HomeMy WebLinkAboutAgenda Report - July 18, 2001 E-06`'rte OF LODI'1 1 1
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AGENDA TITLE: Reject All Bids, and Approve Revised Specifications and Authorize Re -advertisement for Bids for
Roget Park Site Improvements (Phase 1)
MEETING DATE: July 18, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council reject all bids, approve revised specifications, and authorize re -
advertisement for bids for Roget Park site improvements (Phase 1).
BACKGROUND INFORMATION: In 2000, the City Council directed staff to prepare a master plan for Roget Park.
This was in response to a request from Public Works to drill a test well on the site.
A plan was prepared and, following public notices and a series of meetings of the
Parks and Recreation Commission, a site plan was approved. The plan includes a
restroom with some active play areas on the west side of the park and a passive, walking area on the east side where
most of the existing trees are located. The north -south street is shifted east to allow room for a well west of the street
adjacent to the wall at Target.
The site improvement project will consist of removing 86 dead, diseased and/or hazardous trees, seven clumps of
shrubs, and some minor pruning and site clearing. This first phase is designed to clean up the park area and prepare it
for future development. Removing the dead and diseased trees will reduce the spread of disease and the risk of fire.
The minor pruning is primarily intended to make the park area more visible from the roadway and reduce illegal
activities, such as dumping or loitering. This first phase of cleanup should be accomplished as soon as possible,
regardless of the schedule for future construction.
Due to some confusion regarding the contractor licenses, subsequent mowings, tree removal and subsequent pruning,
staff recommends that all bids be rejected, revised specifications be approved and the project be rebid.
The revised specifications are on file in the Public Works Department.
FUNDING: Funds for the site work will be from Park Impact Mitigation Fees. Funds for the test well will be from
Water Impact Fees.
Project Estimate: Site Work
Planne id Openin Date:
Richard C. Prima, Jr.
Public Works Director
Prepared by George M. Bradley, Street Superintendent
RCP/GMB/CJ/dsg
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
Roger Baltz, Parks and Recreation Director
Steve Dutra, Parks Superintendent
George M. Bradley, Street Superintendent
Curt Juran, Street Contracts Administrator
APPROVED:
$18,000
August 1, 2001
RogerItz
Parks and Recreation Director
H. Dixon Flynn --
CC01 AmendedRogetSiteMasterPln#TestWell#Improv 07/10/01
RESOLUTION NO. 2001-167
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL
BIDS, APPROVING REVISED BID SPECIFICATIONS, AND
AUTHORIZING READVERTISEMENT FOR BIDS FOR ROGET
PARK SITE IMPROVEMENTS (PHASE 1)
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on June 13, 2001
at 11:00 a.m. for the bid for Roget Park Site Improvements, described in the specifications
therefore approved by the City Council on May 16, 2001; and
WHEREAS, due to confusion regarding the contractor licenses, subsequent
mowings, tree removal, and subsequent pruning, staff recommends that Council reject all
bids, approve the revised specifications, and authorize readvertising for bids.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that all bids
received are hereby rejected for Roget Park Site Improvements, and hereby approves the
revised specifications, and authorizes staff to readvertise for bids.
Dated: July 18, 2001
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I hereby certify that Resolution No. 2001-167 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 18, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-167
CITY COUNCIL
ALAN S. NAKANISHI, Mayor
CITY O F L O D I
PHILLIP A. PENNING
Mayor Pro Tempore
PUBLIC WORKS DEPARTMENT
SUSAN HITCHCOCK
EMILY HOWARD
CITY HALL, 221 WEST PINE STREET
KEITH LAND
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:k\www.lodi.gov
June 20, 2001
Berndt Tree Service
Attention John Berndt
17635 North Kroll Road
Lodi, CA 95240
Subject: Bid Proposal for Roget Park Site Improvements, Phase I
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
CERTIFIED MAIL
This letter is formal notification to you of City of Lodi staffs intention to recommend that the City Council
award the bid for Roget Park Site Improvements, Phase I, to the second lowest. bidder, TruGreen LandCare.
Although Berndt Tree Service was the low bidder, without optional bid items, with the addition of the optional
bid items, TruGreen LandCare is the apparent low bidder. Pursuant to Section 2. Item 2.700, Award of
Contract, we feel the following reasons make TruGreen LandCare's bid most advantageous to the City:
1) Optional Bid Item 4, Subsequent Mowing, was bid at $298 each compared to $700 each, a saving
on each mowing of $402.
2) Optional Bid Item 5, Additional 20 Hours of Pruning, was bid at $38 per hour compared to $150 per
hour. This would result in a savings of $2,240, based on twenty hours.
If you do not agree with staff's recommendation to award to TruGreen LandCare, and believe that the City
should award to you, despite points 1) and 2) above, you may file a letter of protest with the City of Lodi.
Your letter should indicate why you believe the City should award to you. It should address the issues of
optional bid item cost differences to the specifications.
Your letter should be addressed to: Richard C. Prima, Jr., Public Works Director, City of Lodi,
P.O. Box 3006, Lodi, CA 95242-3995. Your letter must be received by 8:00 a.m., Friday, July 6, 2001.
The Public Works Director, or his designated representative, will respond to you prior to July 16, 2001. If you
do not agree with the response, you will have the opportunity to address the Lodi City Council in opposition
to staffs recommendation and in support of your proposal. The City Council's next meeting will be held
Wednesday, July 18, 2001, at 7:00 p.m., Carnegie Forum, 305 West Pine Street. The decision of the
City Council will be final.
If you require details regarding the recommendation or procedure, please contact me at (209) 333-6740.
6 —
Curt Ju n
Street Contracts Administrator
CJ/dsg
cc: Richard C. Prima, Jr., Public Works Director
Susan J. Blackston, City Clerk
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