• Revenue Program updating
• Value Engineering review
Additional engineering services that will need to be provided to fully implement this project are
not included in this proposal. These services include: preparation of final plans, specifications,
bidding, and contract documents; services during bidding; construction management and
inspection; and startup services. These services are typically included at a later date when the
project has become better defined.
PROJECT SCHEDULE
The schedule for completion of the predesign, final design and construction of the facilities
within the scope of this study is as shown in the Table 1. The duration of the detailed design,
bidding and contract award, construction and startup tasks will be reviewed during the course of
the predesign effort and revised accordingly, if necessary.
April 2001 ES -2 City of Lodi -White Slough WPCF
Prop\1p\1odi Executive Summary
PROJECT TEAM
Predesign services will be provided by West Yost & Associates and a team of the following
subconsultants: Brown and Caldwell; Kleinfelder, Inc.; and Corrpro Companies. WYA may
utilize other subconsultants than those listed should the need arise. West Yost & Associates will
be responsible for the overall management of the predesign work, alternatives analyses, report
preparation, and for management of consultants. Brown and Caldwell will provide additional
technical expertise in the process requirements covered by this project as well as structural,
electrical and instrumentation design services and cost estimating. Kleinfelder, Inc. will conduct
the geotechnical investigations and prepare a report containing recommendations that will be
used for final structural design. Corrpro Companies will conduct a corrosion potential
investigation to develop design guidelines to be used for the protection of steel and other metals
from corrosion.
West Yost & Associates and its subconsultants will work closely with the City's public works
department staff to provide continuous input to the study.
Table 1. Project Milestone Schedule
Task or Milestone
Duration, months
Estimated
Completion Date
Predesign
Initiate Study
NA
May 2001
Issue Draft Predesign Report
8
January 2002
Complete Value Engineering Study
1
February 2002
Issue Final Predesign Report
1
March 2002
Detailed Design
14
May 2003
Bidding and Contract Award
4
September 2003
Construction
24
September 2005
Startup
2
November 2005
ESTIMATED FEE
The work described in this proposal will be completed by West Yost & Associates and its
subconsultants on a time and materials basis at standard company charge rates. The budgets
established for each component of the work is summarized in Table 2. The total budget would
not be exceeded without prior authorization from the City.
April 2001 ES -3 City of Lodi -White Slough WPCF
ProptlpUodi Executive Summary
Table 2. Estimated Fee
(1) Includes 10 percent markup.
April 2001 ES -4 City of Lodi -White Slough WPCF
PropVpllodi Executive Summary
Estimated Fee, dollars
Task Description
West Yost &
Associates
Subconsultants (I)
Total
PREDESIGN SERVICES
Review & Refine Process Design Criteria
17,756
17,756
Tertiary Facilities Site Selection Analysis
8,130
8,130
Preliminary Plant Schematic
5,518
5,518
Process Selection Studies
76,524
11,778
88,302
Process Descriptions & Design Calculations
17,028
2,794
19,822
Operations Building Improvements
2,530
2,610
5,140
Hydraulic Profile & Mass Balances
8,104
7,499
15,603
Scaled Site Plan
6,498
6,498
Geotechnical Investigation
592
7,619
8,211
Corrosion Study
754
7,245
7,999
Design Document Standards
3,854
3,854
Design Standards
7,482
8,209
15,691
Preliminary Construction Sequence & Schedule
1,818
5,779
7,597
Contracting Strategy
2,360
2,360
Construction Cost Estimate
3,394
7,583
10,977
Draft Predesign Report
10,644
12,278
22,922
Final Predesign Report
3,664
7,214
10,878
Project Management
11,024
4,870
15,894
Technical Review Meetings
13,276
10,903
24,179
Deliverables
2,408
2,408
Predesign Services Subtotal
203,358
96,381
299,739
TECHNICAL SUPPORT SERVICES
City Council Presentations
9,188
9,188
Regulatory Assistance
5,900
5,900
State Revolving Loan Fund Assistance
6,936
6,936
Value Engineering Review Assistance
4,348
6,612
10,960
Revenue Program Update Assistance
3,730
3,730
Environmental Review Assistance
3,654
3,654
Miscellaneous Services
14,510
4,348
183858
Technical Support Services Subtotal
48,266
10,960
59,226
COMBINED TOTALS
251,624
107,341
358,965
(1) Includes 10 percent markup.
April 2001 ES -4 City of Lodi -White Slough WPCF
PropVpllodi Executive Summary
RESOLUTION NO. 2001-180
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
WEST YOST & ASSOCIATES FOR ENGINEERING SERVICES TO PREPARE
A PREDESIGN OF PHASE I IMPROVEMENTS TO THE WHITE SLOUGH
WATER POLLUTION CONTROL FACILITY, AND FURTHER APPROPRIATING
FUNDS FOR THIS PREDESIGN WORK
WHEREAS, this predesign project will assist the City in determining the most cost-effective
approach to implementing the most immediately -needed improvements, as identified in the Master
Plan and outlined in the Executive Summary to Lodi's White Slough Water Pollution Control
Facility; and
WHEREAS, the first Phase of the project addresses improvements to only the existing
secondary facilities that are necessary regardless of which discharge method is selected. This
does not address the complete project as discussed in the White Slough Master Plan, as
discharge options are still to be researched; and
WHEREAS, the Phase I Design work needs to proceed immediately, as in less than 12
months, an equal -size Phase 11 design will most likely come to Council for consideration; and
WHEREAS, the estimated cost of the West Yost & Associates Predesign Phase I is
$350,000.00, with an additional $53,000.00 to cover cost overruns to the Master Plan due to
additional needs in that document, and a contingency of $37,000.00 for a total of $450,000.00 for
Phase I.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby authorize
the City Manager to execute a Professional Services Agreement with West Yost & Associates for
Engineering Services to prepare a Predesign of Phase I Improvements to the White Slough Water
Pollution Control Facility; and
BE IT FURTHER RESOLVED, that funds in the amount of $450,000.00 be appropriated
from the Wastewater Fund for this project.
Dated: July 18, 2001
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I hereby certify that Resolution No. 2001-180 was passed and adopted by the Lodi City
Council in a regular meeting held July 18, 2001 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor
Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J.BLACKSTON
City Clerk
2001-180