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HomeMy WebLinkAboutAgenda Report - December 20, 1995 (88)O COUNCIL COMMUNICATION F6, AGENDA TITLE: Contract Award Options for Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue MEETING DATE: December 20, 1995 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council review the bid for the Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue project and take the appropriate action. BACKGROUND INFORMATION: This project consists of removing the two-way left -turn lane line striping on Hutchins Street, between Lodi Avenue and Kettleman Lane, patch paving over the old stripes and restriping with narrower lanes, and adding bicycle lanes. The project was approved by the Council on May 17, 1995. This project is funded by a grant from the State Bike Lane Account and was allocated $30,600.00 of State funding with $3,400.00 matching City funds (Measure K Bicycle Fund), for a total funding of $34,000.00. The grant agreement has a December 29, 1995 project award deadline. Plans and specifications for this project were approved on November 15, 1995. The project was bid with two options regarding the lane line removal. The lower bid option of the only bidder, Traffic Limited, was $47,878.05, which far exceeds the available funding Bidder Location Bid Engineer's Estimate $30,245.00 - Option 1 $27,990.00 - Option 2 Traffic Limited Lodi $47,878.05 - Option 1 $53,512.82 - Option 2 We have contacted the State Project Administrator and explained the problem with the single bidder and high bid price. The Administrator indicated he would be willing to extend the award date up to 90 days to allow us time to rebid the work. We have sent a letter requesting the extension in writing and should have authorization by this Council Meeting date. However, we have also been contacted by the low bidder, who has a number of comments about the cost of the project. We are still reviewing these and will have a recommendation regarding award or rebidding of this project at the Council Meeting. FUNDING: To be determined. Prepared by Mark J. Lindseth, Associate Civil Engineer cc: City Attorney Purchasing Officer Street Superintendent Associate Traffic Enaineer APPROVED: Jack L. Ronsko Public Works Director Flynn -- City CAWDOPTS.DOC 12/13/95 H-3 AGENDA TITLE: Contract Award Options for Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue - Supplemental Information MEETING DATE: December 20, 1995 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council award the bid for the Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue project to the low bidder, Traffic Limited of Lodi, direct the Public Works Director to delete the paving and marker removal items to reduce the contract amount to $32,344.76 and perform the deleted work with City forces, and appropriate $34,000.00 for the project. BACKGROUND INFORMATION: Supplemental Information - In the previous Council Communication it was noted that this project has a December 29, 1995 award deadline because of the State Bike Lane Account funding and that we asked for an extension. As of Tuesday morning, December 19, we have not received the extension in writing. We have also worked with the contractor to examine the project and the bid. We feel we can work out a solution in which the City does a portion of the work. This will reduce the contract price and still leave enough money in the budget to cover our out-of-pocket expenses for materials. We will also save the time and expense of rebidding the project and avoid the risk of higher prices. We are also satisfied that the price, although much higher than our estimate, is reasonable and that the problem was with the estimate. FUNDING: $30,600.00 State Bicycle Lane Account $ 3,400.00 Measure K (Bicycle Funding) (ac Ronsko •Publl' Works Director Prepared by Richard C. Prima, Jr., City Engineer JLR/RCP/im cc: City Attorney Purchasing Officer Street Superintendent Associate Traffic Engineer Associate Civil Engineer Lindseth APPROVED: H. Dixon Flynn -- City Manager CAWDOPT2.DOC 12/19/95 RESOLUTION NO. 95-159 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR HUTCHINS STREET STRIPING AND BIKE LANES, KETTLEMAN LANE TO LODI AVENUE, AND DIRECTING THE PUBLIC WORKS DIRECTOR TO DELETE THE PAVING AND MARKER REMOVAL ITEMS AND APPROPRIATING FUNDS FOR THE PROJECT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council sealed bids were received and publicly opened on December 6, 1995 at 11:00 a.m. for the bid for Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue, described in the specifications therefore approved by the City Council on November 15, 1995; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown as follows: Bidder Location Did Engineer's Estimate $30,245.00 - Option 1 $27,990.00 - Option 2 Traffic Limited Lodi $47,878.05 - Option 1 $53,512.82 - Option 2 WHEREAS, the City Manager recommends award of the bid for Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue, be made to the lowest responsible bidder, Traffic Limited of Lodi, California; and NOW THEREFORE, BE IT RESOLVED that the Lodi City Council hereby directs the Public Works Director to delete the paving and marker removal items to reduce the contract amount to $32,344.76 and perform the deleted work with City forces; and BE IT RESOLVED by the Lodi City Council that the award of the bid for Hutchins Street Striping and Bike Lanes, Kettleman Lane to Lodi Avenue, be and the same is hereby awarded to Traffic Limited of Lodi, California, the lowest responsible bidder, in the amount of $32,344.76. BE IT FURTHER RESOLVED that $34,000.00 be appropriated for the project. Dated: December 20, 1995 I hereby certify that Resolution No. 95-159 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 20, 1995, by the following vote: AYES: NOES: ABSENT: ABSTAIN COUNCIL MEMBERS - Mann, Pennino, Sieglock and Warner (Mayor) COUNCIL MEMBERS - Davenport COUNCIL MEMBERS - None COUNCIL MEMBERS - None 95-159 ACQVELINE L.'TAYLOR DeputylCity Clerk