HomeMy WebLinkAboutAgenda Report - July 18, 2001 E-09CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt resolution awarding the bid for the purchase of 36 polemount
transformers ($22,166.50) (EUD)
MEETING DATE: July 18, 2001
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the
bid for the purchase of 36 single-phase conventional polemount
transformers to the bidders whose proposals and equipment meet City of Lodi specifications, and whose
transformers are expected to yield the lowest overall life -cycle costs,
Kuhlman Electric, Versailles, KY
ERMCO, Dyersburg, TN
Wesco Distribution, San Francisco
Central Moloney, Pine Bluff, AR
10 ea 25kVA 120/240V Conv
$
4,945.00
10 ea 37,5kVA 120/240V Conv $
6,869.25
6 ea 25kVA 277V Conv.
$
3.270.15
$
10,139.40
4 ea 37.5KVA 277V Conv
$
2,734.80
6 ea 50kVA 277V Conv.
$
4.347.30
$
22,166.50
BACKGROUND INFORMATION: On June 6, 2001, the City Council approved specifications and author-
ized advertisement for bids for polemount and padmount transformers
as necessary to meet the Department's needs through Fiscal Years 2001-2003.
On June 27, 2001, bids for 36 polemount transformers were opened and total life -cycle costs were evaluated.
(Life -cycle costs are the combined total of purchase price plus cost of operation based on estimated power
loss during the projected life of the transformer. Proposals are also evaluated on the basis of compliance
with equipment and bid specifications. Failure to comply with both may lead to disqualification of the bid). A
summary of the bid evaluation is attached as Exhibit A.
These transformers will be used to serve new commercial loads as needed, and to provide an inventory for
replacement of failed units.
FUNDING:
U ,A�r
Funding: Vicky MdAthie, Finance Director
Prepared by Joel Harris, Purchasing Officer
APPROVED:
Pole CC2 07162001.doc
Electric Utility Dept 2001-2002 FY Operating Plan
AI . Vallow, Electric Utility Director
H. Dixon Flynn — Cify Manager
07/09/01
Transformer Bid Evaluation
Polemount
Bid Opening: June 27, 2001
Tax (factor): 1.075
No Load Loss $/watt: 3.75
Load Loss $/watt: 1.25
Bid Item 1: 25 kVA, 120/240 Volt, Single Phase Conv. Pole
Number of units: 10
45 500
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
/Ass (watts) Loss (walls) Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Kuhlman Electric
460.00
4,600.00
4,945.00
65
252
2,437.50
3,150.00
5,587.50
10,532.50
8
32
395
ERMCO
530.00
5,300.00
5,697.50
63
225
2,362.50
2,812.50
5,175.00
10,872.50
68
31
412
G E Supply
447.00
4,470.00
4,805.25
61
315
2,287.50
3,937.50
6,225.00
11,030.25
7
21.7
357
Central Moloney
509.00
5,090.00
5,471.75
66
258
2,475.00
3,225.00
5,700.00
11,171.75
8
36
422
Western Stales Electric
520.00
5,200.00
5,590.00
63
261
2,362.50
3,262.50
5,625.00
11,215.00
10-12
37
418
Howard Industries
525.00
5,250.00
5,643.75
61
286
2,287.50
3,575.00
5,862.50
11,506.25
6-8
33
365
Howard Industries (attemate)
650.00
6,500.00
6,987.50
21
301
767.50
3,762.50
4,550.00
11,537.50
12-14
37
467
Wesco Distribution
466.00
4,660.00
5,009.50
65
346
2,437.50
4,325.00
6,762.50
11,772.00
9
38
317
Bid Item 2. 37.5 kVA, 120J240 Volt, Single Phase Conv. Pole
Number of units:
10
48
625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
Loss (watts) Loss (watts) Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
ERMCO
639.00
6,390.00
6,869.25
75
351
2,812.50
4,387.50
7,200.00
14,069.25
8 8
33
526
Kuhlman Electric
612.00
6,120.00
6,579.00
84
354
3,150.00
4,425.00
7,575.00
14,154.00
8
32
499
Western States Electric
561.00
5,610.00
6,030.75
82
414
3,075.00
5,175.00
8,250.00
14,260.75
10-12
37
449
Wesco Distribution
626.00
6,260.00
6,729.50
74
386
2,775.00
4,825.00
7,600.00
14,329.50
7
36
482
Central Maloney
623.00
6,230.00
6,897.25
83
374
3,112.50
4,675.00
7,787.50
14,484.75
8
39
511
Howard Industries
671.00
6,710.00
7,213.25
80
357
3,000.00
4.462.50
7,462.50
14,675.75
6-8
36
495
Howard Industries (alternate)
761.00
7,610.00
8,180.75
29
433
1,087.50
5,412.50
6,500.00
14,680.75
12-14
39
605
G E Supply
676.00
6,760.00
7,267.00
84
343
3,150.00
4,287.50
7,437.50
14,704.50
7
22.8
492
Bid item 3: 25 kVA, 277 Volt, Single Phase Conv. Pole
Number of units:
6
45
500
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
Loss (watts) Loss (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
ERMCO
507.00
3,042.00
3,270.15
61
243
1,372.50
1,822.50
3,195.00
6,465.15
6-8
31
396
Central Moloney
516.00
3,096.00
3,328.20
64
259
1,440.00
1,942.50
3,382.50
6,710.70
8
36
421
Kuhlman Electric
535.00
3,210.00
3,450.75
62
253
1,395.00
1,897.50
3.292.50
6,74325
8
32
394
Western States Electric
556.00
3,336.00
3,586.20
68
221
1,530.00
1,657.50
3.187.50
6,773.70
10-12
37
441
G E Supply
416.00
2,496.00
2,683.20
56
383
1,260.00
2,872.50
4,132.50
6,815.70
7
21.5
356
Wesco Distribution
550.00
3,300.00
3,547.50
68
241
1,530.00
1,807.50
3,337.50
6,685.00
7
36
404
Howard Industries
536.00
3.216.00
3,457.20
63
273
1,417.50
2,047.50
3,465.00
6,922.20
6-8
32
396
Transformer Eval 070501 pole.xls
E
Transformer Bid Evaluation (continued) Bid Opening: ,lune 27, 2001
Bid hem 4: 37.5 kVA, 277 Volt, Single Phase Conv.Pole Number of units: 4 48 625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
whax $
Loss (watts) Loss (wafts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Wesco Distribution
636.00
2,544.00
2,734.80
82
327
1,230.00
1,635.00
2,865.00
5,599.80
7
36
486
Central Moloney
572.00
2,288.00
2,459.80
81
387
1,215.00
1,935.00
3,150.00
5,609.60
8
39
505
G E Supply
565.00
2,260.00
2,429.50
74
425
1,110.00
2,125.00
3,235.00
5,664.50
7
25
459
ERMCO
650.00
2,600.00
2,795.00
82
331
1,230.00
1,655.00
2,885.00
5,880.00
6-8
33
520
Western States Electric
672.00
2,688.00
2,889.60
86
311
1,290.00
1,555.00
2,845.00
5,734.60
10-12
39
550
Kuhlman Electric
640.00
2,560.00
2,752.00
85
357
1,275.00
1,785.00
3,060.00
5,812.00
8
32
487
Howard Industries
703.00
2,812.00
3,022.90
84
330
1.260.00
1,650.00
2,910.00
5,932.90
6 8
36
544
Bid Item 5. 50 kVA, 277 Volt, Single Phase Conv.Pole
Number of units:
6
51
800
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
witax $
Loss (watts) Lass (watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Central Moloney
674.00
4,044.00
4,347.30
108
427
2,430.00
3,202.50
5,632.50
9,979.80
8
38
644
Wesco Distribution
772.00
4,632.00
4,979.40
105
375
2,362.50
2,812.50
5,175.00
10,154.40
7
36
642
ERMCO
803.00
4,818.00
5.179.35
97
387
2,182.50
2,902.50
5.085.00
10,284.35
6-8
35
677
G E Supply
746.00
4,476.00
4,811.70
103
426
2,317.50
3,195.00
5,512.50
10,324.20
7
24
578
Kuhlman Electric
730.00
4,380.00
4,708.50
98
462
2,205.00
3,465.00
5,670.00
10,378.50
8
35
613
Howard Industries
789.00
4,734.00
5,089.05
104
430
2,340.00
3,225.00
5,565.00
10,654.05
fr8
36
600
Western States Electric
746.00
4,476.00
4,611.70
95
510
2,137.50
3,825.00
5,962.50
10,774.20
10-12
39
586
Transformer Eval 070501pole.xls 2
RESOLUTION NO. 2001-169
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE BID FOR THE PURCHASE OF POLEMOUNT
TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the order
of this City Council, sealed bids were received and publicly opened on June 27, 2001 at
11:00 a.m. for the purchase of 36 single-phase conventional polemount transformers for the
Electric Utility Department, described in the specifications therefore approved by the City
Council on June 6, 2001; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as shown on Exhibit A attached; and
WHEREAS, the City Manager recommends that award of the bid for the purchase of
36 single-phase conventional polemount transformers for the Electric Utility Department, be
made to the bidders whose proposals and equipment met City of Lodi specifications, and
whose transformers are expected to yield the lowest overall life -cycle costs, to wit:
Kuhlman Electric, Versailles, KY
ERMCO, Dyersburg, TN
Wesco Distribution, San Francisco
Central Moloney, Pine Bluff, AR
10 ea 25kVA 120/240V Conv. $ 4,945.00
10 ea 37.5kVA 1201240V Conv. $ 6,869.25
6 ea 25kVA 277V Conv. $ 3.270.15
$ 10,139.40
4 ea 37.5kVA 277V Conv. $ 2,734.80
6 ea 50kVA 277V Conv. $ 4,347.30
$ 22,166.50
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the purchase of 36 single-phase conventional polemount transformers for the Electric Utility
Department, be and the same is hereby awarded to the above-described responsible
bidders, in the total amount of $22,166.50.
Dated: July 18, 2001
I hereby certify that Resolution No. 2001-169 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 18, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLJACKSTON
City Clerk
2001-169
Transformer Bid Evaluation
Poioniount
Bid Opening: June 27, 2001
Tex (factor): 1.075
No Load Lose $/watt: 3.75
Load Loss Swett: 1.25
Bid Ifem 1: 25 kVA, 120/240 Voll, Single Phase Conv. Pole
Vendor
Unit
Extended
Price
63
Price $
Price $
w/lax $
Kuhlman Electric
460.00
4,600.00
4,945.00
ERMCO
530.00
5,300.00
5,897.50
G E Supply
447.00
4,470.00
4,805.25
Central Molomy
509.00
5,090.00
5,471.75
Western States Electric
520.00
5,200.00
5,590.00
Howard Industries
525.00
5,250.00
5,843.75
I toward Industries (alternate)
650.00
8,500.00
8,967.50
Wesco Distribution
466.00
4,660.00
5,009.50
Number of units: 10
No Load Load No Load Load Cost of
Loss (watts) toss (walls) Loss value Loss value Losses S
65
252
2,437.50
3,150.00
5,587.5(
63
225
2,362.50
2,812.50
5,175.0(
61
315
2,287.50
3,937.50
6,225.01
Be
258
2,475.00
3,225.00
5,700.0(
63
201
2,362.50
3,262.50
5,625.0(
61
286
2,287.50
3,575.00
5,862.5(
21
301
787.50
3,782.50
4,550.0(
65
340
2,437.50
4,325.00
0,762.5(
45 500
Life Cycle Delivery Height Weight
Cost $ (weeks) (inches) (pounds)
10,532.50
6
32
395
10,872.50
6-8
31
412
11,030.25
7
21.7
357
11,171.75
8
36
422
11,215.00
10-12
37
418
11,506.25
6-8
33
365
11,537.50
12-14
37
487
11,772.00
9
38
317
Bid ffern 2: 37.5 kVA, 120/240 Volt, Single Phase Conv. Pole
Unit
Extended
Number of units:
10
Price S
Price S
48
625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Haight
Weight
3,330.00
Price $
Price S
w/lax $
Lose (watts) Loss
(walls)
Loss value
Loss value
Losses $
Cast $
(weeks)
(Inches)
(pounds)
ERMCO
639.00
6,390.00
6,669.25
75
351
2,812.50
4,387.50
7,200.00
14,069.25
6-8
33
526
Kuhlman Electric
612.00
8,120.00
6,579.00
84
354
3,150.00
4,425.00
7,575.00
14,154.00
8
32
499
Western States Electric
561.00
5,810.00
6,030.75
82
414
3,075.00
5.175.00
8,250.00
14,280.75
10.12
37
449
Wesco Distribution
628.00
8,260.00
6,729.50
74
388
2.775.00
4,825.00
7,600.00
14,329.50
7
36
482
Central Moloney
623.00
6,230.00
8,697.25
83
314
3,112.50
4,675.00
7,787.50
14,484.75
8
39
511
Howard Industries
671.00
6,710.00
7,213.25
80
357
3,000.00
4,462.50
7,462.50
14,675.75
6.8
36
495
Howard Industries (alternate)
781.00
7,610.00
8,180.75
29
433
1,087.50
5,412.50
6,500.00
14,680.75
12-14
39
605
G E Supply
676.00
8,760.00
7,267.00
84
343
3,150.00
4.287.50
7,437,50
14,704.50
7
22.8
492
BId Item 3: 25 kVA, 277 Volt, Single Phase Conv. Pole
Vendor
Unit
Extended
Price
No Load
Price S
Price S
w/tax S
ERMCO
507.00
3,042.00
3,270.15
Central Moloney
516.00
3,098.00
3,328.20
Kuhlman Electric
535.00
3,210.00
3,450.75
Western Slates Electric
550.00
3,330.00
3,588.20
G E Supply
410.00
2,498.00
2,883.20
Wesco Distribution
550.00
3,300.00
3,547.50
Howard Industries
536.00
3,218.00
3,457.20
Translonner Eval 070501 pole.xls
11
Life Cycle Delivery
Cost S (weeks)
8,465.15 6-6
6,710.70 8
8,743.25 8
8,773.70 10-12
8,815.70 7
8,885.00 7
8,922.20 6-8
45 500
Height Weight
(inches) (pounds)
31 396
36 421
32 394
37 441
21.5 356
36 404
32 396
-0 m
o x
r x
m r-+
3 m
CD .-.
C -i
b
Z
N
'Tt
0
3
m
to
Number of units:
6
No Load
Load
No Load
Load
Cost of
Loss (watts) Loss
(watts)
Loss value
Loss value
Losses $
61
243
1,372.50
1,822.50
3,195.00
64
259
1,440.00
1,942.50
3,382.50
02
253
1,395.00
1,897.50
3,292.50
Be
221
1,530.00
1,657.50
3,187.50
5e
383
1,260.00
2,872.50
4,132.50
68
241
1,530.00
1,807.50
3.337.50
63
273
1,417.50
2,047.50
3,465.00
11
Life Cycle Delivery
Cost S (weeks)
8,465.15 6-6
6,710.70 8
8,743.25 8
8,773.70 10-12
8,815.70 7
8,885.00 7
8,922.20 6-8
45 500
Height Weight
(inches) (pounds)
31 396
36 421
32 394
37 441
21.5 356
36 404
32 396
-0 m
o x
r x
m r-+
3 m
CD .-.
C -i
b
Z
N
'Tt
0
3
m
to
Transformer Bid Evaluation (continued)
Bid Item 4: 37.5 kVA, 277 Volt, Single Phase Conv.Pole
Bid Opening: June 27, 2001
Number of units: 4
48 625
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price S
Price S
witax $
Loss (walls) Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Waste Distribution
636.00
2,544.00
2,734.80
02
327
1,230.00
1,635.00
2,865.00
5,599.80
7
36
486
Central Moloney
572.00
2,288.00
2,459.60
61
387
1,215.00
1,935.00
3,150.00
5,609.60
8
39
505
G E Supply
565.00
2,260.00
2,428.50
74
425
1,110.00
2,125.00
3,235.00
5,664.50
7
25
459
ERMCO
650.00
2,600.00
2,795.00
82
331
1,230.00
1,655.00
2,885.00
5,660.00
6-8
33
520
Western Stales Electric
672.00
2,688.00
2,889.60
86
311
1,290.00
1,555.00
2,845.00
5,734.60
10.12
39
550
Kuhlman Electric
640.00
2,560.00
2,752.00
85
357
1,275.00
1,785.00
3,060.00
5,812.00
8
32
487
Howard Industries
703.00
2,812.00
3,022.90
84
330
1,260.D0
1,650.00
2,910.00
5,932.90
6-8
36
544
Bid Item S: 50 kVA, 277 Volt, Single Phase Conv.Pole
Number of units:
6
51
800
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price S
wAax $
Loss (watts) Loss
(watts)
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
(pounds)
Central Moloney
674.00
4,044.00
4,347.30
toe
427
2,430.00
3,202.50
5,632.50
9,979.80
8
38
644
Wosco Distribution
772.00
4,032.00
4,879.40
105
375
2,302.50
2,812.50
5,175.00
10,154.40
7
30
642
ERMCO
803.00
4,818.00
5,179.35
07
387
2,182.50
2,902.50
5,085.00
10,264.35
6-8
35
677
G E Supply
746.00
4,478.00
4,811.70
103
426
2,317.50
3,195.00
5,512.50
10,324.20
7
24
578
Kuhlman Electric
730.00
4,380.00
4,708.50
98
452
2,205.00
3,465.00
5,070.00
10,378.50
8
35
613
Howard Industries
789.00
4,734,00
5,0119AS
104
430
2,340.00
3,225.00
5,565.00
10,654.05
6.8
36
600
Western States Electric
746.00
4,478.00
4,811.70
95
510
2,137.50
3,825.00
5,962.50
10,774.20
10-12
39
586
0
Transformer Eval 070501 pole.xis 2